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Executive Administrative Assistant

45063059 C99e 4193 9cd9 195362d0fedf 9200147175632 2 · Gary, IN, US, Gary, IN · Active · $41,600–$41,600 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company45063059 C99e 4193 9cd9 195362d0fedf 9200147175632 2
TitleExecutive Administrative Assistant
Normalized title-
Department / team-
LocationGary, IN, United States
Work model-
Employment type-
Salary$41,600–$41,600 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-09 / 2026-06-10
Changed / last seen2026-06-19 / 2026-06-19

Related slices

PageWhat it containsOpen
Company jobsActive postings from 45063059 C99e 4193 9cd9 195362d0fedf 9200147175632 2.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Gary.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company45063059 C99e 4193 9cd9 195362d0fedf 9200147175632 2
Sourced02fe5f2-9244-47a5-a8a0-5e6de40c0f73
ATS providerADP Workforce Now Recruiting

Description

Job Title: Executive Administrative Assistant Department: Finance Department Reports To: City Controller Location: City Hall Position Summary: The Executive Administrative Assistant provides high-level administrative and operational support to the City Controller and the Finance Department. This position manages confidential financial and personnel information, coordinates departmental operations, prepares reports and correspondence, schedules meetings, and serves as a liaison between the Finance Department, city officials, vendors, and the public. Essential Duties and Responsibilities: Provide executive-level administrative support to the Finance Director and management staff. Prepare, edit, and maintain financial reports, spreadsheets, presentations, agendas, and official correspondence. Coordinate meetings and departmental events; prepare meeting packets and record minutes. Assist with maintaining confidential records, contracts, budgets, invoices, and personnel documentation. Process purchase orders, invoices, travel reimbursements, and other financial documentation in accordance with city policies. Assist with budget preparation, financial tracking, and audit documentation. Respond to inquiries from city departments, vendors, elected officials, and the public. Manage calendars, schedule appointments, and coordinate travel arrangements for department leadership. Maintain filing systems and records retention in compliance with municipal regulations. Support payroll, accounts payable, accounts receivable, or procurement functions as assigned. Monitor office supplies and coordinate administrative operations within the department. Assist in preparing reports for City Council meetings and other municipal committees. Ensure compliance with local, state, and federal regulations regarding financial records and public information. Perform other related duties as assigned. Minimum Qualifications Associate degree in Business Administration, Accounting, Public Administration, or related field preferred. High school diploma or GED required. Two to three years of administrative support experience, preferably in government or finance. Experience handling confidential information and financial records. Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook. Familiarity with municipal finance software or ERP systems preferred. Knowledge, Skills, and Abilities Strong organizational and time-management skills. Excellent written and verbal communication abilities. Ability to maintain confidentiality and exercise discretion. Knowledge of office management procedures and municipal government operations. Ability to prioritize multiple assignments in a fast-paced environment. Strong attention to detail and accuracy. Customer service and interpersonal skills for interaction with staff and the public. Working Conditions Primarily office environment. May require occasional evening attendance at council or committee meetings. Prolonged periods of sitting, typing, and computer use.

Full job record

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Org IDa284fc60-1bd4-4274-bf4f-910383e46058
Source IDd02fe5f2-9244-47a5-a8a0-5e6de40c0f73
Board IDd02fe5f2-9244-47a5-a8a0-5e6de40c0f73
Provideradp_workforcenow
Provider Job Key917929
TitleExecutive Administrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextGary, IN, US, Gary, IN
Department—
Team—
Employment Type—
Workplace Type—
Remote Policy—
CountryUnited States
RegionIN
CityGary
Salary Raw41600.00 To 41600.00 (USD) Annually
Salary Min41,600
Salary Max41,600
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=45063059-c99e-4193-9cd9-195362d0fedf&ccId=9200147175632_2&lang=en_US&type=JS&jobId=917929&jwId=9202874469221_1
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First Seen At2026-06-10 13:26:29Z
Last Seen At2026-06-19 13:29:27Z
Last Checked At2026-06-19 13:29:27Z
Last Changed At2026-06-19 13:29:27Z
Inactive At—
Source Posted At2026-06-09 20:08:00Z
Source Updated At—
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Event Fields
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    "requisitionDescription": "<p><b data-olk-copy-source=\"MessageBody\" style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\" data-pasted=\"true\">Job Title:</b><span style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;\">&nbsp;Executive Administrative Assistant</span><br style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\"><b style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Department:</b><span style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;\">&nbsp;Finance Department</span><br style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\"><b style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Reports To:</b><span style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;\">&nbsp;City Controller</span><br style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\"><b style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;\">Location:</b><span style=\"color: rgb(36, 36, 36); font-family: Calibri, sans-serif; font-size: 14.6667px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;\">&nbsp;City Hall</span></p><p style=\"margin-left:0in;\" data-pasted=\"true\"><strong>Position Summary:</strong>&nbsp;</p><p style=\"margin-left:0in;\">The Executive Administrative Assistant provides high-level administrative and operational support to the City Controller and the Finance Department. This position manages confidential financial and personnel information, coordinates departmental operations, prepares reports and correspondence, schedules meetings, and serves as a liaison between the Finance Department, city officials, vendors, and the public.</p><p style=\"margin-left:0in;\"><strong>&nbsp;</strong><strong>Essential Duties and Responsibilities:</strong></p><p style=\"margin-left:0in;\"><strong>&nbsp;</strong>Provide executive-level administrative support to the Finance Director and management staff.</p><ul type=\"disc\"><li style=\"margin-left:0in;\">Prepare, edit, and maintain financial reports, spreadsheets, presentations, agendas, and official correspondence.</li><li style=\"margin-left:0in;\">Coordinate meetings and departmental events; prepare meeting packets and record minutes.</li><li style=\"margin-left:0in;\">Assist with maintaining confidential records, contracts, budgets, invoices, and personnel documentation.</li><li style=\"margin-left:0in;\">Process purchase orders, invoices, travel reimbursements, and other financial documentation in accordance with city policies.</li><li style=\"margin-left:0in;\">Assist with budget preparation, financial tracking, and audit documentation.</li><li style=\"margin-left:0in;\">Respond to inquiries from city departments, vendors, elected officials, and the public.</li><li style=\"margin-left:0in;\">Manage calendars, schedule appointments, and coordinate travel arrangements for department leadership.</li><li style=\"margin-left:0in;\">Maintain filing systems and records retention in compliance with municipal regulations.</li><li style=\"margin-left:0in;\">Support payroll, accounts payable, accounts receivable, or procurement functions as assigned.</li><li style=\"margin-left:0in;\">Monitor office supplies and coordinate administrative operations within the department.</li><li style=\"margin-left:0in;\">Assist in preparing reports for City Council meetings and other municipal committees.</li><li style=\"margin-left:0in;\">Ensure compliance with local, state, and federal regulations regarding financial records and public information.</li><li style=\"margin-left:0in;\">Perform other related duties as assigned.</li></ul><p style=\"margin-left:0in;\"><strong>&nbsp;</strong><strong>&nbsp;</strong></p><p style=\"margin-left:0in;\"><strong>Minimum Qualifications</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Associate degree in Business Administration, Accounting, Public Administration, or related field preferred.</li><li style=\"margin-left:0in;\">High school diploma or GED required. Two to three years of administrative support experience, preferably in government or finance.</li><li style=\"margin-left:0in;\">Experience handling confidential information and financial records.</li><li style=\"margin-left:0in;\">Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.</li><li style=\"margin-left:0in;\">Familiarity with municipal finance software or ERP systems preferred.</li></ul><p style=\"margin-left:0in;\"><strong>&nbsp;</strong><strong>Knowledge, Skills, and Abilities</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Strong organizational and time-management skills.</li><li style=\"margin-left:0in;\">Excellent written and verbal communication abilities.</li><li style=\"margin-left:0in;\">Ability to maintain confidentiality and exercise discretion.</li><li style=\"margin-left:0in;\">Knowledge of office management procedures and municipal government operations.</li><li style=\"margin-left:0in;\">Ability to prioritize multiple assignments in a fast-paced environment.</li><li style=\"margin-left:0in;\">Strong attention to detail and accuracy.</li><li style=\"margin-left:0in;\">Customer service and interpersonal skills for interaction with staff and the public.</li></ul><p style=\"margin-left:0in;\"><strong>&nbsp;</strong><strong>Working Conditions</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Primarily office environment.</li><li style=\"margin-left:0in;\">May require occasional evening attendance at council or committee meetings.</li><li style=\"margin-left:0in;\">Prolonged periods of sitting, typing, and computer use.</li></ul>\n",
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