Executive Assistant

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  "last_changed_at": "2026-05-30T06:01:06.606Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "West Chester, Pennsylvania, 19382, United States",
    "city": "West Chester",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
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  "inferred_at": "2026-06-06T10:31:43.699Z",
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    "location": {
      "raw": "West Chester, Pennsylvania, 19382, United States",
      "city": "West Chester",
      "region": null,
      "country": "United States",
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      "confidence": 0.95
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    "countries": [
      "United States"
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  "salary_period": null,
  "workplace_type": null,
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  "list_job": {
    "id": "41",
    "isRemote": null,
    "location": {
      "city": "West Chester",
      "state": "Pennsylvania"
    },
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      "country": null,
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    "jobOpeningName": "Executive Assistant",
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    "employmentStatusLabel": "Full-Time"
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  "detail_job_opening": {
    "location": {
      "city": "West Chester",
      "state": "Pennsylvania",
      "postalCode": "19382",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-22",
    "atsLocation": {
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    "description": "<p><span style=\"font-weight: bold\">Position Summary: </span>Under the direct supervision of the Executive Director/CEO, the Executive Assistant provides high-level, confidential, and strategic executive-level administrative support to ensure the efficient operation of the Executive Office. This position is responsible for managing complex schedules, coordinating meetings and Board activities, preparing executive communications and reports, maintaining official records, and supporting organizational priorities and initiatives. The ideal candidate must possess exceptional organizational, communication, problem-solving, and time management skills, with the ability to prioritize competing responsibilities in a fast-paced environment while exercising professionalism, discretion, and independent judgment.      </p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Essential Duties:</span></p>\n<ul>\n<li>Provide comprehensive administrative support to the Executive Director/CEO, ensuring efficient day-to-day operations of the Executive Office.</li>\n<li><span style=\"font-size: 12pt\">Manage and maintain the Executive Director/CEO’s complex calendar, including scheduling appointments, meetings, conferences, events, and travel arrangements while balancing competing priorities and deadlines.</span></li>\n<li><span style=\"font-size: 12pt\">Proactively identify scheduling conflicts and independently resolve issues to maximize executive productivity and time management.</span></li>\n<li><span style=\"font-size: 12pt\">Screen, prioritize, and respond to incoming communications, including emails, phone calls, correspondence and inquiries, ensuring urgent matters are addressed promptly and appropriately.</span></li>\n<li><span style=\"font-size: 12pt\">Draft, proofread, edit and prepare professional correspondence, memoranda, reports and presentations, meeting materials and other documents on confidential and sensitive matters.</span></li>\n<li><span style=\"font-size: 12pt\">Exercise sound judgment and discretion when handling confidential information, personnel matters, legal documentation, and organizational issues.</span></li>\n<li><span style=\"font-size: 12pt\">Track assignments, projects, and deadlines for the Executive Director/CEO and provide timely reminders and follow up to ensure completion of tasks and initiatives.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate meetings and events, including initial scheduling, sending reminders, and organizing catering, when necessary, on behalf of the Executive Director/CEO.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate all logistical and administrative functions for meetings, including the Board of Commissioners meetings.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare, compile, review, and distribute Board agendas, resolutions, packets, minutes, supporting documentation, and public notices within established deadlines.</span></li>\n<li><span style=\"font-size: 12pt\">Attend Board meetings as required and accurately record, transcribe, and maintain official meeting minutes and records.</span></li>\n<li><span style=\"font-size: 12pt\">Serve as liaison between the Executive Director/CEO, legal counsel, and senior staff regarding Board-related communications and requests.</span></li>\n<li><span style=\"font-size: 12pt\">Properly maintains executive records, corporate files, and reports for easy and quick retrieval of documents upon request.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare meeting agendas, presentations, summaries, and follow-up documentation.</span></li>\n<li><span style=\"font-size: 12pt\">Process, review, and reconcile expense reports, invoices, reimbursements, and related documentation for the Executive Director/CEO.</span></li>\n<li><span style=\"font-size: 12pt\">Support special projects, organizational initiatives, audits, strategic planning activities, and operational improvements.</span></li>\n<li><span style=\"font-size: 12pt\">Performs other duties as assigned by the Executive Director/CEO.</span></li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Knowledge, Skills, and Abilities</span><br></p>\n<ul>\n<li>  Extensive knowledge of executive-level administrative practices, office management procedures, and organizational operations.</li>\n<li><span style=\"font-size: 12pt\">Knowledge of HUD programs, public housing operations, federal regulations, and Housing Authority policies preferred.</span></li>\n<li><span style=\"font-size: 12pt\">Strong understanding of records management, meeting administration, and business correspondence standards.</span></li>\n<li><span style=\"font-size: 12pt\">Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines simultaneously.</span></li>\n<li><span style=\"font-size: 12pt\">Strong attention to detail and ability to produce accurate, high-quality work with minimal errors.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent written and verbal communication skills.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to exercise sound judgment, initiative, and independent decision-making.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to work effectively under pressure in a fast-paced, deadline-driven environment.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to anticipate needs, solve problems proactively, and improve administrative processes.</span></li>\n<li><span style=\"font-size: 12pt\">Strong interpersonal skills with the ability to establish and maintain effective working relationships with employees, Board members, resident, vendors, and external partners.</span></li>\n<li><span style=\"font-size: 12pt\">Knowledge of the principles and practices of budget development and administration.</span></li>\n<li><span style=\"font-size: 12pt\">Knowledge of generally accepted business principles, practices, techniques, and data processing functions.</span></li>\n<li><span style=\"font-size: 12pt\">Proper application of the English language in spelling, grammar and punctuation.</span></li>\n<li><span style=\"font-size: 12pt\">Proficiency in using MS Office applications including Word, Excel, Outlook and the internet.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to learn and utilize agency software systems and technology platforms efficiently.</span></li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Education and Experience:</span></p>\n<p>Bachelor’s degree in Business Administration, Public Administration, Human Resources, Communications, or related field preferred.</p>\n<p> </p>\n<p>Minimum of three (3) years of experience providing executive-level office support preferred. An equivalent combination of education and experience may be considered.</p>\n<p> </p>\n<p>Experience supporting executive leadership, public sector organizations, or housing authorities preferred.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Key Competencies:</span> </p>\n<p>A willingness to learn about housing authorities. Demonstrated ability to create and employ process improvements.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Physical Demands &amp; Work Environment:</span></p>\n<ul>\n<li> Work can be sedentary but also involves physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.</li>\n<li><span style=\"font-size: 12pt\">Must be able to sit or stand for up to eight hours while performing work duties.</span></li>\n<li><span style=\"font-size: 12pt\">Must be able to bend, stoop, push, and pull in the performance of office-related duties.</span></li>\n<li><span style=\"font-size: 12pt\">Must be able to use fingers bilaterally and unilaterally to operate office equipment.</span></li>\n<li><span style=\"font-size: 12pt\">Must have vision and hearing corrected to be able to perform essential job functions.</span></li>\n<li><span style=\"font-size: 12pt\">Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.</span></li>\n<li><span style=\"font-size: 12pt\">Must be able to lift up to 10 pounds.</span></li>\n<li><span style=\"font-size: 12pt\">Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</span></li>\n</ul>",
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    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://haccnet.bamboohr.com/careers/41",
    "employmentStatusLabel": "Full-Time"
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