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Executive Assistant
Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1 · Tulsa, OK, United States; The University of Tulsa, Tulsa, OK, US · On Site · Active · Oracle Recruiting Cloud / Fusion HCM
Job facts
| Field | Value |
|---|---|
| Company | Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1 |
| Title | Executive Assistant |
| Normalized title | - |
| Department / team | Institutional Affairs |
| Location | Tulsa, OK, United States |
| Work model | On Site |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
| Posted / first seen | 2026-05-14 / 2026-05-31 |
| Changed / last seen | 2026-05-31 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Oracle Recruiting Cloud / Fusion HCM. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Tulsa. | Open |
| Department jobs | Active postings in Institutional Affairs. | Open |
| Work model jobs | Active On Site postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | Utulsa Ibvjjb Fa Ocs Oraclecloud Com CX 1 |
| Source | cd3bba3d-4950-442c-a83c-1a43ae2478c2 |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
Description
Description
Job Summary:
The Executive Assistant to the Provost provides high-level administrative support to ensure the efficient operation of the Provost’s office. This role manages confidential information with discretion, coordinates complex schedules and travel arrangements, and oversees communication processes. Acting as a liaison between the Provost’s office and internal/external stakeholders, the Executive Assistant drafts correspondence, organizes meetings, and facilitates office initiatives. Additional responsibilities include maintaining records and archives, managing purchasing processes, supporting faculty development activities, and ensuring the Provost is prepared for all engagements.
Essential Functions (Responsibilities):
Maintains confidentiality and discretion regarding Provost’s office business and files.
Handles and/or supervises correspondence, travel, schedules, and administrative activities within the Provost’s office.
Drafts correspondence and communications for the Provost and Vice Provosts as needed.
Aides in preparation for Board of Trustees meetings, including drafting reports and presentations as needed.
Compiles, expedites, and maintains confidential information, including evaluations of faculty and staff, promotion and tenure, grievances, and complaints.
Oversees purchasing related to the Provost’s office activities.
Ensures the Provost and Vice Provosts are prepared for external and internal meetings.
Maintains Provost’s office files, historical data, and archived records; including syllabi and CVs, and stores them electronically.
Coordinates schedules and travel for Provost, Vice Provosts, and guests.
Schedules meetings on behalf of the Provost and Vice Provosts.
Drives efficiencies through technology,
Performs related responsibilities as required or assigned.
Required Qualifications:
Knowledge, Skills, and Abilities :
Proficient with Microsoft Suite.
Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency.
Ability to maintain a high level of confidentiality.
Knowledge of organizational structure of the university and its role in the larger community.
Excellent interpersonal, managerial, written, and oral communication skills and the ability to effectively prioritize and coordinate the work of the activities of the Provost’s office.
Demonstrated effectiveness in working with various administrative levels and diverse groups of people located internally and externally to the institution.
Strong ability to work with minimal supervision.
Equivalent Education and Experience:
A bachelor’s degree in related field or equivalent years of experience. Must have 3 to 5 years of relevant experience. Preferred Qualifications:
Master’s degree in a related field. 5-7 years of relevant experience.
Special Job Dimensions
Work requires working with highly sensitive or confidential information.
Disclaimer:
The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.
Company
The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.
The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.
Full job record
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| Board ID | cd3bba3d-4950-442c-a83c-1a43ae2478c2 |
| Provider | oracle_hcm |
| Provider Job Key | 271 |
| Title | Executive Assistant |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Tulsa, OK, United States; The University of Tulsa, Tulsa, OK, US |
| Department | Institutional Affairs |
| Team | — |
| Employment Type | full_time |
| Workplace Type | on_site |
| Remote Policy | — |
| Country | United States |
| Region | OK |
| City | Tulsa |
| Salary Raw | Description Job Summary: The Executive Assistant to the Provost provides high-level administrative support to ensure the efficient operation of the Provost’s office. This role manages confidential information with discretion, coordinates complex schedules and travel arrangements, and oversees communication processes. Acting as a liaison between the Provost’s office and internal/external stakeholders, the Executive Assistant drafts correspondence, organizes meetings, and facilitates office initiatives. Additional responsibilities include maintaining records and archives, managing purchasing processes, supporting faculty development activities, and ensuring the Provost is prepared for all engagements. Essential Functions (Responsibilities): Maintains confidentiality and discretion regarding Provost’s office business and files. Handles and/or supervises correspondence, travel, schedules, and administrative activities within the Provost’s office. Drafts correspondence and communications for the Provost and Vice Provosts as needed. Aides in preparation for Board of Trustees meetings, including drafting reports and presentations as needed. Compiles, expedites, and maintains confidential information, including evaluations of faculty and staff, promotion and tenure, grievances, and complaints. Oversees purchasing related to the Provost’s office activities. Ensures the Provost and Vice Provosts are prepared for external and internal meetings. Maintains Provost’s office files, historical data, and archived records; including syllabi and CVs, and stores them electronically. Coordinates schedules and travel for Provost, Vice Provosts, and guests. Schedules meetings on behalf of the Provost and Vice Provosts. Drives efficiencies through technology, Performs related responsibilities as required or assigned. Required Qualifications: Knowledge, Skills, and Abilities : Proficient with Microsoft Suite. Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency. Ability to maintain a high level of confidentiality. Knowledge of organizational structure of the university and its role in the larger community. Excellent interpersonal, managerial, written, and oral communication skills and the ability to effectively prioritize and coordinate the work of the activities of the Provost’s office. Demonstrated effectiveness in working with various administrative levels and diverse groups of people located internally and externally to the institution. Strong ability to work with minimal supervision. Equivalent Education and Experience: A bachelor’s degree in related field or equivalent years of experience. Must have 3 to 5 years of relevant experience. Preferred Qualifications: Master’s degree in a related field. 5-7 years of relevant experience. Special Job Dimensions Work requires working with highly sensitive or confidential information. Disclaimer: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description. Company The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world. The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit. |
| Salary Min | — |
| Salary Max | — |
| Salary Currency | — |
| Salary Period | day |
| Source URL | https://utulsa-ibvjjb.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/271 |
| Apply URL | https://utulsa-ibvjjb.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/271 |
| First Seen At | 2026-05-31 18:09:38Z |
| Last Seen At | 2026-06-06 11:13:09Z |
| Last Checked At | 2026-06-06 11:13:09Z |
| Last Changed At | 2026-05-31 18:09:38Z |
| Inactive At | — |
| Source Posted At | 2026-05-14 16:06:31Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=oracle_hcm/board=utulsa-ibvjjb.fa.ocs.oraclecloud.com|CX_1/date=2026-06-06/2026-06-06T11-13-03-275Z-9a53936031ec05a0dfe508e47dc563a246574a7b1b0c94a74d6c0cf2c51a56a9.json |
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line-height: 115%;\">Knowledge, Skills, and Abilities<strong>:</strong></span></p><ul style=\"list-style-type: disc; padding-left: 24px;\"><li><p style=\"margin-bottom: 0in; margin-right: 0in; margin-top: 0in;\"><span style=\"font-size: 12pt; line-height: 115%;\">Proficient with Microsoft Suite. </span></p></li><li><p style=\"margin-bottom: 0in; margin-right: 0in; margin-top: 0in;\"><span style=\"font-size: 12pt; line-height: 115%;\">Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency. </span></p></li><li><p style=\"margin-bottom: 0in; margin-right: 0in; margin-top: 0in;\"><span style=\"font-size: 12pt; line-height: 115%;\">Ability to maintain a high level of confidentiality. </span></p></li><li><p style=\"margin-bottom: 0in; margin-right: 0in; margin-top: 0in;\"><span style=\"font-size: 12pt; line-height: 115%;\">Knowledge of organizational structure of the university and its role in the larger community. </span></p></li><li><p style=\"margin-bottom: 0in; 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padding-left: 24px;\"><li><span style=\"font-size: 12pt; line-height: 115%;\">A bachelor’s degree in related field or equivalent years of experience.</span></li><li><span style=\"font-size: 12pt; line-height: 115%;\">Must have 3 to 5 years of relevant experience.</span></li></ul><p style=\"margin-bottom: 0in;\"><span style=\"font-size: 12pt; line-height: 115%;\">Preferred Qualifications:</span></p><ul style=\"list-style-type: disc; padding-left: 24px;\"><li><span style=\"font-size: 12pt; line-height: 115%;\">Master’s degree in a related field. </span></li><li><span style=\"font-size: 12pt; line-height: 115%;\">5-7 years of relevant experience. </span></li></ul><p style=\"margin-bottom: 0in;\"> </p><p style=\"margin-bottom: 0in;\"><span style=\"font-size: 12pt; line-height: 115%;\"><strong>Special Job Dimensions</strong></span></p><p><span style=\"font-size: 12pt; line-height: 115%;\">Work requires working with highly sensitive or confidential information.</span></p><p style=\"margin-bottom: 0in;\"><span style=\"font-size: 12pt; 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