Administrative Assistant - Contracts/Insurance

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    "title": "Administrative Assistant - Contracts/Insurance",
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    "datePosted": "2026-05-29T04:00:00.000Z",
    "description": "<h2>About Us</h2>\n<p></p>\n<p>We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.</p>\n<p> </p>\n<p>S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.</p>\n<p> </p>\n<p>Click the link below to watch a short video about S.A. Comunale.</p>\n<p> </p>\n<p>https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4</p>\n<h2>Job Summary</h2>\n<p>S.A. Comunale is seeking an Administrative Assistant - Contracts/Insurance.</p>\n<p>The primary function of this position is to help the Contract/Insurance Manager maintain spreadsheets and certificates.  This position will also work closely with the Branch Administrative Assistants.</p>\n<p> </p>\n<p>This job requires attention to detail with a focus towards Terms & Conditions data entry, accuracy, and communication.</p>\n<h2>Essential Duties & Responsibilities</h2>\n<p>Primary duties and responsibilities include the following. Other duties may be assigned.</p>\n<p> </p>\n<ul>\n <li>Filing of insurance certificates</li>\n <li>Update insurance certificate spreadsheet</li>\n <li>Proofing of certificates and sending in for corrections</li>\n <li>Update insurance spreadsheet with closed jobs</li>\n <li>Sending out contracts</li>\n <li>Update spreadsheet with contract information</li>\n <li>Upload contracts in system</li>\n <li>Update system with billing information</li>\n <li>Update system with service bill dates</li>\n <li>Request new and executed contracts</li>\n <li>Complete new vendor setup</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>High school diploma or GED is required.</li>\n <li>2+ years’ experience of office or administrative assistant is required.</li>\n <li>Experience with insurance and contract a plus.</li>\n <li>Previous experience in the construction or fire protection industries a plus.</li>\n <li>Significant experience with Microsoft Office (i.e., Word, Excel) applications is required.</li>\n</ul>\n<p> </p>\n<p>#comunale</p>\n<h2>Equal Opportunity Employer</h2>As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled\n<h2>Affirmative Action Policy</h2>\n<p>Please review our Affirmative Action Policy.</p>\n<h2>Notice to Prospective Employees</h2>Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.",
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