Administrative Assistant (Temp)

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  "remote_policy": "remote",
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    "title": "Administrative Assistant (Temp)",
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    "datePosted": "2026-06-18T04:00:00.000Z",
    "description": "<h2>  </h2>\n<p><strong>Who We Are</strong></p>\n<p>We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.</p>\n<h2>  </h2>\n<p><strong>Why Work for the USTA?</strong></p>\n<p> </p>\n<p>We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don’t know tennis? Don't worry, you can still find yourself in the game!</p>\n<h2>  </h2>\n<p><strong>The Role</strong></p>\n<p> </p>\n<p>The Administrative Assistant serves as a centralized administrative resource for the CEO while also providing administrative support to the Managing Director.</p>\n<p>CEO Executive Support</p>\n<ul>\n <li>Manage and maintain the CEO's calendar, including scheduling meetings and coordinating logistics.</li>\n <li>Coordinate domestic and international travel arrangements, itineraries, and related travel materials.</li>\n <li>Prepare and submit expense reports and reconcile corporate credit card transactions through Concur.</li>\n <li>Coordinate virtual and in-person meetings, including preparation of agendas, materials, and related documentation.</li>\n <li>Track follow-up items and assist with administrative coordination.</li>\n <li>Maintain the CEO's office environment, ensuring the space remains organized, professional, and ready for meetings and visitors.</li>\n <li>Maintain confidentiality while handling sensitive information and records.</li>\n</ul>\n<p>Administrative Support – Managing Director</p>\n<ul>\n <li>Assist with calendar coordination, travel arrangements, expense reporting, meeting logistics, and administrative follow-up activities.</li>\n <li>Assist with the preparation and distribution of materials, communications, and related documentation.</li>\n</ul>\n<p>General / Other</p>\n<ul>\n <li>Provide general administrative support to USTA Coaching staff and initiatives as assigned, including team gatherings, team recognition efforts, invoice and purchase order processing, shipping, office supplies, etc.</li>\n <li>Perform other administrative duties as assigned by the CEO or Managing Director, Head of Business Development & Operations, USTA Coaching.</li>\n</ul>\n<h2>  </h2>\n<p><strong>Who You Are</strong></p>\n<ul>\n <li>Minimum of 3–5 years of experience in an administrative assistant, office coordinator, executive support, or similar role.</li>\n <li>Experience managing calendars, travel arrangements, expense reporting, and meeting coordination.</li>\n <li>Proficiency in Microsoft Office Suite, Google Workspace, and Concur (or similar expense management systems).</li>\n <li>Strong organizational, communication, and administrative support skills.</li>\n <li>Ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment.</li>\n <li>Position is considered non-exempt.</li>\n <li>This position is designated as \"hybrid/flex\" and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to time. Please consult HR for the most current policy.<strong></strong></li>\n</ul>\n<h2>  </h2>\n<p><strong>What We Offer</strong></p>\n<p> </p>\n<p><strong>The expected pay range for this position is $ 20.00 - 23.00.</strong> This range does not include any additional pay or benefits for which a person may qualify. The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.</p>\n<p> </p>\n<p> </p>\n<p> </p>\n<p> </p>\n<p> </p>\n<p> </p>\n<p><strong>Come One, Come All</strong></p>\n<p> </p>\n<p>We strongly encourage you to apply if you’re interested; we'd love to learn how you can “serve” our team with your unique experience!</p>\n<p> </p>\n<p>USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.</p>",
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    "validThrough": "2027-06-18T04:00:00.000Z",
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      "name": "USTA National Headquarters",
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    "occupationalCategory": "Administrative"
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