Real Estate & Business Development Coordinator

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    "datePosted": "2026-06-02",
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    "description": "<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Position Summary</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">The Real Estate &amp; Business Development Coordinator supports the Founder across the front end of Lava Island's real estate and development pipeline. The role sits upstream of construction, in the work of identifying sites, building relationships with brokers and landlords, moving opportunities through letters of intent and due diligence, and keeping a high volume of conversations, documents, and decisions organized as deals move toward signed leases.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">The role has two halves. The first is coordination of the active real estate pipeline: tracking status across opportunities, maintaining current document versions, coordinating communication with external parties, and supporting clean handoffs to internal construction and development teams when a lease is signed. The second is direct executive support to the Founder: inbox management, calendar and travel coordination, meeting preparation, and serving as the primary point of contact for external requests on the Founder's time.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">This role is fully remote. The Founder travels frequently, and the role is structured to support him effectively from a distance.</span><br></p>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Reporting Relationships</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Internal partners: </span>Founder, CEO, COO, Director of Construction (MCS), Program Director (Park Development), APS leadership, Real Estate, and Finance.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">External partners: </span>Brokers, landlords and landlord representatives, property management, real estate advisors, and other external partners engaged in active real estate and development conversations.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Essential Duties and Responsibilities</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Real Estate and Business Development Pipeline Coordination</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Maintain a current status list of all active real estate opportunities, including stage, key contacts, and outstanding items.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Track document versions and ownership across LOIs, term sheets, and other deal documents. The Founder should always know what is current and where it stands.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Coordinate communication with brokers, landlords, real estate partners, and external advisors on behalf of the Founder.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Coordinate with internal Finance to respond to financial information requests from prospects and external partners.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Consolidate information from multiple parties into clear summaries, action items, and follow-up lists.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Coordinate site visits, tours, and development-related scheduling.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Support a clean handoff to the Program Director (Park Development) and internal construction teams once a lease is signed.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Executive Communication Management</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Manage and organize high-volume email communication on behalf of the Founder.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Draft and respond to emails in the Founder's voice when appropriate.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Prioritize urgent communications and ensure prompt follow-up.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Track ongoing conversations, commitments, deadlines, and next steps.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Reduce communication overload while ensuring nothing important is missed.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Calendar, Travel, and Meeting Coordination</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Manage the Founder's calendar and prioritize high-value meetings.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Serve as the primary point of contact for external requests on the Founder's time. Exercise judgment about what to schedule, handle, or redirect. Internal Lava Island leadership reaches the Founder directly.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Coordinate travel, including flights, hotels, and ground logistics.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Schedule in-person meetings, conference calls, and site visits.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Prepare meeting agendas, materials, and follow-up notes.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Ensure the Founder is prepared for critical meetings and conversations.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Tracking and Reporting</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Maintain organized systems for conversations, tasks, documents, and deadlines.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Provide the Founder with clear, current visibility into pipeline status, open items, and pending decisions.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Identify when items are stuck or overdue and surface them appropriately.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Improve communication and tracking workflows over time.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Working Conditions</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Work environment: </span>Fully remote. Standard home office setup with reliable internet and the ability to be reachable during business hours.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Hours: </span>Primarily Monday through Friday business hours, with occasional evening or weekend responsiveness as needed to support a Founder who travels and operates across time zones.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Travel: </span> Occasional in-person attendance at HQ or other Lava Island locations may be requested.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Qualifications</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Required</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Executive Assistant, Executive Operations, or comparable executive support experience, with substantive responsibility for inbox management, calendar coordination, and external communication on behalf of a senior executive.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Demonstrated ability to track and coordinate work across many simultaneous external conversations, documents, and deadlines without dropping items.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Strong written and verbal communication skills. Comfort drafting and responding to professional communication in an executive's voice.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">High proficiency with Outlook and Microsoft 365, project tracking tools such as Monday.com, and Excel.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Ability to work independently in a fully remote arrangement, with strong self-direction and follow-through.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Sound judgment about what reaches the Founder's calendar and what can be handled, redirected, or deferred.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Discretion with sensitive information, including financial, real estate, and personnel matters.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Preferred</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Real estate, development, commercial leasing, or project coordination exposure.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Experience supporting founders or senior executives in fast-paced, high-growth environments.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Familiarity with multi-entity or multi-location business operations.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">Competencies</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Highly organized. Manages many moving parts, documents, and deadlines in disciplined order.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Communication-driven. Energized by inbox, follow-through, and keeping people in the loop.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Anticipates needs and surfaces issues before they become problems.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Operates with appropriate urgency and clear professional tone.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Handles confidential and sensitive information with care.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Calm under pressure. Holds composure across competing priorities and shifting demands.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Sound judgment. Makes good calls about what to surface, handle, or escalate.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Self-directed. Works effectively without constant oversight.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"text-decoration: underline\"><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt; font-weight: bold\">What Success Looks Like</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">The Founder's inbox is organized and managed. Response times across active conversations are reliably faster, and nothing important is missed.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Real estate pipeline status, document versions, and key contacts are always current and visible. The Founder can ask where any deal stands and get a clear answer.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">The Founder's calendar is protected. External requests on his time are filtered, scheduled, or redirected appropriately.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Travel, meetings, and site visits are coordinated cleanly and the Founder is prepared for them.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">Handoffs to internal construction and development teams are clean when a lease is signed.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 10pt\">The Founder's communication and coordination load is meaningfully reduced over time.</span></li>\n</ul>",
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