Administrative Assistant

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    "datePosted": "2026-03-20T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p><strong>RoviSys at a Glance </strong>RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction. </p>\n<p>We are looking for an Administrative Assistant to address administrative tasks for the RoviSys Dublin, Oh office. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated and solution-focused, have excellent communication skills, be comfortable in a technology focused culture, and have a strong orientation towards serving others.</p>\n<h2>Responsibilities</h2>\n<ul>\n <li>Scheduling and coordinating events, meetings, and other business activities</li>\n <li>Coordinating travel arrangements and booking accommodations</li>\n <li>Performing general clerical duties, such as photocopying, and scanning</li>\n <li>Assisting with the preparation of presentations, reports, and other documents</li>\n <li>Maintaining office supplies and inventory</li>\n <li>Organizing and restocking depleted inventories</li>\n <li>Online and in-person purchasing of supplies and equipment</li>\n <li>Assisting with maintaining neat and orderly shared spaces</li>\n <li>Providing support to other departments and team members as needed</li>\n <li>General office assignments including answering phone calls, office and equipment maintenance, maintaining organizational charts</li>\n <li>Organizing company lunches to be brought to the office or to designated offsite locations</li>\n <li>Shipping, receiving, and mail distribution</li>\n <li>Helping with creating, submitting, and receiving purchase order</li>\n <li>Performing office safety checks</li>\n <li>Greeting and providing hospitality to office guests</li>\n <li>Coordinating employee first day activities</li>\n <li>Maintaining Administrative Binder (includes documenting all new tasks created)</li>\n <li>Coordinating Employee site access</li>\n <li>Serving as a liaison and point of contact for building management</li>\n <li>Promoting internal initiatives and company culture</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>High School Diploma</li>\n <li>Excellent written, digital, and verbal communication skills</li>\n <li>Strong organizational and time management skills</li>\n <li>Attention to detail and excellent ability to multitask with the ability to prioritize</li>\n <li>Ability to handle confidential and sensitive information with discretion</li>\n <li>Proficiency in Microsoft Office suite and other office software</li>\n <li>General level of comfort with technology and troubleshooting</li>\n <li>Excellent customer service skills</li>\n <li>Ability to work independently and in a team environment</li>\n <li>Strong problem-solving and decision-making skills</li>\n <li>Prior experience in administrative support or event coordination preferred</li>\n <li>Experience in managing calendars and scheduling appointments</li>\n <li>Experience in handling phone calls, emails, and other correspondence</li>\n <li>Knowledge of office equipment, including printers, scanners, and copiers</li>\n <li>Must be dependable, able to follow instructions, respond to management direction</li>\n <li>Able to lift parcels up to 50lbs</li>\n <li>Must have reliable means of personal transportation for performing certain duties</li>\n</ul>\n<h2>Compensation & Benefits Highlights</h2>\n<p><strong>Competitive Hourly Rate:</strong> $22-24hr, depending on experience <strong>Full Benefits Package:</strong> Medical, dental, and vision coverage <strong>Retirement Ready:</strong> 401(k) with company match <strong>Time Off:</strong> Generous PTO which includes vacation, holidays, and unlimited personal time <strong>Grow With Us:</strong> Ongoing training, certifications, and professional development support </p>",
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