Site Administrative Assistant

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    "url": "https://essar.applytojob.com/apply/jobs/details/gHPc6Cl62w?&",
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    "description_html": "<div class=\"job_description\">\n\t\t\t\t\t<p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>About Mesabi Metallics</strong></span></span></p><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating&#160;value&#160;for all stakeholders. You will be joining us at a pivotal moment in Minnesota&#8217;s mining history: Mesabi Metallics&#8217; cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.</span></span></p><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.</span></span></p><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.</span></span></p><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Position Summary</strong></span></span></p><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The Administrative Assistant will serve as the single point of contact for all administrative, facility, and site-support requirements at the Mesabi Metallics construction site. The role involves day-to-day coordination with multiple internal stakeholders, vendors, and service providers to ensure smooth site operations, infrastructure readiness, and employee support.</span></span></p><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Job Responsibilities</strong></span></span></p><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Reporting to the Manager - Administration, the Site Administrator Assistant will be responsible for the following:</span></span></p><ul><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Act as the primary point of contact for all administrative and facility-related queries at the construction site</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Support office setup, including furniture, workstations, utilities, and office equipment</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Manage stationery, office supplies, and consumables, ensuring timely availability</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain inventory of canteen supplies and coordinate with service providers</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee upkeep and cleanliness of the site office and facilities</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate and supervise housekeeping staff and related vendors</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Arrange vehicles on rent from multiple sources for:</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Short-term and long-term requirements</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">VIP and leadership movements</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate vehicle availability, usage schedules, and vendor interactions</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Oversee daily site administrative operations to ensure efficiency and compliance</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate and schedule site visits for internal teams, leadership, vendors, and external stakeholders</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Act as the interface between site staff, vendors, and visitors</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain accurate records related to administration, facilities, vehicles, inventory, and vendors</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Prepare and maintain basic reports and documentation as required by management</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Provide administrative support to site-based employees</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Handle basic finance/admin tasks such as invoicing, timesheets, purchase orders, and vendor bills</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Coordinate with finance and HR teams for approvals and compliance</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Proactively identify operational or facility-related issues</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Escalate matters to management when required and support resolution</span></span></li></ul><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Skills and Qualifications</strong></span></span></p><ul><li style=\"margin-left:8px;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Proven experience in an administrative or site-based role</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Strong organizational and multitasking skills</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Excellent written and verbal communication</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Proficiency in Microsoft Office / Google Workspace</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ability to work independently and manage priorities</span></span></li><li style=\"margin-left:8px;\"><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Attention to detail and problem-solving skills</span></span></li></ul><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Education</strong></span></span></p><ul><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">High School Diploma</span></span></li></ul><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Physical Requirements</strong></span></span></p><ul><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">This position is a mixture of field work and office duties. Field work will be conducted daily throughout the year so exposure to the elements (rain, snow, cold, heat, etc) is to be expected. The office duties will require work in front of a laptop, desk, and phone.Some lifting and strength required when working in mill.</span></span></li></ul><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Salary Range</strong>:</span></span></p><ul><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">$28 - $30 per hour.</span></span></li></ul><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Benefits</strong>:</span></span></p><ul><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Health Insurance</strong>: Comprehensive medical,&#160;dental, and vision&#160;coverage with an HSA option.</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Retirement Plan</strong>: 401(k) with 6% company match.</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>LTD, &amp; Life Insurance</strong>: Coverage provided by Mesabi Metallics.</span></span></li><li><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Paid Time Off (PTO)</strong>: 0-5&#160;Years: 120&#160;hours&#160;per&#160;year.&#160;<br>5-10&#160;Years:&#160;160&#160;hours&#160;per&#160;year.&#160;<br>10+&#160;Years: 200&#160;hours&#160;per&#160;year.<br>Plus 9 paid holidays.</span></span></li></ul><p><span style=\"font-size:12px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><i>Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.</i></span></span></p>",
    "description_text": "About Mesabi Metallics\n When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders. You will be joining us at a pivotal moment in Minnesota’s mining history: Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.\n More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.\n At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.\n Position Summary\n The Administrative Assistant will serve as the single point of contact for all administrative, facility, and site-support requirements at the Mesabi Metallics construction site. The role involves day-to-day coordination with multiple internal stakeholders, vendors, and service providers to ensure smooth site operations, infrastructure readiness, and employee support.\n Job Responsibilities\n Reporting to the Manager - Administration, the Site Administrator Assistant will be responsible for the following:\n Act as the primary point of contact for all administrative and facility-related queries at the construction site\n Support office setup, including furniture, workstations, utilities, and office equipment\n Manage stationery, office supplies, and consumables, ensuring timely availability\n Maintain inventory of canteen supplies and coordinate with service providers\n Oversee upkeep and cleanliness of the site office and facilities\n Coordinate and supervise housekeeping staff and related vendors\n Arrange vehicles on rent from multiple sources for:\n Short-term and long-term requirements\n VIP and leadership movements\n Coordinate vehicle availability, usage schedules, and vendor interactions\n Oversee daily site administrative operations to ensure efficiency and compliance\n Coordinate and schedule site visits for internal teams, leadership, vendors, and external stakeholders\n Act as the interface between site staff, vendors, and visitors\n Maintain accurate records related to administration, facilities, vehicles, inventory, and vendors\n Prepare and maintain basic reports and documentation as required by management\n Provide administrative support to site-based employees\n Handle basic finance/admin tasks such as invoicing, timesheets, purchase orders, and vendor bills\n Coordinate with finance and HR teams for approvals and compliance\n Proactively identify operational or facility-related issues\n Escalate matters to management when required and support resolution\n Skills and Qualifications\n Proven experience in an administrative or site-based role\n Strong organizational and multitasking skills\n Excellent written and verbal communication\n Proficiency in Microsoft Office / Google Workspace\n Ability to work independently and manage priorities\n Attention to detail and problem-solving skills\n Education\n High School Diploma\n Physical Requirements\n This position is a mixture of field work and office duties. Field work will be conducted daily throughout the year so exposure to the elements (rain, snow, cold, heat, etc) is to be expected. The office duties will require work in front of a laptop, desk, and phone.Some lifting and strength required when working in mill.\n Salary Range :\n $28 - $30 per hour.\n Benefits :\n Health Insurance : Comprehensive medical, dental, and vision coverage with an HSA option.\n Retirement Plan : 401(k) with 6% company match.\n LTD, & Life Insurance : Coverage provided by Mesabi Metallics.\n Paid Time Off (PTO) : 0-5 Years: 120 hours per year.\n5-10 Years: 160 hours per year.\n10+ Years: 200 hours per year.\nPlus 9 paid holidays.\n Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.",
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