Job ID #31842: Supervisor, Procurement- Strategic Sourcing

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    "departmentLabel": "Corporate Services",
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    "location": {
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      "postalCode": "L8R 1A1",
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    "datePosted": "2026-03-20",
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    "description": "<p><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 16px\"><a href=\"https://image2url.com/images/1764261414364-4f3956d7-2211-410b-8943-e24f606355ab.png\" target=\"_blank\" rel=\"noopener noreferrer\"></a><br><img width=\"732\" height=\"169\" src=\"https://image2url.com/images/1764261414364-4f3956d7-2211-410b-8943-e24f606355ab.png\" alt=\"image\"><br>Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-weight: bold\">Job ID #31842: Supervisor, Procurement- Strategic Sourcing (1 permanent and 1 temporary vacancy)</span></li>\n<li><span style=\"font-weight: bold\">Union:</span> CUPE Local 1041</li>\n<li><span style=\"font-weight: bold\">Job Description ID #: 6668</span></li>\n<li><span style=\"font-weight: bold\">Close date:</span> Interested applicants please submit your application online at <a href=\"https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hamilton.ca%2Fcity-council%2Fjobs-city&amp;data=05%7C02%7CVictoria.Miklea%40hamilton.ca%7C5f562a5353bb4bc5a14e08de4e22172b%7C60067437f484404f931646348e7340a5%7C0%7C0%7C639034105495205728%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=xQ15aQu%2Bi5IQtby7a9rB2s82u6FJKy2LmCrOGyHrE58%3D&amp;reserved=0\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: bold\">www.hamilton.ca/city-council/jobs-city</span></a><br>by 4:00 p.m. on July 8 2026</li>\n<li><span style=\"font-weight: bold\">Duration: Up to 12 months</span></li>\n<li><span><span style=\"font-weight: bold\">Vacancy type: </span>This posting is for an existing vacancy </span></li>\n<li><span style=\"color: rgb(30, 83, 163)\"><span style=\"font-weight: bold\">Internal applicants should apply with your work e-mail address</span></span><span style=\"font-weight: bold\">.</span> External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">SUMMARY OF DUTIES</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Reports to the Manager, Procurement Strategic Sourcing.  Under technical and administrative direction, performs analytical, compliance and operational functions of the centralized procurement activities of the City.  Responsible and accountable for the distribution and quality of work performed by Procurement Specialists by providing technical and administrative supervision and guidance for task accomplishment. Accountable to approve procurements in accordance with authority delegated by the Manager and in compliance with the applicable by-laws. The Supervisor performs a variety of assignments which includes but are not limited to procurement of goods and services, research and analysis of markets, trends, prices, costs, department needs and other related factors as well as development of term contracts and review of term contracts to ensure compliance with established policies and procedures.  The Supervisor exercises reasonable initiative and independent judgement in achieving objectives, planning work details monitoring the quality of work produced by the Procurement Specialist and making technical decisions.  Supervises and/or coordinates all activities for their procurement team, involved with procuring goods and services for corporate contracts for the City of Hamilton.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">GENERAL DUTIES</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Through managing the quality and quantity of work of the Procurement Specialists, ensure the timely procurement of supplies, equipment and services needed by the City of Hamilton in accordance with the City’s Procurement Policy By-Law and all other applicable laws, policies and procedures.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Is accountable for maintaining the integrity of the public procurement process as outlined in the Purchasing Policy By-Law.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">In conjunction with using Client Departments, formulate strategic procurement plans for the City in order to maximize buying power and minimize inefficiencies including the development of annual and multiyear work plans for procurement needs.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Assist and mentor Procurement Specialist with large-scale, multi-phased, and high-risk centralized procurement and/or administration for corporate contracts.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Assist and conduct negotiations with suppliers on complex and high vendor community profiled proposals, contracts and contract claims. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Work closely with staff from Legal Services Division, Risk Management and Finance and assists Procurement Specialists in developing non-templated procurement documents.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Organize and chair task groups (commodity oriented) including Client Departments with similar requirements, to develop specifications for goods and services required and to resolve problem issues; conducts needs analysis with respect to commodity requirements within Client Departments.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Provide guidance to Procurement Specialists with value analysis, life-cycle costing analysis and weighted evaluation factors for goods and services purchased.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Oversee the execution of the competitive procurement procedure including preparing request for tenders/proposals, reviewing specifications for Policy compliance, coordinating workplace health and safety, legal and risk results with the Client Department.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Review and approve proposal and tender submissions for compliance and recommends the award of contracts.  Within delegated authority, make determination with respect to bid protests.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Ensure that the procurement process is followed as outlined in the solicitation document and that the evaluation and recommendation for award is in accordance with the solicitation. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Review and approve request for exceptions to the standard Procurement Policy process as allowed under council approved Procurement Policy By-Law.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Represent the Procurement Section at meetings with other City departments, suppliers and other public agencies.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Effectively communicate procurement policies and procedures to City personnel and interprets said policies and procedures as necessary.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Prepare the preparation of contractual documents with vendors.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Prepare all correspondence related to request for tenders and proposals including spreadsheets, letters, emails, reports, forms, notifications, council recommendations and reports, purchase orders and presentations.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Responsible for the hiring, staff development plans and discipline of staff with support of Manager.  Responsible for conducting performance reviews of staff.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Assign work to staff, review work of staff to ensure compliance with applicable laws, policies and procedures.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Respond to inquiries from customers, contractors, elected officials and public on procurement policies, procedures, services, products, tenders and proposals.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\">Perform other duties as assigned which are directly related to the major responsibilities of the job.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">QUALIFICATIONS</span></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif\"> </span></p>\n<ol>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Graduate of a minimum three-year program from an accredited college or university in Public or Business Administration, Business Law, Finance, Procurement or closely related field.  Procurement designation and/or completed four courses towards designation is preferred.  (Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) or Supply Chain Management Professional (SCMP).)</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Progressively responsible experience in procurement with a proven performance record along with demonstrated leadership experience in providing technical and administrative guidance and coordinating the work of others.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to provide strong leadership and direction, clearly defining objectives and motivating employees to accomplish department responsibilities. Ability to promote collaborative working environment.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Demonstrated ability to develop effective and cooperative working relationships within the procurement team, with the Client Departments, peers and vendors.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Determines and co-ordinates the daily work programs by planning, organizing, supervising and scheduling of work activities for their procurement team.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Provides consistent performance management and feedback to their procurement team including motivation, supervision, interviewing, hiring, discipline, guidance and counsel.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Ability to communicate effectively orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Demonstrates commitment to the city’s values through demonstration of integrity and a high sense of personal and professional ethics.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Demonstrated ability to problem solve, trouble shoot, strategize, schedule, analyse and plan for self and unit</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Working knowledge of related business practices including principles of accounting, budgeting and statistics as they relate to procurement activities required.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Comprehensive knowledge of laws, policies and procedures governing public procurement along with knowledge of contract law is required.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Demonstrated to be self sufficient administratively with a high level of technical proficiency with the Office software products including advanced Excel, Word and PowerPoint.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif\">Demonstrated knowledge and skill in project and program management.</span></li>\n</ol>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px; font-weight: bold\">Disclaimer:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px\">Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px; font-weight: bold\">Terms:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px\">The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements. </span></p>\n<p><br></p>\n<p><br></p>\n<p><img width=\"727\" height=\"118\" src=\"https://image2url.com/images/1764261601332-34724ec4-18c3-4eb3-921f-4a95a6019b03.png\" alt=\"image\"></p>",
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