Operations Coordinator

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{
  "list_job": {
    "id": "320",
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    "location": {
      "city": "Plano",
      "state": "Texas"
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    "departmentId": "18672",
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    "jobOpeningName": "Operations Coordinator",
    "departmentLabel": "GIE Management",
    "employmentStatusLabel": "Permanent - Full-time"
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    "location": {
      "city": "Plano",
      "state": "Texas",
      "postalCode": "75024",
      "addressCountry": "United States"
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    "datePosted": "2026-04-17",
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    "description": "<p><span style=\"font-weight: bold\">About Origina<br></span>Origina is a rapidly growing global challenger technology company on a mission to stop unnecessary technology change by helping enterprises to extend, protect and enhance their software assets. We believe organisations should be free to run their systems for as long as they choose - without being pushed into costly, unwanted upgrades that don’t align with their strategy, so we step in to provide an alternative from the original vendor.</p>\n<p><br></p>\n<p>We’re scaling fast, with a clear path to<span> </span><span>€0.5 billion </span>in the next five years, and expanding our presence across Europe, the US, and Australia. As a leading force in independent enterprise software support, we help the world’s largest organisations take back control of their technology roadmap and unlock genuine commercial freedom.</p>\n<p><br></p>\n<p>If you’re energised by growth, excited by change, and motivated to help customers challenge long-standing industry norms, this is the team to join. At Origina, you’ll be part of a bold, fast-moving global business where your impact will be felt immediately.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>The Role</span></span></p>\n<p><span>As an<span style=\"font-weight: bold\"> Operations Coordinator</span>, you will support the operational, onboarding, and administrative needs of Origina’s contracted Software Experts. This role is ideal for someone who is highly organized, detail oriented, and comfortable working in a fast paced, global environment.</span></p>\n<p><br></p>\n<p><span>You will work closely with Recruitment, Finance, and Software Expert Management teams to ensure smooth onboarding, accurate documentation, timely payments, and strong engagement across our U.S. and global vendor community.</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\"><span>What You’ll Do</span></span></p>\n<p><span style=\"font-weight: bold\"><span>Onboarding &amp; Compliance</span></span></p>\n<ul>\n<li><span>Support documentation and onboarding for Software Experts recruitment </span></li>\n<li><span>Ensure all required documentation, training, and system access is completed</span></li>\n<li>Experience using background‑screening platforms, coordinate background checks end-to-end (U.S. and global); <span style=\"font-weight: bold\">HireRight experience preferred</span></li>\n<li><span>Ensure compliance with contractual and onboarding requirements</span><br><br></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span>Payments &amp; Financial Administration</span></span></p>\n<ul>\n<li><span>Budgeting and accounts payable activities</span></li>\n<li><span>Coordinate monthly payments for software experts using internal systems</span></li>\n<li><span>Match contract work hours to purchase orders</span></li>\n<li><span>Manage payment related queries via a shared inbox / inbox management</span></li>\n<li><span>Work closely with Finance and liaise with Head Office in Ireland to resolve payment issues</span><br></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span>Systems &amp; Documentation</span></span></p>\n<ul>\n<li><span>Own and support improvements in <span style=\"font-weight: bold\">Atlassian Jira</span> related to vendor operations</span></li>\n<li><span>Maintain key documentation such as PSAs, NDAs, and insurance records</span></li>\n<li><span>Manage SharePoint content, documentation, and operational reporting</span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span>Communication &amp; Engagement</span></span></p>\n<ul>\n<li><span>Support and organize global Software Expert meetups and communications</span></li>\n<li><span>Coordinate and host regular Office Hours sessions</span></li>\n<li><span>Schedule and support daily recruitment team calls</span></li>\n<li><span>Administer weekly calls for senior engineering teams, including follow up actions</span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span>About You</span></span></p>\n<ul>\n<li>Minimum 2 years of experience in accounts/finance related administration, or vendor coordination, operations, recruitment coordination.</li>\n<li>Degree-qualified – in business administration or similar, Business / Business Studies / and Operations Management</li>\n<li>must have a clear interest in operations, coordination, and process improvement.</li>\n<li>Hands-on experience supporting payments, invoicing, accounts payable, or financial reconciliation for vendors or contractors</li>\n<li>Experience managing onboarding, compliance, and contractor documentation</li>\n<li>Strong organizational skills with a high level of accuracy and attention to financial detail</li>\n<li>Comfortable working across time zones with globally distributed teams</li>\n<li>Clear and professional written and verbal communication skills</li>\n<li>Self‑motivated and driven, with a strong sense of ownership over tasks and outcomes</li>\n<li>Comfortable taking responsibility for projects from start to finish.</li>\n<li>Experience using recruitment CRMs and LinkedIn Recruiter</li>\n<li>Proficient in Microsoft Office, SharePoint, Teams, and collaboration tools</li>\n<li>To be able to work under pressure and meet financial deadlines.</li>\n<li>Willingness to work occasional out‑of‑hours when required to support business needs.</li>\n<li><span style=\"font-weight: bold\">The successful candidate will be a superb communicator, comfortable online or face-to-face</span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span>What We Offer</span></span></p>\n<ul>\n<li><span>Competitive compensation</span></li>\n<li><span>Hybrid and flexible working model</span></li>\n<li><span>Comprehensive Health, Dental, and Vision insurance</span></li>\n<li><span>Short-term Disability and Life / AD&amp;D coverage</span></li>\n<li><span style=\"font-weight: bold\"><span>22 days PTO</span></span><span>, plus additional days with tenure</span></li>\n<li><span style=\"font-weight: bold\"><span>10 U.S. Federal and Regional holidays</span></span></li>\n<li><span>Generous maternity and paternity leave</span></li>\n<li><span style=\"font-weight: bold\"><span>4% 401(k) match</span></span></li>\n<li><span>$200 annual wellness benefit</span></li>\n<li><span>$1,000 professional development allowance</span></li>\n<li><span>Up to <span style=\"font-weight: bold\">4 weeks remote work</span> from anywhere per year</span></li>\n<li><span>Paid Volunteer Day</span></li>\n<li><span>Employee Assistance Program</span></li>\n<li><span>Inclusive, fun workplace with regular team events</span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span>Additional Information</span></span></p>\n<p><span>Don’t worry if you don’t meet every requirement. If you feel this role is a good fit, we encourage you to apply. At Origina, culture fit and alignment with our values of <span style=\"font-weight: bold\">Fairness, Trust, Relationships, and Opportunities</span> matter most.</span></p>\n<p><br></p>\n<p><span>Origina is an <span style=\"font-weight: bold\">equal opportunity employer</span>. Employment decisions are made without regard to race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other protected characteristic.</span></p>\n<p><br></p>\n<p><span>By applying, you agree that Origina may process your personal data for recruitment and organizational planning purposes, as outlined in Origina’s Candidate Privacy Notice.</span></p>",
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