Receptionist

{
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  "source_hash": "2f75c3952ad04da9b6ace37ca726f210efdae894056b80b57bb64147a71c2d28",
  "last_changed_at": "2026-05-30T06:04:21.129Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Chaska, Minnesota, 55318, United States",
    "city": "Chaska",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-04T11:42:05.926Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Chaska, Minnesota, 55318, United States",
      "city": "Chaska",
      "region": null,
      "country": "United States",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "25",
    "isRemote": null,
    "location": {
      "city": "Chaska",
      "state": "Minnesota"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18662",
    "locationType": "0",
    "jobOpeningName": "Receptionist",
    "departmentLabel": "Administrative",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Chaska",
      "state": "Minnesota",
      "postalCode": "55318",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-18",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Reports To: Site Operations Manager (SOM)</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Collaborates Closely With: Billing Team, Compliance Manager, SOM, and Clinical Director</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Employment Type: Full-Time (40 hours/week) / Non-Exempt</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Location: In-person 5 days a week at NBWC in Chaska, MN</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">The Receptionist provides essential office support to New Birth Midwifery through phone management, filing, documentation, administrative coordination, and internal communication support. </span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">This role interacts with clients in person and works at the front desk. The Receptionist functions as the anchor of the administrative department, ensuring that phone calls, messages, paperwork, and internal workflow run smoothly and efficiently. </span><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">This position requires professionalism, discretion, excellent organizational skills, and the ability to manage sensitive information with confidentiality.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Core Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Phone &amp; Message Management</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Answer and return calls promptly and professionally from clients, vendors, and partners.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Route calls and messages to the appropriate department or staff member.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain accuracy in message-taking and ensure timely follow-up by the relevant team.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Provide general non-clinical information (hours, location, processes) without offering clinical advice.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Respond to consult requests via phone and email.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Handle client communication via email and portal.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Administrative Support</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Handle filing, scanning, printing, data entry, and document management for the SOM and administrative team.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Assist with maintaining electronic and paper records in compliance with HIPAA and organizational standards.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support office organization and administrative workflows across departments.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Prepare basic correspondence, envelopes, packets, and routine forms as assigned.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Scheduling &amp; Coordination Assistance</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support all patient scheduling needs (especially new patient intakes).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support internal scheduling needs (staff meetings, interviews, administrative calendars).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Coordinate vendor appointments or deliveries in collaboration with the SOM.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Billing &amp; Documentation Support</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Assist the Billing Manager and SOM with documentation collection, file organization, and form distribution.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Open mail and ensure all financial forms and insurance correspondence reach the correct internal recipient promptly.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain confidentiality when handling any medical or financial documents.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Supplies &amp; Office Organization</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Track office supplies and prepare orders for SOM approval.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Keep administrative areas tidy, organized, and well stocked.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Help maintain order in storage, supply closets, and administrative workspaces.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Communication &amp; Workflow Support</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support staff communication through accurate message routing and timely updates.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Maintain positive, professional communication with internal team members.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Attend administrative team meetings or trainings as requested by the SOM.</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Required Experience &amp; Skills</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Minimum 1–2 years of experience in administrative support or office coordination.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Strong phone communication skills and professional demeanor.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Comfort with basic computer systems, office equipment, and file management.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Highly organized, dependable, and detail-oriented.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ability to maintain strict confidentiality and handle sensitive information responsibly.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Preferred Qualifications</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Experience in healthcare administration or nonprofit settings.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Familiarity with HIPAA (training will be provided).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Experience with scheduling systems, Google Workspace, or EHR platforms.</span></li>\n</ul>\n</li>\n<li><span style=\"font-weight: bold\">Desired Personal Attributes</span></li>\n</ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Calm, focused, and reliable.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Strong sense of boundaries and confidentiality.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Self-directed with the ability to work independently.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Values aligned with New Birth’s mission of compassionate and ethical care.</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Compensation &amp; Schedule</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Full-time</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Consistent weekday schedule with flexibility for occasional administrative events.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Working Conditions</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Office-based role with direct client contact in a birth center environment.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">May require sitting for extended periods and performing repetitive administrative tasks and occasional light lifting (up to 20 lbs.).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Must uphold confidentiality and professionalism in all internal interactions.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">How to Apply</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Upload your resume/CV, cover letter and references.</span></p>\n<p><br></p>",
    "compensation": "$20-22/hour",
    "departmentId": "18662",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Receptionist",
    "departmentLabel": "Administrative",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://newbirthmidwifery.bamboohr.com/careers/25",
    "employmentStatusLabel": "Full-Time"
  }
}