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Executive Assistant - Glenville, NY

4a63a361 7dad 4122 98c5 C5e948f6d913 9200116054819 2 · Schenectady, NY, US, Schenectady, NY · Active · $44,000–$65,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company4a63a361 7dad 4122 98c5 C5e948f6d913 9200116054819 2
TitleExecutive Assistant - Glenville, NY
Normalized title-
Department / team-
LocationSchenectady, NY, United States
Work model-
Employment typeFull Time
Salary$44,000–$65,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-04-29 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Company jobsActive postings from 4a63a361 7dad 4122 98c5 C5e948f6d913 9200116054819 2.Open
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ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Schenectady.Open
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Linked records

Company4a63a361 7dad 4122 98c5 C5e948f6d913 9200116054819 2
Source215fcea6-f7e6-4a94-bd86-ede1b91730c1
ATS providerADP Workforce Now Recruiting

Description

Executive Assistant Reports to: Administration Manager FLSA Status: Non-Exempt | Supervisory Role: No Why Join Us? At Trustco Bank, we’re committed to fostering a supportive and inclusive workplace where our employees can grow their careers. We believe that our people are our greatest asset and consider our employees as family. We value each team member’s contribution and offer a supportive, collaborative work environment . Join us as an integral part of a dynamic team committed to excellence and operational efficiency. We value professionalism, initiative, and a proactive approach to supporting our organization’s goals. We believe that investing in our employees means investing in the future of our company. As a valued team member, you will be eligible for a generous compensation and benefits package that includes: medical, dental and vision insurance, a health savings account with an annual employer contribution, a 401(k)-retirement plan with generous employer match, paid time off plus 11 paid federal holidays, training and professional development programs, tuition reimbursement, reduced fees and rates on certain loan products, and much more! About the Executive Assistant Role As a vital member of our organizational team, the Executive Assistant provides high-level administrative and secretarial support to our executive management team, ensuring seamless daily operations. Under the direct supervision of the Administration Manager, this role combines exceptional organizational skills with strategic communication, supporting a wide range of functions including scheduling, financial documentation, project coordination, and confidential correspondence. The ideal candidate demonstrates professionalism, discretion, and proactive problem-solving abilities, serving as an essential liaison between internal teams, external partners, and high-level stakeholders. Key Responsibilities Executive Support & Scheduling: Coordinate complex calendars, meetings, travel arrangements, conferences, and departmental activities for executive leadership, ensuring optimal time management and resource allocation. Communication & Correspondence: Draft, proofread, and manage various documents including memos, reports, presentations, and correspondence, maintaining accuracy and clarity. Handle incoming and outgoing communications with professionalism and confidentiality. Document & Data Management: Establish and maintain efficient filing systems, retrieve information promptly, and oversee the organization of trade journals and industry publications. Meeting & Event Coordination: Prepare materials, organize logistics, and facilitate the smooth execution of meetings, workshops, and special events. Financial & Administrative Support: Assist with financial record-keeping, including processing check requests, corporate credit card documentation, and travel reimbursements in collaboration with the market data analyst. Project Management: Act as project lead for special initiatives, including organizing presentations, coordinating mailings, and designing marketing collateral such as brochures. Office Operations: Manage incoming mail, coordinate supplies, and ensure the smooth functioning of administrative processes. Client & Stakeholder Relations: Serve as a courteous, professional point of contact for external callers and visitors, including senior executives and high-level officials, handling sensitive and confidential information with discretion. Additional Duties: Perform other responsibilities as assigned by the supervisor or Trustco Bank’s Board of Directors, including ad-hoc projects and process improvements. This job description is not exhaustive; duties and responsibilities may change at any time with or without notice. Qualifications Required High school diploma or equivalent; additional experience Excellent verbal and written communication skills Fluent in English; bilingual a plus Access to reliable transportation Strong organizational abilities with multitasking proficiency Demonstrated ability to work independently and collaboratively Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) Preferred Bachelor’s degree in Business or related field Prior experience supporting executive leadership in a corporate environment Schedule Full-time position: Monday – Friday, 8:30 AM – 5:00 PM Physical Demands: Primarily sedentary; includes use of standard office equipment. Equal Employment Opportunity Statement: Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following: • Hiring, placement, upgrading, transfer, demotion or promotion • Recruitment, advertising or solicitation for employment • Treatment during employment • Rates of pay or other forms of compensation • Selection for training, including apprenticeship • Layoff or termination It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.

Full job record

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Source ID215fcea6-f7e6-4a94-bd86-ede1b91730c1
Board ID215fcea6-f7e6-4a94-bd86-ede1b91730c1
Provideradp_workforcenow
Provider Job Key548061
TitleExecutive Assistant - Glenville, NY
Normalized Title—
Statusactive
Activeyes
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Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionNY
CitySchenectady
Salary Raw44000.00 To 65000.00 (USD) Annually
Salary Min44,000
Salary Max65,000
Salary CurrencyUSD
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First Seen At2026-05-31 18:23:23Z
Last Seen At2026-06-06 13:12:42Z
Last Checked At2026-06-06 13:12:42Z
Last Changed At2026-06-06 13:12:42Z
Inactive At—
Source Posted At2026-04-29 17:30:00Z
Source Updated At—
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Extensions
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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><div><div><div><link href=\"https://cdn.jsdelivr.net/npm/[email protected]/css/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">&nbsp;<link href=\"https://cdn.jsdelivr.net/npm/[email protected]/css/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:center;line-height:normal;' id=\"isPasted\"><strong><span style=\"font-size:27px;\">Executive Assistant&nbsp;</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:center;line-height:normal;'><strong><span style=\"font-size:19px;\">Reports to: Administration Manager</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;text-align:center;line-height:normal;'><strong><span style=\"font-size:19px;\">FLSA Status: Non-Exempt | Supervisory Role: No</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:24px;font-family:\"Times New Roman\",serif;'>Why Join Us?</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>At Trustco Bank, we&rsquo;re committed to fostering a supportive and inclusive workplace where our employees can grow their careers. We believe that our people are our greatest asset and consider our employees as family. &nbsp;We value each team member&rsquo;s contribution and offer a supportive, collaborative work environment</span>. <span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Join us as an integral part of a dynamic team committed to excellence and operational efficiency. We value professionalism, initiative, and a proactive approach to supporting our organization&rsquo;s goals.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>We believe that investing in our employees means investing in the future of our company. &nbsp;As a valued team member, you will be eligible for a generous compensation and benefits package that includes: medical, dental and vision insurance, a health savings account with an annual employer contribution, a 401(k)-retirement plan with generous employer match, paid time off plus 11 paid federal holidays, training and professional development programs, tuition reimbursement, reduced fees and rates on certain loan products, and much more! &nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:24px;font-family:\"Times New Roman\",serif;'>About the Executive Assistant Role</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>As a vital member of our organizational team, the Executive Assistant provides high-level administrative and secretarial support to our executive management team, ensuring seamless daily operations. Under the direct supervision of the Administration Manager, this role combines exceptional organizational skills with strategic communication, supporting a wide range of functions including scheduling, financial documentation, project coordination, and confidential correspondence. The ideal candidate demonstrates professionalism, discretion, and proactive problem-solving abilities, serving as an essential liaison between internal teams, external partners, and high-level stakeholders.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:24px;font-family:\"Times New Roman\",serif;'>Key Responsibilities</span></strong></p><ul style=\"list-style-type: disc;\"><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Executive Support &amp; Scheduling: Coordinate complex calendars, meetings, travel arrangements, conferences, and departmental activities for executive leadership, ensuring optimal time management and resource allocation.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Communication &amp; Correspondence: Draft, proofread, and manage various documents including memos, reports, presentations, and correspondence, maintaining accuracy and clarity. Handle incoming and outgoing communications with professionalism and confidentiality.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Document &amp; Data Management: Establish and maintain efficient filing systems, retrieve information promptly, and oversee the organization of trade journals and industry publications.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Meeting &amp; Event Coordination: Prepare materials, organize logistics, and facilitate the smooth execution of meetings, workshops, and special events.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Financial &amp; Administrative Support: Assist with financial record-keeping, including processing check requests, corporate credit card documentation, and travel reimbursements in collaboration with the market data analyst.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Project Management: Act as project lead for special initiatives, including organizing presentations, coordinating mailings, and designing marketing collateral such as brochures.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Office Operations: Manage incoming mail, coordinate supplies, and ensure the smooth functioning of administrative processes.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Client &amp; Stakeholder Relations: Serve as a courteous, professional point of contact for external callers and visitors, including senior executives and high-level officials, handling sensitive and confidential information with discretion.</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Additional Duties: Perform other responsibilities as assigned by the supervisor or Trustco Bank&rsquo;s Board of Directors, including ad-hoc projects and process improvements.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><em><span style='font-family:\"Times New Roman\",serif;'>This job description is not exhaustive; duties and responsibilities may change at any time with or without notice.</span></em></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:24px;font-family:\"Times New Roman\",serif;'>Qualifications</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Required</span></strong></p><ul style=\"list-style-type: disc;\"><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>High school diploma or equivalent; additional experience&nbsp;</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Excellent verbal and written communication skills</span></li></ul><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Fluent in English; bilingual a plus</span></li></ul><ul style=\"list-style-type: disc;\"><li><span style='line-height:107%;font-family:\"Times New Roman\",serif;font-size:16px;'>Access to reliable transportation&nbsp;</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Strong organizational abilities with multitasking proficiency</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Demonstrated ability to work independently and collaboratively</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Preferred</span></strong></p><ul style=\"list-style-type: disc;\"><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Bachelor&rsquo;s degree in Business or related field</span></li><li><span style='font-family:\"Times New Roman\",serif;font-size:16px;'>Prior experience supporting executive leadership in a corporate environment</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:24px;font-family:\"Times New Roman\",serif;'>Schedule</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Full-time position: Monday &ndash; Friday, 8:30 AM &ndash; 5:00 PM</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Physical Demands:&nbsp;</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>Primarily sedentary; includes use of standard office equipment.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:24px;font-family:\"Times New Roman\",serif;'>Equal Employment Opportunity Statement:</span></strong><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'><br>&nbsp;Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. &nbsp;This includes, but is not limited to, the following:</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&bull; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Hiring, placement, upgrading, transfer, demotion or promotion</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&bull; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Recruitment, advertising or solicitation for employment</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&bull; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Treatment during employment</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&bull; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Rates of pay or other forms of compensation</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&bull; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Selection for training, including apprenticeship</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&bull; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Layoff or termination</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>&nbsp;</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Times New Roman\",serif;'>It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'>&nbsp;</p><!--EndFragment--></div></div></div></div></div></div></div></div></div></div></div></div></div>\n",
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