Supervisor, Training Program Administration

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    "ExternalDescriptionStr": "<p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Regions Hospital/RHSC is looking for a Supervisor, Training Program Administration. If you're super-organized, detail-oriented, and a self-starter who has the ability to work independently and is looking for a great opportunity Regions Hospital/RHSC.</span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">The Supervisor, Training Program Administration leads team members to support program coordination for students, residents and fellows, systems access, and payroll. This colleague is responsible for recruiting, hiring, training and fostering a culture of continuous development of team members to support trainee recruitment, onboarding, orientation, and graduation. This role works in partnership with Office of Health Professional Education leaders, education program leaders and coordinators, clinical departments, Human Resources, Information security &amp; Technology and partner training programs.</span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">The Supervisor, Training Program Administration is responsible for:</span></span></p><ul style=\"list-style-type: disc;\"><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Leads colleagues who provide coordination and administrative support functions in health professional education.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</span></span></p></li></ul><ol style=\"padding-left: 96px;\"><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Responsible for recruitment and hiring of program coordination team members.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Conducts performance reviews and provides feedback on performance.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Provide cross-training, coverage, and development opportunities for team members.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Coach and motivate employees to achieve goals and share best practices.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Assist personnel in prioritization and ensure they have necessary resources and clarity to meet and exceed expectations.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Conducts colleague stay and exit interviews, proposes action plan based on results.&nbsp;&nbsp;</span></span></p><p style=\"background-color: white; line-height: normal;\">&nbsp;</p></li></ol><ul style=\"list-style-type: disc;\"><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Supervises day-to-day administrative responsibilities in the Office of Health Professional Education.</span></span></p></li></ul><ol style=\"padding-left: 96px;\"><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Reviews and approves system access requests for trainee onboarding daily.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Review and approve payroll for direct reports and sponsored trainees.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Review and approve expenses for accurate accounting, and adherence to organization policies.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Documents and updates best practices for onboarding trainees by type and location to align system processes and create work standards.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Represents HealthPartners as a liaison in health professional education agencies, e.g. MMCGME, AHME.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Serves as HealthPartners ECFMG Training Program liaison</span></span><span style=\"color: black;\">&nbsp;</span><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">and US Department of Veterans Affairs Certifying Official for HealthPartners.</span></span></p></li><li><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt; line-height: 107%;\">Fosters community building, continuing education, assessment and convenes meetings for training program coordinators to promote efficiencies and best practice sharing.&nbsp;</span></span></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Serves as a liaison with trainee employer groups to develop, streamline and document processes and timelines for hiring sponsored trainees.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Supports training program coordinators and associates with role responsibilities and provides or determines backup support when needed.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Convenes and facilitates work groups and planning teams to acknowledge and celebrate annual academic year milestones and events.</span></span></p></li><li><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Other duties as assigned.</span></span></p><p style=\"background-color: white; line-height: normal;\">&nbsp;</p></li></ol><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong><u>Work schedule:</u></strong>&nbsp;FTE: 1.0 (40 hrs. weekly), Day Shift</span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong><u>Required Qualifications:</u></strong></span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Education: Bachelor’s degree or applicable experience to equal 6 years.</span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Experience: Five or more years in medical, recruitment or administrative area.</span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Licensure/ Registration/ Certification: None</span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong><u>Preferred Qualifications:</u></strong></span></span></p><p style=\"background-color: white; line-height: normal;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Experience: Previous experience supporting graduate health professional education and/or operations preferred. Previous leadership experience.</span></span></p><p><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt; line-height: 107%;\">&nbsp;</span></span><strong>Benefits:</strong> Regions Hospital offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401K with match, disability insurance, fertility coverage and tuition reimbursement. We offer an on-site employee fitness center, as well as on-site employee clinic to make it more convenient for our staff to get the care they need. We also have a Center for Employee Resilience that provides support and evidence-based practices to bring relief and build resiliency. Regions Hospital is a qualified non-profit employer under the federal Public Service Loan Forgiveness program. Regions is also proud to be a Beyond the Yellow Ribbon Company.</p>",
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