High-Level Executive Assistant

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  "last_changed_at": "2026-05-30T05:46:27.274Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Manila City, Manila, Philippines",
    "city": "Manila City",
    "region": "Manila",
    "country": "Philippines",
    "is_remote": true,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T10:28:53.639Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Manila City, Manila, Philippines",
      "city": "Manila City",
      "region": "Manila",
      "country": "Philippines",
      "is_remote": true,
      "confidence": 0.8
    },
    "countries": [
      "Philippines"
    ]
  },
  "remote_policy": "remote",
  "salary_period": null,
  "workplace_type": "remote",
  "salary_currency": null
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{}

{
  "list_job": {
    "id": "102",
    "isRemote": null,
    "location": {
      "city": null,
      "state": null
    },
    "atsLocation": {
      "city": "Manila City",
      "state": null,
      "country": "Philippines",
      "province": "Manila"
    },
    "departmentId": "18612",
    "locationType": "1",
    "jobOpeningName": "High-Level Executive Assistant",
    "departmentLabel": "OptiNizers Internal - Recruitment",
    "employmentStatusLabel": "Contractor"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": null,
      "state": null,
      "postalCode": null,
      "addressCountry": null
    },
    "datePosted": "2025-03-01",
    "atsLocation": {
      "city": "Manila City",
      "state": "Manila",
      "country": "Philippines",
      "countryId": "169"
    },
    "description": "<p>Job Type: Part-Time | Full-Time </p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">About the Role:</span></p>\n<p>A proactive, reliable, and detail-oriented Executive Assistant to support executives in managing day-to-day operations and business coordination.</p>\n<p>This role requires someone who can stay several steps ahead — oversee scheduling, email management, coordination with vendors and clients, and task tracking — serving as the key partner who helps the executive stay focused, informed, and on schedule.</p>\n<p>The ideal candidate is organized, persistent, and able to anticipate needs while maintaining a strong sense of accountability.</p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Key Responsibilities:</span></p>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Executive &amp; Administrative Support</span></span></p>\n<ul>\n<li>Manage the executive’s <span style=\"font-weight: bold\">calendar, appointments, and daily schedule</span>, ensuring all commitments are organized and up to date.</li>\n<li>Handle <span style=\"font-weight: bold\">email correspondence</span>, prioritizing urgent matters and maintaining a clear inbox.</li>\n<li>Follow up on outstanding tasks and communications to keep operations running efficiently.</li>\n<li>Provide <span style=\"font-weight: bold\">regular reminders and updates</span> to the executive on key priorities, deadlines, and pending actions.</li>\n<li>Prepare meeting notes, reports, and simple documentation when needed.</li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Project &amp; Task Coordination</span></span></p>\n<ul>\n<li>Track ongoing company orders, deliveries, and operational activities to ensure timely completion.</li>\n<li>Use <span style=\"font-weight: bold\">Asana</span> (Preferred) or similar CRM/project management tools to monitor task progress and follow-ups.</li>\n<li>Coordinate with clients, vendors, and internal team members to maintain clear communication.</li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Documentation &amp; Organization</span></span></p>\n<ul>\n<li>Maintain <span style=\"font-weight: bold\">organized digital records</span> of estimates, proposals, and client files.</li>\n<li>Support the preparation of presentations or simple reports as needed.</li>\n<li>Ensure all operational documentation is accurate and up to date.</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Qualifications &amp; Ideal Traits:</span></p>\n<ul>\n<li>Proven experience as an <span style=\"font-weight: bold\">Executive Assistant, Administrative Assistant, or Operations Coordinator</span>.</li>\n<li>Excellent communication and follow-up skills with a <span style=\"font-weight: bold\">persistent yet professional approach</span>.</li>\n<li>Strong organizational skills and attention to detail.</li>\n<li>Proficiency in <span style=\"font-weight: bold\">Google Workspace</span> (Docs, Sheets, Gmail); familiarity with <span style=\"font-weight: bold\">Asana or CRM systems</span> preferred.</li>\n<li>Ability to multitask, anticipate needs, and handle sensitive information with discretion.</li>\n<li>Dependable, proactive, and highly reliable under minimal supervision.</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Working Environment:</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Remote </span></li>\n<li>Must be available between <span style=\"font-weight: bold\">8:30AM and 5:00PM PST</span> for coordination and communication, upon pre-scheduled meeting.</li>\n<li>Direct collaboration with the company owner in a fast-paced and professional environment.</li>\n</ul>\n<p><br></p>\n<p>This role is ideal for a proactive and organized Executive Assistant who takes ownership of responsibilities, ensures consistency in follow-through, and keeps operations running smoothly.</p>\n<p><br></p>",
    "compensation": "TBD",
    "departmentId": "18612",
    "locationType": "1",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "High-Level Executive Assistant",
    "departmentLabel": "OptiNizers Internal - Recruitment",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://optinizer.bamboohr.com/careers/102",
    "employmentStatusLabel": "Contractor"
  }
}