Assistant to the CEO (f/m/d)

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  "source_hash": "9c21367c65d88ebce1dd11874e51fc6748dba809088f44a50e16f87b16453de5",
  "last_changed_at": "2026-05-30T06:11:30.651Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "München",
    "city": null,
    "region": null,
    "country": "München",
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T07:48:13.594Z",
  "launch_scope": {
    "reason": "personio_production_catalog",
    "included": true,
    "location": {
      "raw": "München",
      "city": null,
      "region": null,
      "country": "München",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "München"
    ]
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  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
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{}

{
  "id": "2620415",
  "name": "Assistant to the CEO (f/m/d)",
  "office": "München",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-04-30T19:26:23+00:00",
  "seniority": "entry-level",
  "department": "Management 38",
  "occupation": "business_unit_management",
  "subcompany": null,
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "About the company:",
      "value": "<span style=\"border:0px solid;margin:0px;color:rgb(32,32,32);font-family:Inter, '-apple-system', BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';font-size:14px;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);\">Aesir Interactive is an independent game development studio building ambitious titles for global audiences. </span><br style=\"border:0px solid;margin:0px;color:rgb(32,32,32);font-family:Inter, '-apple-system', BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';font-size:14px;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);\"><span>We are looking for a highly organized, proactive, and trusted Executive Assistant to the CEO to support our CEO in day-to-day operations and help keep our Munich office running smoothly.</span>"
    },
    {
      "name": "Your role:",
      "value": "<span>You will work closely with the CEO on scheduling, coordination, communication, preparation, and follow-up. </span><span><br>You are someone who sees what needs to be done, keeps information flowing, handles sensitive topics with discretion, and brings structure to a creative and fast-moving game development environment.</span>"
    },
    {
      "name": "Main responsibilities",
      "value": "<ul><li>Manage the CEO’s calendar, appointments, and priorities, including scheduling internal and external meetings.</li><li>Prepare agendas, take meeting notes, and track follow-ups.</li><li>Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.</li><li>Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.</li><li>Coordinate business travel, accommodation, itineraries, and related documents.</li><li>Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.</li><li>Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.</li><li>Handle confidential topics with professionalism, discretion, and good judgment.</li></ul>"
    },
    {
      "name": "Additional responsibilities:",
      "value": "<ul><li>Be based in our Munich office and help ensure a welcoming, organized, and well-functioning workplace.</li><li>Help organize team events, office gatherings, company meetings, and internal celebrations.</li><li>Support routines and processes that contribute to a positive and productive office culture.</li></ul>"
    },
    {
      "name": "Your Profile",
      "value": "<ul><li>2–5 years of experience as an Executive Assistant, Team Assistant, Office Manager, Management Assistant, or in a similar coordination role.</li><li>Experience supporting a CEO, founder, managing director, or senior leadership team is a strong plus.</li><li>Strong organizational skills, attention to detail, and the ability to manage several topics in parallel.</li><li>Confidence in taking ownership without needing constant guidance.</li><li>Good judgment when deciding what is urgent, what needs preparation, and what needs follow-up.</li><li>Fluent German skills, as this role involves office coordination, service providers, official documents, and local vendors.</li><li>Very good English skills.</li></ul>"
    },
    {
      "name": "You are:",
      "value": "<ul><li>Confident user of Microsoft Office, especially Outlook, Excel, and PowerPoint.</li><li>Comfortable working with digital calendars, shared documents, and task lists.</li><li>Able to prepare clear documents, presentations, notes, and overviews.</li><li>Experience with tools such as Teams, Confluence, or Jira is a plus.</li></ul>"
    },
    {
      "name": "Bonus Points",
      "value": "<ul><li>Experience in the games industry</li><li>Basic understanding of HR, finance, invoicing, travel booking, or vendor coordination.</li></ul>"
    }
  ],
  "occupationCategory": "business_and_strategic_development",
  "recruitingCategory": "Full time positions"
}