Assistant Event Producer

Hey there! We’re Fever , the world’s leading tech platform for culture and live entertainment. Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we’re revolutionizing the way people engage with live entertainment. Every month, our platform inspires over 300 million people in +55 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences. Our results? We’ve teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right? To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment! Ready to be part of the experience? Now, let’s discuss this role and what you will do to help achieve Fever’s mission. We are seeking a freelance Assistant Producer to support the delivery of a large-scale outdoor light trail experience in Staten Island, New York this fall. This is a fast-paced, detail-driven role focused on the operational backbone of the production—contracts, vendors, logistics, travel, and financial tracking. You will work closely with Production, Creative, Technical, and Project Management teams to ensure the project stays organized, on schedule, and within budget. This is a freelance, contract position that runs May - November 2026. The Assistant Producer reports directly to the Producer of this experience. The ideal candidate is highly organized, proactive, and comfortable operating across multiple workstreams. Key Responsibilities Assist in drafting, reviewing, and issuing contracts for local vendors and event staff, ensuring all terms are clearly outlined and understood. Prepare detailed itineraries, ensuring all travel plans align with the load-in and load-out schedules and are within budget. Maintain relationships with local vendors to facilitate quick and efficient procurement of necessary items. Monitor and track all event-related expenses, ensuring they align with the established budget. Work closely with the Finance team to reconcile payments with the expense tracker during the load-in phase of the project. Be the main point of contact for vendors regarding invoice and payment queries. Work closely with the Producer and project stakeholders to discuss project updates and resolve any issues. Maintain an organized digital folder for each event, ensuring all relevant documents (contracts, schedules, budgets) are up to date and easily accessible to the team. Implement a systematic approach for document filing, ensuring all materials are categorized and labeled appropriately. Select a crew catering vendor and contract. Aid the Producer in recruiting temporary staff for events, including drafting job descriptions and posting on relevant platforms. Collect health and safety documentation, including risk assessments and insurance certificates, from all vendors and contractors. Ensure all required paperwork is submitted and compliant with local regulations and event requirements. Candidate Profile The ideal candidate will be: Proactive, solutions-oriented, and able to anticipate challenges before they arise Highly organized with strong attention to detail Comfortable working across teams, time zones, and fast-moving environments Clear and confident communicator with strong stakeholder instincts Qualifications & Experience 2+ years of experience in large-scale live events or entertainment, ideally in a Senior Production Coordinator or Assistant Producer role Strong administrative, organizational, and communication skills Experience managing contracts, NDAs, and vendor agreements Comfortable managing purchase orders, invoices, and payment tracking Proven logistics experience, including travel and accommodations Ability to manage multiple priorities and deadlines under pressure Strong problem-solving mindset with practical, execution-focused thinking Experience building and maintaining cross-functional relationships Desirable: Experience in outdoor and/or multiple day events. Experience working with major studios or IP holders. Based in NYC or surrounding areas. Additional Information The start date is as soon as possible. Following the Assistant Producer’s start date, the proposed commitment is as follows: May: 3 days per week, remote June - August : 5 days per week, remote September - October - 5 days per week. As agreed with the Producer, certain days or weeks to be worked in Staten Island, NY at the project site. Nov: 2-3 days per week, remote This role will be hired on a 1099 contract and paid on a day rate. The anticipated rate for this role is $220 - $280 USD, consummate with experience, to be invoiced and paid bi-weekly. We are a diverse, hardworking team that values curiosity, humility, and a willingness to learn. We welcome applicants from a wide range of backgrounds who can demonstrate transferable skills, strong judgement, and professional maturity. Fever is committed to creating an inclusive and diverse workplace where everyone’s background and ideas are valued. We encourage applications from all candidates regardless of race, ethnicity, gender, gender identity, sexual orientation, disability, age, religion, or caring responsibilities. How to Apply To apply, please submit your Resume and a brief cover letter outlining your relevant experience. The recruitment process will consist of two interview stages . This is a freelance contract role running until November 20th, 2026 , with an ASAP start date . Thank you for considering joining Fever. We cannot wait to learn more about you! If you want to learn more about us: Fever's Blog | Tech.Eu | TechCrunch Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply! If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey. If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice

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