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Operations Coordinator

Shiningstarpcs · Washington, District of Columbia, 20017, United States · Active · $65,000–$70,000 / year · BambooHR

Job facts

FieldValue
CompanyShiningstarpcs
TitleOperations Coordinator
Normalized title-
Department / teamOperations
LocationWashington, United States
Work model-
Employment typeFull Time
Salary$65,000–$70,000 / year
Statusactive
ATS providerBambooHR
Posted / first seen2026-03-31 / 2026-05-30
Changed / last seen2026-05-30 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from Shiningstarpcs.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through BambooHR.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Washington.Open
Department jobsActive postings in Operations.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

CompanyShiningstarpcs
Source6fb1589f-59d2-4d38-8e59-94c28a99d840
ATS providerBambooHR

Description

Operations Coordinator Shining Stars Montessori Academy PCS Academic Year 2025–2026 Shining Stars Montessori Academy Public Charter School is seeking a highly motivated, detail-oriented, and organized professional to serve as Operations Coordinator for the 2025–2026 academic year. The Operations Coordinator plays a pivotal role in ensuring the smooth and efficient functioning of the school’s administrative, operational, and compliance systems. Position Summary The Operations Coordinator supports the Chief of Operations and school leadership by overseeing administrative systems, facilities coordination, student information management, compliance reporting, and operational logistics to ensure a safe, organized, and high-performing learning environment. Key Responsibilities 1. Administrative Management Oversee daily administrative operations, including calendar management, scheduling, and coordination of meetings. Serve as a key liaison for communication with staff, families, and external stakeholders. Support executive-level administrative needs as assigned. 2. Facilities & Resource Management Monitor maintenance and utilization of school facilities to ensure a safe and conducive learning environment. Coordinate procurement and allocation of classroom materials and operational resources. Conduct fire drills in accordance with DC Fire regulations. Ensure emergency preparedness standards are met, including maintaining at least two days of unexpired food and water. Maintain operational emergency equipment, including flashlights, battery-powered television, and battery-powered radio. Ensure the Children’s Garden is properly maintained. 3. Student Enrollment & Records Management Manage student enrollment, registration, and annual re-enrollment processes. Oversee annual rollover of student data within PowerSchool (SSMA’s Student Information System). Obtain and process records for newly enrolled or transferred students prior to the start of school. Prepare and process withdrawal documentation for exiting students. Maintain accurate and up-to-date student records in the SIS at all times. Communicate with governing offices and ensure adherence to compliance protocols. 4. Attendance & Data Management Monitor and record daily student attendance in PowerSchool. Conduct daily outreach calls to families of absent students and document communications. Track student absences for truancy monitoring and intervention. Provide daily and weekly attendance reports to the Administrative Team. Conduct monthly attendance audits to ensure data integrity and compliance. Oversee collection, organization, and analysis of operational and student data to support decision-making and reporting requirements. 5. Compliance & Reporting Assist the Chief of Operations with compliance monitoring and staff performance review processes as needed. Manage submission of compliance documentation to the Public Charter School Board (PCSB) and the Office of the State Superintendent of Education (OSSE) . Support preparation of monthly and annual reports for the Executive Director. Update emergency contact forms quarterly in PowerSchool. Oversee the National School Lunch Program (NSLP), ensuring compliance with reimbursable meal requirements and documentation standards. 6. Event Coordination Plan and execute school-wide events, including parent-teacher conferences, open houses, and community engagement activities. Coordinate logistics, communications, vendors, and volunteer support. 7. Staff Support Provide administrative and operational support to school staff. Coordinate professional development workshops and assist with recruitment processes. 8. Health & Safety Compliance Ensure adherence to all health, safety, and regulatory requirements. Maintain emergency preparedness documentation and compliance records. 9. Continuous Improvement Identify opportunities to streamline processes and improve operational efficiency. Propose and implement solutions that enhance school systems and performance. 10. Community Engagement Foster positive relationships with families, community partners, and external agencies to support the school’s mission. Qualifications Bachelor’s degree in Business Administration, Education, or related field (Master’s preferred). Minimum of 3 years of experience in school administration, operations, or a similar role. Strong organizational and time-management skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency in student information systems (PowerSchool preferred) and Microsoft Office/Google Workspace. Knowledge of Montessori principles and educational practices preferred. Bilingual abilities are a plus. Ability to thrive in a fast-paced, diverse educational environment. Flexible, proactive, and solutions-oriented mindset. Compensation & Benefits Salary Range: $65,000 – $70,000 (commensurate with experience) Shining Stars Montessori Academy PCS offers a competitive benefits package designed to promote employee wellness and financial security, including: Employer-covered health insurance for employees Dental and vision insurance Free life insurance up to $100,000 403(b) retirement plan with employer match after one year Free short-term disability insurance

Full job record

Job IDb4e3b4149c0e80045f987fcaca1fbd70195e8294
Org IDd5d35ea5-d361-4d64-af75-c0619f764f2e
Source ID6fb1589f-59d2-4d38-8e59-94c28a99d840
Board ID6fb1589f-59d2-4d38-8e59-94c28a99d840
Providerbamboohr
Provider Job Key56
TitleOperations Coordinator
Normalized Title—
Statusactive
Activeyes
Location TextWashington, District of Columbia, 20017, United States
DepartmentOperations
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
Region—
CityWashington
Salary RawSalary Range: $65,000 – $70,000 (commensurate with experience) Shining Stars Montessori Academy PCS offers a co
Salary Min65,000
Salary Max70,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://shiningstarpcs.bamboohr.com/careers/56
Apply URLhttps://shiningstarpcs.bamboohr.com/careers/56
First Seen At2026-05-30 05:52:51Z
Last Seen At2026-06-06 09:56:54Z
Last Checked At2026-06-06 09:56:54Z
Last Changed At2026-05-30 05:52:51Z
Inactive At—
Source Posted At2026-03-31 00:00:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=bamboohr/board=shiningstarpcs/date=2026-06-06/2026-06-06T09-56-53-289Z-455b05e7aa178909db269060c4e1dc81651c8a6f2f4fd6aeb791582dfcc5686b.json
Event Fields
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Parsed Structured
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Extensions
{}
Native Structured
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 24pt; font-weight: bold\">Operations Coordinator</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Shining Stars Montessori Academy PCS</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\"><br></span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Academic Year 2025–2026</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Shining Stars Montessori Academy Public Charter School</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> is seeking a highly motivated, detail-oriented, and organized professional to serve as </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Operations Coordinator</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> for the 2025–2026 academic year. The Operations Coordinator plays a pivotal role in ensuring the smooth and efficient functioning of the school’s administrative, operational, and compliance systems.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Operations Coordinator supports the Chief of Operations and school leadership by overseeing administrative systems, facilities coordination, student information management, compliance reporting, and operational logistics to ensure a safe, organized, and high-performing learning environment.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">1. Administrative Management</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Oversee daily administrative operations, including calendar management, scheduling, and coordination of meetings.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Serve as a key liaison for communication with staff, families, and external stakeholders.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support executive-level administrative needs as assigned.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">2. Facilities &amp; Resource Management</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Monitor maintenance and utilization of school facilities to ensure a safe and conducive learning environment.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate procurement and allocation of classroom materials and operational resources.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Conduct fire drills in accordance with DC Fire regulations.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ensure emergency preparedness standards are met, including maintaining at least two days of unexpired food and water.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain operational emergency equipment, including flashlights, battery-powered television, and battery-powered radio.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ensure the Children’s Garden is properly maintained.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">3. Student Enrollment &amp; Records Management</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage student enrollment, registration, and annual re-enrollment processes.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Oversee annual rollover of student data within PowerSchool (SSMA’s Student Information System).</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Obtain and process records for newly enrolled or transferred students prior to the start of school.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Prepare and process withdrawal documentation for exiting students.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain accurate and up-to-date student records in the SIS at all times.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Communicate with governing offices and ensure adherence to compliance protocols.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">4. Attendance &amp; Data Management</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Monitor and record daily student attendance in PowerSchool.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Conduct daily outreach calls to families of absent students and document communications.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Track student absences for truancy monitoring and intervention.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Provide daily and weekly attendance reports to the Administrative Team.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Conduct monthly attendance audits to ensure data integrity and compliance.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Oversee collection, organization, and analysis of operational and student data to support decision-making and reporting requirements.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">5. Compliance &amp; Reporting</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist the Chief of Operations with compliance monitoring and staff performance review processes as needed.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage submission of compliance documentation to the </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Public Charter School Board (PCSB)</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> and the </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Office of the State Superintendent of Education (OSSE)</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support preparation of monthly and annual reports for the Executive Director.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Update emergency contact forms quarterly in PowerSchool.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Oversee the National School Lunch Program (NSLP), ensuring compliance with reimbursable meal requirements and documentation standards.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">6. Event Coordination</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Plan and execute school-wide events, including parent-teacher conferences, open houses, and community engagement activities.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate logistics, communications, vendors, and volunteer support.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">7. Staff Support</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Provide administrative and operational support to school staff.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate professional development workshops and assist with recruitment processes.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">8. Health &amp; Safety Compliance</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ensure adherence to all health, safety, and regulatory requirements.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain emergency preparedness documentation and compliance records.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><br></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">9. Continuous Improvement</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Identify opportunities to streamline processes and improve operational efficiency.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Propose and implement solutions that enhance school systems and performance.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">10. Community Engagement</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Foster positive relationships with families, community partners, and external agencies to support the school’s mission.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Bachelor’s degree in Business Administration, Education, or related field (Master’s preferred).</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Minimum of 3 years of experience in school administration, operations, or a similar role.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong organizational and time-management skills with exceptional attention to detail.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent written and verbal communication skills.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency in student information systems (PowerSchool preferred) and Microsoft Office/Google Workspace.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Knowledge of Montessori principles and educational practices preferred.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Bilingual abilities are a plus.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to thrive in a fast-paced, diverse educational environment.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Flexible, proactive, and solutions-oriented mindset.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Compensation &amp; Benefits</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Salary Range:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> $65,000 – $70,000 (commensurate with experience)</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Shining Stars Montessori Academy PCS offers a competitive benefits package designed to promote employee wellness and financial security, including:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Employer-covered health insurance for employees</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Dental and vision insurance</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Free life insurance up to $100,000</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">403(b) retirement plan with employer match after one year</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Free short-term disability insurance</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br><br></span></li>\n</ul>",
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    "employmentStatusLabel": "Full-Time"
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}
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