Office Administrator

Prepares a variety of correspondence, reports, and other forms of documentation Provides assistance in copying, sorting, binding, distribution and/or mailing of materials Receives, reviews, and proactively handles daily mail, bringing items to manager when attention is required Coordinates and communicates calendar appointments for functional manager, ensuring preparedness for each meeting Arranges meeting rooms, hospitality items, and technology as needed Attends meetings, takes meeting notes and distributes notes Makes travel arrangements, itineraries, and travel credits Creates and maintains files of correspondences, records, and other materials Accurately creates expense reports, ensuring that payments are made in a timely manner Composes and prepares a variety of correspondence, reports, spreadsheets, and other documents including handwritten notes, auditory dictation, transcription, or typed notes, ensuring proper format, grammar, spelling, and punctuation Provides telephonic support for functional manager, screening calls, answering questions, and refer callers to appropriate resource Interacts with internal and external Clients, exemplifying genuine hospitality and service Performs other responsibilities and duties as needed Prepares a variety of correspondence, reports, and other forms of documentation Provides assistance in copying, sorting, binding, distribution and/or mailing of materials Receives, reviews, and proactively handles daily mail, bringing items to manager when attention is required Coordinates and communicates calendar appointments for functional manager, ensuring preparedness for each meeting Arranges meeting rooms, hospitality items, and technology as needed Attends meetings, takes meeting notes and distributes notes Makes travel arrangements, itineraries, and travel credits Creates and maintains files of correspondences, records, and other materials Accurately creates expense reports, ensuring that payments are made in a timely manner Composes and prepares a variety of correspondence, reports, spreadsheets, and other documents including handwritten notes, auditory dictation, transcription, or typed notes, ensuring proper format, grammar, spelling, and punctuation Provides telephonic support for functional manager, screening calls, answering questions, and refer callers to appropriate resource Interacts with internal and external Clients, exemplifying genuine hospitality and service Performs other responsibilities and duties as needed Bachelor’s Degree in Business Administration or related field and/or years of experience equivalent Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) Strong verbal and interpersonal communication skills required Understands industry trends and governmental regulations Ability to complete continuing education requirements as needed Ability to attend company, department, and team meetings as required, including industry training sessions Ability to comply with all company policies and procedures, proactively protecting confidentiality of client and company information Ability to efficiently organize work and manage time in order to meet deadlines Ability to travel by automobile and aircraft Ability to use office equipment such as a computer, keyboard, calculator, photocopier, and facsimile machine Ability to work on a computer for a prolonged amount of time Ability to work outside of normal business hours as needed Legally able to work in the United States Bachelor’s Degree in Business Administration or related field and/or years of experience equivalent Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) Strong verbal and interpersonal communication skills required Understands industry trends and governmental regulations Ability to complete continuing education requirements as needed Ability to attend company, department, and team meetings as required, including industry training sessions Ability to comply with all company policies and procedures, proactively protecting confidentiality of client and company information Ability to efficiently organize work and manage time in order to meet deadlines Ability to travel by automobile and aircraft Ability to use office equipment such as a computer, keyboard, calculator, photocopier, and facsimile machine Ability to work on a computer for a prolonged amount of time Ability to work outside of normal business hours as needed Legally able to work in the United States

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