Lead Office Specialist

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    "ShortDescriptionStr": "WAGE: $21.88 - DOE/DOQ\nDEPARTMENT: Treasurer\nPERSONNEL STATUS: Part Time With Benefits\nBenefits: Retirement, 401k match, Sick/Vacation",
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    "ExternalDescriptionStr": "<p>WAGE: $21.88 - DOE/DOQ<br>DEPARTMENT: Treasurer<br>PERSONNEL STATUS: Part Time With Benefits<br>Benefits: Retirement, 401k match, Sick/Vacation</p><div><br>&nbsp;</div><div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 8px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>JOB OVERVIEW:</u></strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Under the general supervision of an administrative superior, performs specialized and complex clerical work requiring the collection of property taxes and county revenues.&nbsp;&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">This is a part time position that requires 4-hour workdays Monday through Friday, 11am – 3pm.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 8px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>ESSENTIAL FUNCTIONS:</u></strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Assist taxpayers with questions regarding their property taxes. Understand the duties of each county department to assist taxpayers efficiently. Process tax payments accurately and in accordance with state statutes. Learn to use the tax system and the financial program to accurately account for tax collections. Collect and balance bank deposits daily. Understand online tax options to support taxpayers with this process.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Process county revenue deposits made by other county departments. Address any concerns that arise in a professional, helpful manner. Ensure deposits are made timely and accurately. Balance bank deposits daily.&nbsp;&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Ensure all receipts and documentation are complete and accurate and files are organized and maintained regularly. Reviews, composes and processes routine correspondence, reports, forms, billings, payments and other material. Adjusts or resolves discrepancies by consulting with supervisor, taxpayers, or other employees as appropriate.&nbsp;&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Interact with customers through telephone calls, email, and in-person office visits. Receives phone calls pertaining to other government offices. Handles any questions or matters of a technical nature and directs them to the appropriate department.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Adheres to strict confidentiality. Communicate complex information in an </span><span style=\"border-bottom: 1px solid transparent; margin: 0px; padding: 0px;\">easy to understand</span><span style=\"margin: 0px; padding: 0px;\"> way both written and orally. Locate and apply appropriate rules, code, and law to circumstance as trained.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Operates office equipment as required. Performs related work as required.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Other duties as assigned.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 8px; padding: 0px;\"><i><span style=\"margin: 0px; padding: 0px;\">Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.</span></i><span style=\"margin: 0px; padding: 0px;\">&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 8px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>SUPERVISORY RESPONSIBILITIES:</u></strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">None&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 8px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>EDUCATION/EXPERIENCE:</u></strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Education: High school graduate or equivalent. College degree is preferred.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Experience: Four (4) years of experience in General Clerical, Records, or Secretarial Work. Cash handling experience is preferred.&nbsp;&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 8px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>KNOWLEDGE, SKILLS, AND ABILITIES (KSA):</u></strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Knowledge: Considerable knowledge of modern office practices and procedures. Considerable knowledge of grammar, spelling, and punctuation. Considerable knowledge of the specialized duties required by the position.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Skills: Skill in using computer programs including excel, word etc. ten key calculators and other office equipment.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Abilities: Ability to quickly and accurately perform complex clerical work requiring a significant exercise of independent judgment and attention to detail. Ability to make mathematical computations rapidly and accurately. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships with employees, other departments, and the general public.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>SPECIAL QUALIFICATIONS:</u></strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>PHYSICAL DEMANDS</u>:</strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">The physical demands described here are representative of those that an employee must successfully perform for the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.&nbsp;&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.&nbsp;&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 10.6667px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\"><strong><u>WORK ENVIRONMENT</u>:&nbsp;</strong>&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.&nbsp;&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 16px 0px 0px; padding: 0px;\"><span style=\"margin: 0px; padding: 0px;\">The noise level in the work environment is generally quiet, though occasionally moderately noisy.&nbsp;</span></p></div><div style=\"margin: 0px; padding: 0px;\"><p style=\"margin: 0px 0px 10.6667px; padding: 0px;\">&nbsp;</p></div></div>",
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