Office Administrator (72017)

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    "jobTitle": "Office Administrator  (72017)",
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    "description": "<p style=\"margin-left:0in;margin-right:0in;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">The Accounting Manager is responsible for overseeing the effective and efficient execution of accounting and financial operations, ensuring all departmental tasks are completed accurately, on time, and in alignment with company standards. This role requires strong leadership, attention to detail, and the ability to manage workflows while supporting cross-functional teams.</span></span></span></p>\r\n\r\n<p style=\"margin-left:24px\"><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Key Responsibilities</b></span></span></span></p>\r\n\r\n<p style=\"margin-left:24px\"><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Payroll Management</b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee and review timekeeping for 300+ employees within the WorkMax system, ensuring accuracy and compliance </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Resolve complex payroll issues in collaboration with employees and internal teams </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Manage missing labor hour reporting (MLHR) and ensure timely processing </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Support employees with payroll-related inquiries, reimbursements, and system navigation </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Prepare and deliver weekly payroll adjustment datasets to shared services </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Coordinate payroll processing by providing required reports for Paycom </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Maintain duplicate payroll records in Computer Ease for accuracy and reconciliation </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee distribution of live checks and payroll documentation </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Ensure accurate reporting and submission of workers&rsquo; compensation payroll data </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Approve and manage Personnel Action Forms (PAFs) within Paycom </span></span></span></li>\r\n</ul>\r\n\r\n<div align=\"center\" style=\"margin-left:24px; text-align:center\">\r\n<hr align=\"center\" size=\"2\" width=\"100%\" /></div>\r\n\r\n<p style=\"margin-left:24px\"><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Accounts Receivable Oversight</b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee payment application processes, including deposits and reconciliation </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Ensure timely distribution of payment documentation to relevant stakeholders </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Collaborate with collections teams and shared services to resolve discrepancies and improve cash flow </span></span></span></li>\r\n</ul>\r\n\r\n<div align=\"center\" style=\"margin-left:24px; text-align:center\">\r\n<hr align=\"center\" size=\"2\" width=\"100%\" /></div>\r\n\r\n<p style=\"margin-left:24px\"><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Financial Systems &amp; Data Integrity (NetSuite / Computer Ease)</b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Manage and validate financial data across systems to ensure consistency and accuracy </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee Work Breakdown Structure (WBS) updates and change order tracking </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Review and approve journal entries and month-end accruals </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Ensure alignment between NetSuite and Computer Ease data </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Support financial reporting and system integrity initiatives </span></span></span></li>\r\n</ul>\r\n\r\n<div align=\"center\" style=\"margin-left:24px; text-align:center\">\r\n<hr align=\"center\" size=\"2\" width=\"100%\" /></div>\r\n\r\n<p style=\"margin-left:24px\"><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Accounts Payable &amp; Vendor Management (Oversight &amp; Backup)</b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Supervise invoice coding and routing processes, ensuring proper job cost allocation </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Review vendor reconciliations and resolve discrepancies </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee invoice intake and processing workflows </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Ensure proper handling of lien waivers and vendor compliance documentation </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Support vendor payment processes in coordination with shared services </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Partner with operations teams to resolve invoice and purchasing issues </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Oversee purchase order issuance, tracking, and updates </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Assist in establishing vendor credit accounts and maintaining vendor relationships </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Ensure compliance with business licensing requirements across municipalities </span></span></span></li>\r\n</ul>\r\n\r\n<div align=\"center\" style=\"margin-left:24px; text-align:center\">\r\n<hr align=\"center\" size=\"2\" width=\"100%\" /></div>\r\n\r\n<p style=\"margin-left:24px\"><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><b>Leadership &amp; Process Improvement</b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Provide oversight and backup support for key accounting functions, including AP and invoice processing </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Guide workflow prioritization and ensure deadlines are consistently met </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Identify opportunities for process improvements and increased efficiency </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Serve as a key liaison between accounting, operations, and shared services teams </span></span></span></li>\r\n\t<li><span style=\"color:#000000;\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\">Exercise independent judgment in financial decision-making and issue resolution </span></span></span></li>\r\n</ul>\r\n\r\n<div align=\"center\" style=\"text-align:center\">\r\n<hr align=\"center\" size=\"2\" width=\"100%\" /></div>\r\n",
    "jobCategory": "Facilities",
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Duties, responsibilities, and activities may change at any time with or without notice.\\r\\n\",\"responsibilities\":\"The Accounting Manager is responsible for overseeing the effective and efficient execution of accounting and financial operations, ensuring all departmental tasks are completed accurately, on time, and in alignment with company standards. This role requires strong leadership, attention to detail, and the ability to manage workflows while supporting cross-functional teams.\\r\\n\\r\\nKey Responsibilities\\r\\n\\r\\nPayroll Management\\r\\n\\r\\n\\r\\n\\tOversee and review timekeeping for 300+ employees within the WorkMax system, ensuring accuracy and compliance \\r\\n\\tResolve complex payroll issues in collaboration with employees and internal teams \\r\\n\\tManage missing labor hour reporting (MLHR) and ensure timely processing \\r\\n\\tSupport employees with payroll-related inquiries, reimbursements, and system navigation \\r\\n\\tPrepare and deliver weekly payroll adjustment datasets to shared services \\r\\n\\tCoordinate payroll processing by providing required reports for Paycom \\r\\n\\tMaintain duplicate payroll records in Computer Ease for accuracy and reconciliation \\r\\n\\tOversee distribution of live checks and payroll documentation \\r\\n\\tEnsure accurate reporting and submission of workers&rsquo; compensation payroll data \\r\\n\\tApprove and manage Personnel Action Forms (PAFs) within Paycom \\r\\n\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nAccounts Receivable Oversight\\r\\n\\r\\n\\r\\n\\tOversee payment application processes, including deposits and reconciliation \\r\\n\\tEnsure timely distribution of payment documentation to relevant stakeholders \\r\\n\\tCollaborate with collections teams and shared services to resolve discrepancies and improve cash flow \\r\\n\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nFinancial Systems &amp; Data Integrity (NetSuite / Computer Ease)\\r\\n\\r\\n\\r\\n\\tManage and validate financial data across systems to ensure consistency and accuracy \\r\\n\\tOversee Work Breakdown Structure (WBS) updates and change order tracking \\r\\n\\tReview and approve journal entries and month-end accruals \\r\\n\\tEnsure alignment between NetSuite and Computer Ease data \\r\\n\\tSupport financial reporting and system integrity initiatives \\r\\n\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nAccounts Payable &amp; Vendor Management (Oversight &amp; Backup)\\r\\n\\r\\n\\r\\n\\tSupervise invoice coding and routing processes, ensuring proper job cost allocation \\r\\n\\tReview vendor reconciliations and resolve discrepancies \\r\\n\\tOversee invoice intake and processing workflows \\r\\n\\tEnsure proper handling of lien waivers and vendor compliance documentation \\r\\n\\tSupport vendor payment processes in coordination with shared services \\r\\n\\tPartner with operations teams to resolve invoice and purchasing issues \\r\\n\\tOversee purchase order issuance, tracking, and updates \\r\\n\\tAssist in establishing vendor credit accounts and maintaining vendor relationships \\r\\n\\tEnsure compliance with business licensing requirements across municipalities \\r\\n\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nLeadership &amp; Process Improvement\\r\\n\\r\\n\\r\\n\\tProvide oversight and backup support for key accounting functions, including AP and invoice processing \\r\\n\\tGuide workflow prioritization and ensure deadlines are consistently met \\r\\n\\tIdentify opportunities for process improvements and increased efficiency \\r\\n\\tServe as a key liaison between accounting, operations, and shared services teams \\r\\n\\tExercise independent judgment in financial decision-making and issue resolution \\r\\n\\r\\n\\r\\n\\r\\n\\r\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"Valcourt\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=0A1B5C74C74066AFE992862CF3478881\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"780 Jarvis Dr\",\"addressLocality\":\"Morgan Hill\",\"addressRegion\":\"CA\",\"postalCode\":95037,\"addressCountry\":\"USA\"}},\"qualifications\":\"Qualifications &amp; Requirements\\r\\n\\r\\n\\r\\n\\tMinimum of 4 years of accounting experience, with exposure to full-cycle accounting functions \\r\\n\\tExperience handling advanced accounting tasks such as month-end close, accruals, and journal entries \\r\\n\\tProven ability to manage workflows independently and deliver accurate results with minimal supervision \\r\\n\\tProficiency in Microsoft Office and collaboration tools (e.g., Teams) \\r\\n\\tExperience with Paycom and NetSuite strongly preferred \\r\\n\\tBilingual in English and Spanish preferred \\r\\n\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nSkills &amp; Competencies\\r\\n\\r\\n\\r\\n\\tStrong leadership and organizational skills with exceptional attention to detail \\r\\n\\tExcellent analytical and problem-solving abilities \\r\\n\\tEffective verbal and written communication skills \\r\\n\\tStrong interpersonal skills with the ability to collaborate across departments \\r\\n\\tAbility to manage multiple priorities in a fast-paced environment \\r\\n\\tSelf-motivated with the ability to work both independently and as part of a team \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.\\r\\n\",\"experienceRequirements\":\"Qualifications &amp; Requirements\\r\\n\\r\\n\\r\\n\\tMinimum of 4 years of accounting experience, with exposure to full-cycle accounting functions \\r\\n\\tExperience handling advanced accounting tasks such as month-end close, accruals, and journal entries \\r\\n\\tProven ability to manage workflows independently and deliver accurate results with minimal supervision \\r\\n\\tProficiency in Microsoft Office and collaboration tools (e.g., Teams) \\r\\n\\tExperience with Paycom and NetSuite strongly preferred \\r\\n\\tBilingual in English and Spanish preferred \\r\\n\\r\\n\\r\\n\\r\\n\\r\\n\\r\\nSkills &amp; Competencies\\r\\n\\r\\n\\r\\n\\tStrong leadership and organizational skills with exceptional attention to detail \\r\\n\\tExcellent analytical and problem-solving abilities \\r\\n\\tEffective verbal and written communication skills \\r\\n\\tStrong interpersonal skills with the ability to collaborate across departments \\r\\n\\tAbility to manage multiple priorities in a fast-paced environment \\r\\n\\tSelf-motivated with the ability to work both independently and as part of a team \\r\\n\\r\\n\\r\\n&nbsp;\\r\\n\\r\\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.\\r\\n\",\"industry\":\"Facilities\",\"validThrough\":\"-0001-11-30\"}",
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    "qualifications": "<p style=\"margin-left:24px\"><span style=\"display:block;font-size:12px;\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"color:#000000;\"><b>Qualifications &amp; Requirements</b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Minimum of 4 years of accounting experience, with exposure to full-cycle accounting functions </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Experience handling advanced accounting tasks such as month-end close, accruals, and journal entries </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Proven ability to manage workflows independently and deliver accurate results with minimal supervision </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Proficiency in Microsoft Office and collaboration tools (e.g., Teams) </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Experience with Paycom and NetSuite strongly preferred </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Bilingual in English and Spanish preferred </span></span></span></li>\r\n</ul>\r\n\r\n<div align=\"center\" style=\"margin-left:24px; text-align:center\">\r\n<hr align=\"center\" size=\"2\" width=\"100%\" /></div>\r\n\r\n<p style=\"margin-left:24px\"><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\"><b>Skills &amp; Competencies</b></span></span></span></p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Strong leadership and organizational skills with exceptional attention to detail </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Excellent analytical and problem-solving abilities </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Effective verbal and written communication skills </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Strong interpersonal skills with the ability to collaborate across departments </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Ability to manage multiple priorities in a fast-paced environment </span></span></span></li>\r\n\t<li><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\">Self-motivated with the ability to work both independently and as part of a team </span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:24px\">&nbsp;</p>\r\n\r\n<p><span style=\"font-family:Arial,Helvetica,sans-serif;\"><span style=\"display:block;font-size:12px;\"><span style=\"color:#000000;\"><i>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</i></span></span></span></p>\r\n",
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