TPWD - Administrative Assistant II (Assistant Office Manager)

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include · Job Title · Dates of employment (month/year) · Name of Employer, Name of Supervisor Description of duties performed · Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. · Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. · College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. · Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. · Resumes are encouraged as attachments but will not be used to determine eligibility · Work In Texas (WIT) Applications : WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit . IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 Administrative Assistant I-VI Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ . Required forms that will need to be attached with application for Military Employment Preference: · Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). · Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. · Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. · Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. · Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Katie Franklin, (830) 535-4896, Email Address: [email protected] PHYSICAL WORK ADDRESS: Albert & Bessie Kronkosky SNA, 7754 Texas Hwy 46 W, Pipe Creek, Tx 78063 GENERAL DESCRIPTION: Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 60% Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Tracks concession budget and coordinates purchasing. Maintains inventory and supports retail operations. Provides customer service and assists frontline staff. Responds to and resolves visitor issues. Supports marketing, merchandising, and store presentation. Balances administrative tasks with visitor interaction. Contributes to operations and events in a State Natural Area. 25% Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5% Personnel Management: May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 5% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include · Job Title · Dates of employment (month/year) · Name of Employer, Name of Supervisor Description of duties performed · Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. · Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields. · College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. · Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. · Resumes are encouraged as attachments but will not be used to determine eligibility · Work In Texas (WIT) Applications : WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit . IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 Administrative Assistant I-VI Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ . Required forms that will need to be attached with application for Military Employment Preference: · Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). · Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. · Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. · Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. · Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Katie Franklin, (830) 535-4896, Email Address: [email protected] PHYSICAL WORK ADDRESS: Albert & Bessie Kronkosky SNA, 7754 Texas Hwy 46 W, Pipe Creek, Tx 78063 GENERAL DESCRIPTION: Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 60% Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Tracks concession budget and coordinates purchasing. Maintains inventory and supports retail operations. Provides customer service and assists frontline staff. Responds to and resolves visitor issues. Supports marketing, merchandising, and store presentation. Balances administrative tasks with visitor interaction. Contributes to operations and events in a State Natural Area. 25% Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5% Personnel Management: May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 5% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: One year of experience in administrative support work. Licensure: Must possess a valid state driver’s license. PREFERRED QUALIFICATIONS: Experience: Two years of experience in administrative support work. Experience in customer service and handling emergencies, complaints, stressful situations and large groups of people. Experience in cash management, accounting, auditing or revenue reporting concepts. Experience of retail sales practices and procedures, including budgets, ordering, receiving, inventory control; merchandise display and record keeping. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: One year of experience in administrative support work. Licensure: Must possess a valid state driver’s license. PREFERRED QUALIFICATIONS: Experience: Two years of experience in administrative support work. Experience in customer service and handling emergencies, complaints, stressful situations and large groups of people. Experience in cash management, accounting, auditing or revenue reporting concepts. Experience of retail sales practices and procedures, including budgets, ordering, receiving, inventory control; merchandise display and record keeping. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER

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