Administrative Assistant

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    "ExternalDescriptionStr": "<p><span><span><strong><u>About</u></strong></span></span></p>\n<p><span><span>Bloomingdale’s makes fashion personal and fun, aspirational yet approachable. Our mission is to guide and inspire our customers to make style a source of creative energy in their lives. We will always strive to make Bloomingdale’s like no other store in the world. Across all brand touchpoints—from Bloomingdales.com to our newest small store concept, Bloomie’s—everyone plays a critical role bringing our mission to life. Our inclusive culture promotes diversity of background, thought and opinion. Regardless of position, we believe all colleagues have a voice and access to share their thoughts with every level of leadership. Our colleagues are passionate, driven, entrepreneurial and collaborative, while having a lot of fun along the way.</span></span></p>\n<p><span><span><strong><u>Job Overview</u></strong></span></span></p>\n<p><span><span>The Administrative Assistant will provide administrative and internal operational support to Executive Committee level leadership. The responsibilities will include calendar/travel management, generating reports, and creating power point presentations. The ideal candidate must possess very strong communication and organization skills, with proficient knowledge of the tools utilized by the EC member (Microsoft Word, Excel, Power Point and be adaptive to learning Google affiliated tools). Discretion and confidentiality are required as this position has access to highly sensitive information and serves as the gatekeeper to EC level. In this role, the colleague must be professional, reliable, proactive, engaging, possess a sense of urgency, prioritization, and be able to multi-task in a fast-paced environment.&nbsp;</span></span></p>\n<p><span><span><strong><u>Essential Functions</u></strong></span></span></p>\n<ul>\n <li><span><span>Act as liaison for EC and provide support by anticipating business needs, proactively addressing workload, identifying opportunities to increase standardization and improve overall efficiency.&nbsp;</span></span></li>\n <li><span><span>Manage an active calendar of appointments and prioritize conflicting needs with efficiency. Proactively determine and implement ways to reduce calendar conflicts.&nbsp;</span></span></li>\n <li><span><span>Arrange and schedule meetings, and in partnership with EC leader, coordinate the agenda, prepare any meeting materials and handle logistics.</span></span></li>\n <li><span><span>Generate reports and coordinate the collection of business related recaps. Print and/or digitally organize as requested.&nbsp;</span></span></li>\n <li><span><span>Demonstrate knowledge of tools as appropriate to create effective presentations.</span></span></li>\n <li><span><span>Handle phone calls, complete expense reports, arrange travel and provide solutions to day-to-day issues.</span></span></li>\n <li><span><span>Provide technical expertise and troubleshooting support for EC members (all equipment, computers, printers, phones, LAN setup).</span></span></li>\n <li><span><span>Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly.</span></span></li>\n <li><span><span>Work proactively with all internal and external departments.</span></span></li>\n <li><span><span>Oversee special projects as assigned.</span></span></li>\n <li><span><span>Plan team events (volunteer events, lunches, team meetings, holiday party, etc.).</span></span></li>\n <li><span><span>Maintain Org Charts for supported BLT area.</span></span></li>\n <li><span><span>Perform other duties as assigned.</span></span></li>\n</ul>\n<p>&nbsp;</p>\n<p><span><span><strong><u>Qualifications</u></strong></span></span></p>\n<ul>\n <li><span><span>We encourage candidates with either a bachelor’s degree or equivalent work experience in a related field to apply.&nbsp;</span></span></li>\n <li><span><span>Practices open and continuous communication, values keeping others informed, exemplary organization, attention to detail, and effectively presenting information in a clear, concise manner.</span></span></li>\n <li><span><span>Ability to work a flexible schedule based on event calendar and Company needs.</span></span></li>\n <li>\n  <p style=\" margin-bottom: 0in\"><span><span>This role involves performing essential job functions such as communication, collaboration, and use of office and computer systems. Responsibilities include the ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials as needed to carry out job responsibilities.</span></span></p></li>\n</ul>\n<p>&nbsp;</p>\n<p>&nbsp;</p>\n<p style=\" margin-bottom: 0in\"><span><i><span>This job description is not all inclusive; additionally, Macy’s, Inc. reserves the right to amend this job description at any time.&nbsp;Macy’s, Inc. – including Macy’s, Bloomingdale’s, and Bluemercury – is an equal opportunity employer, committed to a diverse and inclusive work environment.</span></i></span></p>\n<p>&nbsp;</p>\n<p>&nbsp;</p>\n<p><span><span>STORES00</span></span></p>",
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