Executive Assistant

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  "last_changed_at": "2026-05-30T05:45:27.938Z",
  "active_status": "active"
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    "departmentId": "18635",
    "locationType": "1",
    "jobOpeningName": "Executive Assistant",
    "departmentLabel": "BPO Services",
    "employmentStatusLabel": "Full-Time"
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    "datePosted": "2026-05-20",
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    "description": "<p><span style=\"color: rgb(230, 126, 35); font-size: 24pt; font-weight: bold\">Executive Assistant / Administrative Coordinator</span></p>\n<p>We are seeking a reliable, organized, and detail-oriented Executive Assistant / Administrative Coordinator to support the daily operations of a growing spa business. The ideal candidate is fluent in English, tech-savvy, and capable of handling both administrative and client-facing tasks with minimal supervision.</p>\n<p><span style=\"font-size: 18pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"font-size: 14pt\">Client &amp; Lead Management</span></p>\n<ul>\n<li>Manage and organize client leads using Excel and Google Sheets</li>\n<li>Maintain structured digital filing systems in Google Drive</li>\n<li>Handle client follow-ups, confirmations, and feedback collection</li>\n</ul>\n<p><span style=\"font-size: 14pt\">Scheduling &amp; Coordination</span></p>\n<ul>\n<li>Schedule and coordinate appointments, meetings, and follow-ups</li>\n<li>Manage Google Calendar and ensure smooth daily scheduling</li>\n</ul>\n<p><span style=\"font-size: 14pt\">Communication</span></p>\n<ul>\n<li>Respond to client inquiries via phone and email (inbound and outbound)</li>\n<li>Maintain professional and friendly communication at all times</li>\n</ul>\n<p><span style=\"font-size: 14pt\">Finance &amp; Reporting Support</span></p>\n<ul>\n<li>Record and track income and expenses</li>\n<li>Prepare weekly reports for the accountant</li>\n</ul>\n<p><span style=\"font-size: 14pt\">Operations &amp; Supplies</span></p>\n<ul>\n<li>Communicate with suppliers for orders and restocking</li>\n<li>Track purchases and inventory levels</li>\n</ul>\n<p><span style=\"font-size: 14pt\">Documentation</span></p>\n<ul>\n<li>Prepare and organize business documents (invoices, contracts, W-9 forms, etc.)</li>\n<li>Maintain accurate and updated business records</li>\n</ul>\n<p><span style=\"font-size: 14pt\">Marketing Support (Optional)</span></p>\n<ul>\n<li>Assist with basic Facebook and Instagram page management if needed</li>\n</ul>\n<p><span style=\"font-size: 24pt; font-weight: bold\">Requirements</span></p>\n<ul>\n<li>Excellent English communication skills (spoken and written)</li>\n<li>Strong organizational and computer skills (Excel, Google Drive, Google Calendar)</li>\n<li>Highly responsible, trustworthy, and detail-oriented</li>\n<li>Comfortable handling phone calls and email communication</li>\n<li>Able to manage multiple tasks independently</li>\n<li>Proactive, self-motivated, and willing to grow with the business</li>\n</ul>\n<p><span style=\"font-size: 24pt; font-weight: bold\">Preferred Qualities</span></p>\n<ul>\n<li>Previous experience in administrative support, customer service, or coordination roles</li>\n<li>Experience working remotely or independently</li>\n<li>Ability to work in a fast-paced environment while staying organized</li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-size: 24pt; font-weight: bold\">Position Type</span></p>\n<ul>\n<li>Remote / Work from Home</li>\n<li>Full-Time or Part-Time (depending on availability)</li>\n</ul>",
    "compensation": "Up to $6/hr",
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    "jobOpeningName": "Executive Assistant",
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