DDS Curriculum Coordinator - Years 1 & 3

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    "ExternalDescriptionStr": "<p><strong>Location </strong>- This role is in-person at North Campus Edmonton.</p><p>Reporting to the Manager, Student &amp; Academic Services the DDS Curriculum Coordinator - Year 1 &amp; 3 is a critical member of the Student &amp; Academic Services unit in the School of Dentistry and works both independently and in a team to support and administer the many detailed and complex tasks associated with delivering the DDS curriculum. The DDS Curriculum Coordinator manages intricate, multi-layered course schedules, integrating lectures, labs, clinical rotations, and small group learning while proactively identifying and resolving logistical challenges. They oversee exam administration, student absence coordination, and Learning Management System (LMS)/Curriculum Management System (CMS) management, ensuring accurate course content, schedule adjustments, and compliance with academic policies to support the learning environment. The position demands a high level of initiative, strong interpersonal and communication skills, and the ability to handle multiple complex tasks in a clinical education environment. Additionally, the Curriculum Coordinator supports the Associate Chair, Clinical Education, in administrative duties. Critical to this role is the management of complex, multi-layered course schedules and the ability to anticipate potential risks in course planning.</p><p>As the primary contact for student absence requests, the role ensures that all requests are documented, reviewed, and resolved in line with school policies, minimizing disruption to learning. Exam scheduling and proctoring are managed, with real-time troubleshooting to ensure a secure and smooth testing environment. In managing the LMS, the role ensures the accuracy of course-related data, the timely upload of materials, and the integration of schedule changes. Through ongoing support to faculty and students, training, and technical troubleshooting, this role employs a strategic approach to supporting and enhancing the student experience across the DDS program.</p>",
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    "CorporateDescriptionStr": "<div>\n <i>The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.</i>\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.\n</div>\n<div>\n <br>\n</div>\n<div>\n Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. <a href=\"https://www.ualberta.ca/en/careers.html\" target=\"_blank\" rel=\"nofollow\">Learn more</a>.\n</div>\n<div>\n <br>\n</div>\n<div>\n At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.\n</div>\n<div>\n <br>\n</div>\n<div>\n <b>We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.</b>\n</div>\n<div>\n <br>\n</div>\n<div>\n All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.\n</div>\n<div>\n <br>\n</div>\n<div>\n The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.\n</div>\n<div>\n <br>\n</div>\n<div>\n <span>L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.</span>\n</div>",
    "ExternalPostedStartDate": "2026-06-18T21:14:37+00:00",
    "ExternalQualificationsStr": "<ul><li>Undergraduate degree preferred; equivalent combinations of education and experience will be considered; minimum completion of post-secondary education</li><li>Minimum 2 years directly related student advising experience at a post-secondary institution; University of Alberta student services experience is an asset</li><li>Ability to exercise independent judgment and handle difficult/complex situations with diplomacy and sensitivity</li><li>Demonstrated ability to maintain confidentiality when working with highly sensitive information</li><li>Excellent computer knowledge including Canvas and Google Suite is required; experience with Cally, PeopleSoft and Alfresco an asset</li><li>Demonstrated ability to adapt to changing technology</li><li>Exceptional attention to detail and precision</li></ul><p>&nbsp;</p><p><strong>Application Instructions</strong></p><p>Click \"Apply Now\" to submit your resume and cover letter.</p><p>&nbsp;</p><p dir=\"ltr\" style=\"line-height: 1.2; margin-bottom: 10pt; margin-top: 0pt;\"><i>This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).</i></p><p dir=\"ltr\" style=\"line-height: 1.2; margin-bottom: 0pt; margin-top: 0pt;\"><i>This position offers a&nbsp;</i><a href=\"https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html\" style=\"text-decoration: none;\"><i>comprehensive benefits package</i></a><i>.</i></p>",
    "InternalQualificationsStr": "<ul><li>Undergraduate degree preferred; equivalent combinations of education and experience will be considered; minimum completion of post-secondary education</li><li>Minimum 2 years directly related student advising experience at a post-secondary institution; University of Alberta student services experience is an asset</li><li>Ability to exercise independent judgment and handle difficult/complex situations with diplomacy and sensitivity</li><li>Demonstrated ability to maintain confidentiality when working with highly sensitive information</li><li>Excellent computer knowledge including Canvas and Google Suite is required; experience with Cally, PeopleSoft and Alfresco an asset</li><li>Demonstrated ability to adapt to changing technology</li><li>Exceptional attention to detail and precision</li></ul><p>&nbsp;</p><p><strong>Application Instructions</strong></p><p>Click \"Apply Now\" to submit your resume and cover letter.</p><p>&nbsp;</p><p dir=\"ltr\" style=\"line-height: 1.2; margin-bottom: 10pt; margin-top: 0pt;\"><i>This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).</i></p><p dir=\"ltr\" style=\"line-height: 1.2; margin-bottom: 0pt; margin-top: 0pt;\"><i>This position offers a&nbsp;</i><a href=\"https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html\" style=\"text-decoration: none;\"><i>comprehensive benefits package</i></a><i>.</i></p>",
    "OrganizationDescriptionStr": "The <a href=\"https://www.ualberta.ca/en/medicine/index.html\" target=\"_blank\">Faculty of Medicine &amp; Dentistry</a>&nbsp;is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.",
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    "ExternalResponsibilitiesStr": "<ul><li>Provide high-level administration to Course Directors for DDS Years 1 &amp; 3, including complex course planning, resource allocation, and issue resolution.</li><li>Design and implement detailed, multi-layered course schedules incorporating small group learning, personalized student schedules, and clinical rotations.</li><li>Act as the primary liaison for course logistics, troubleshooting issues related to rooms, equipment, and technology, and resolving them independently or in consultation with Course Coordinators.</li><li>Oversee the end-to-end process of room bookings via School and University systems, ensuring optimal utilization of facilities for classes, labs, seminars and exams.</li><li>Support online learning, implementing technical solutions to enhance the delivery of online classes and examinations.</li><li>Address and resolve student concerns, advocating for their needs, and escalating issues as necessary to appropriate leadership.</li><li>Serve as the primary contact for student absence requests, ensuring compliance with school guidelines.</li><li>Collect and verify supporting documentation, providing comprehensive summaries and recommendations to the Associate Chair for final approval or denial.</li><li>Communicate outcomes and follow up with students to ensure appropriate measures are in place to account for absences, tracking absences to prevent policy breaches and scheduling make-up labs/clinics when necessary.</li><li>Develop and maintain exam schedules, integrating various formats (e.g., written, computer-based, OSCE, practical) to ensure smooth execution across the DDS program.</li><li>Prepare examination and lab assessment materials using specialized software (e.g., exam.med, assess.med) ensuring accuracy and compliance with exam outlines and guides.</li><li>Oversee administration of the CMS and LMS, managing user access and ensuring secure, role-appropriate system usage for students, faculty, and guest lecturers.</li><li>Enter, maintain, and audit all course-related data in CMS and LMS, ensuring learning materials for labs, clinics, seminars, and student schedules are accurate and available as scheduled.</li><li>Develop and implement content management workflows, ensuring timely and accurate uploads of course materials, including multimedia content, outlines, and schedules.</li><li>Oversees the communication and application process for internal and external DDS awards, ensuring timely dissemination of information to students. Tracks award decision dates, and schedules committee meetings.</li></ul>",
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