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ADR Administrative Assistant

Ad6c0c71 Af93 4680 A722 45eee38d214e 19000101 000001 · St. Louis, MO, US, St. Louis, MO · Remote · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
CompanyAd6c0c71 Af93 4680 A722 45eee38d214e 19000101 000001
TitleADR Administrative Assistant
Normalized title-
Department / team-
LocationSt. Louis, MO, United States
Work modelRemote / Remote
Employment typeFull Time
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2022-03-03 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in St. Louis.Open
Work model jobsActive Remote postings.Open
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Linked records

CompanyAd6c0c71 Af93 4680 A722 45eee38d214e 19000101 000001
Source2ebf8754-9168-48f5-9e76-c543dd163b6d
ATS providerADP Workforce Now Recruiting

Description

SUMMARY: The ADR administrative assistant provides administrative support for ADR services. This position provides all necessary organizational and legal support for Alaris ADR. Responsible for other tasks on an as needed basis. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Handles all scheduling of mediations, arbitrations, special master hearings and ADR-related room rentals. Proficient with Zoom (training is available) to assist clients and neutrals with remote proceedings. Greets and directs parties and neutrals as they arrive for an ADR proceeding. Provides menus and obtains lunch orders for every party who chooses to order lunch. Maintains communication with local restaurants/catering options and ensures lunch is ordered, delivered and distributed on time. Maintains receipts for all orders and files each receipt in a timely fashion. Maintains a master Excel spreadsheet with up-to-date detailed case information. Sends email reminders to all clients with accurate details for their upcoming ADR matter. Ability to comprehend and draft legal orders. Ability to create and file e-filings with the courts including documents and exhibits in State and Federal Court. Uploads documents from court sites as needed. Fundamental understanding of the courts, parties to a lawsuit, civil procedure, legal terminology and ADR Rules for mediations and arbitrations. Assists with every Special Master case including knowledge of the parties, billing procedures and maintaining information for new and current Special Masters. Acts as the point person for all Special Master inquiries/scheduling. Assists with every Arbitration including knowledge of the parties, billing procedures and acts as the point person for all Arbitration inquiries/scheduling. Maintains a list of every state’s requirements for mediators. Updates list as necessary and remains proficient in the individual requirements and specificities. Creates and maintains a list of mediation trainings available for Missouri, Illinois, Arkansas and various District Courts. Assists Director with planning and implementing CLEs and educational opportunities. This includes obtaining/confirming speakers, creating webinar links, uploading information to the website and obtaining CLE credit. Prepares a requisition for each case including all pertinent information. Ensures all information is accurate for billing including splits among parties and additional expenses incurred during the mediation. Confirms schedules with neutrals and maintains the online calendars. Communicates with others on the ADR team to ensure quality client services. Ensures cleanliness of the conference rooms and offices. Maintains and coordinates master calendar of scheduled matters; checks for conflicts with client concierge. Maintains and updates databases as needed. Manages correspondence and preparation of documents and other materials necessary for mediations and arbitrations. Ability to remain after hours as needed if an ADR proceeding extends beyond normal business hours. Ability to assist with the front desk and receptionist, answering and directing phone calls. Training for neutrals on software as needed. Attends after hours events as needed. Performs other duties as requested. C OMPETENCIES, SKILLS AND ABILITIES Must be an independent thinker. Works well with others. Ability to work well under pressure and remain calm and professional. Ability to multi-task, plan and prioritization skills. Clearly possesses customer relations, maintains professional demeanor. Must be a positive team player and be able to communicate with team members. Strong analytical, problem-solving, and negotiation skills. Strong attention to details, efficient and highly organized. Possesses excellent verbal communication skills and able to neatly write / type instructions. General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows, and Outlook) Flexible schedule and available to work occasional overtime as required. Accepts direction well. EDUCATION / EXPERIENCE Education: College degree preferred, or an equivalent of education plus experience in an office environment. Five plus years related experience with proven office administration and customer service skills required. Experience multiple deadlines required. Ability to work across teams and with a variety of projects and constituencies. SUPERVISORY RESPONSIBILITIES: None LANGUAGE SKILLS Ability to effectively present information and respond to questions from internal and external customers whose first language is English. CERTIFICATES, LICENSES, REGISTRATIONS None PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. TRAVEL REQUIREMENTS This position does not require travel OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice. AAP/EEO STATEMENT Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status. EOE Employer/Vet/Disabled. If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications

Full job record

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Provideradp_workforcenow
Provider Job Key435666
TitleADR Administrative Assistant
Normalized Title—
Statusactive
Activeyes
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Remote Policyremote
CountryUnited States
RegionMO
CitySt. Louis
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First Seen At2026-05-31 18:26:34Z
Last Seen At2026-06-06 12:07:57Z
Last Checked At2026-06-06 12:07:57Z
Last Changed At2026-06-06 12:07:57Z
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Source Posted At2022-03-03 22:33:00Z
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    "requisitionDescription": "\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.7.18/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.7.18/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n\n    <div class=\"fr-view\">\n      <div><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><strong>SUMMARY: &nbsp;</strong></p><p>The ADR administrative assistant provides administrative support for ADR services. &nbsp; This position provides all necessary organizational and legal support for Alaris ADR. Responsible for other tasks on an as needed basis.<br>&nbsp;</p><p><strong>Essential Functions:&nbsp;</strong></p><p><strong>&nbsp;</strong>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul type=\"disc\"><li>Handles all scheduling of mediations, arbitrations, special master hearings and ADR-related room rentals.</li><li>Proficient with Zoom (training is available) to assist clients and neutrals with remote proceedings.</li><li>Greets and directs parties and neutrals as they arrive for an ADR proceeding.</li><li>Provides menus and obtains lunch orders for every party who chooses to order lunch. Maintains communication with local restaurants/catering options and ensures lunch is ordered, delivered and distributed on time.</li><li>Maintains receipts for all orders and files each receipt in a timely fashion.</li><li>Maintains a master Excel spreadsheet with up-to-date detailed case information.</li><li>Sends email reminders to all clients with accurate details for their upcoming ADR matter.</li><li>Ability to comprehend and draft legal orders.&nbsp;</li><li>Ability to create and file e-filings with the courts including documents and exhibits in State and Federal Court.&nbsp;</li><li>Uploads documents from court sites as needed.</li><li>Fundamental understanding of the courts, parties to a lawsuit, civil procedure, legal terminology and ADR Rules for mediations and arbitrations.</li><li>Assists with every Special Master case including knowledge of the parties, billing procedures and maintaining information for new and current Special Masters. &nbsp;Acts as the point person for all Special Master inquiries/scheduling.</li><li>Assists with every Arbitration including knowledge of the parties, billing procedures and acts as the point person for all Arbitration inquiries/scheduling.</li><li>Maintains a list of every state&rsquo;s requirements for mediators. Updates list as necessary and remains proficient in the individual requirements and specificities.</li><li>Creates and maintains a list of mediation trainings available for Missouri, Illinois, Arkansas and various District Courts.</li><li>Assists Director with planning and implementing CLEs and educational opportunities. This includes obtaining/confirming speakers, creating webinar links, uploading information to the website and obtaining CLE credit.</li><li>Prepares a requisition for each case including all pertinent information.&nbsp;</li><li>Ensures all information is accurate for billing including splits among parties and additional expenses incurred during the mediation. &nbsp;</li><li>Confirms schedules with neutrals and maintains the online calendars.&nbsp;</li><li>Communicates with others on the ADR team to ensure quality client services.</li><li>Ensures cleanliness of the conference rooms and offices.&nbsp;</li><li>Maintains and coordinates master calendar of scheduled matters; checks for conflicts with client concierge.&nbsp;</li><li>Maintains and updates databases as needed.</li><li>Manages correspondence and preparation of documents and other materials necessary for mediations and arbitrations.</li><li>Ability to remain after hours as needed if an ADR proceeding extends beyond normal business hours.</li><li>Ability to assist with the front desk and receptionist, answering and directing phone calls.</li><li>Training for neutrals on software as needed.</li><li>Attends after hours events as needed.</li><li>Performs other duties as requested.</li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>C</span></strong><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>OMPETENCIES, SKILLS AND ABILITIES</span></strong></p><ul style=\"list-style-type: disc;margin-left:undefined;\"><li><span style='font-family:\"Calibri\",sans-serif;font-size:11.0pt;'>Must be an independent thinker.</span></li><li><span style='font-family:\"Calibri\",sans-serif;font-size:11.0pt;'>Works well with others.</span></li><li><span style='font-family:\"Calibri\",sans-serif;font-size:11.0pt;'>Ability to work well under pressure and remain calm and professional.</span></li><li><span style='font-family:\"Calibri\",sans-serif;font-size:11.0pt;'>Ability to multi-task, plan and prioritization skills.</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>Clearly possesses customer relations, maintains professional demeanor.</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>Must be a positive team player and be able to communicate with team members.</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>Strong analytical, problem-solving, and negotiation skills.</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>Strong attention to details, efficient and highly organized.</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>Possesses excellent verbal communication skills and able to neatly write / type instructions.</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows, and Outlook)</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>Flexible schedule and available to work occasional overtime as required.</span></li><li><span style='line-height:115%;font-family:\"Calibri\",sans-serif;'>Accepts direction well.</span></li></ul><h2 style='margin-top:.45pt;margin-right:0in;margin-bottom:0in;margin-left:0in;line-height:16.05pt;font-size:19px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>EDUCATION / EXPERIENCE</span></h2><ul style=\"list-style-type: disc;margin-left:-0.25in;\"><li><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Education: College degree preferred, or an equivalent of education plus experience in an office environment.</span></li><li><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Five plus years related experience with proven office administration and customer service skills required.&nbsp;</span></li><li><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Experience multiple deadlines required.&nbsp;</span></li><li><span style='font-family:\"Calibri\",sans-serif;font-size:15px;'>Ability to work across teams and with a variety of projects and constituencies.&nbsp;</span></li></ul><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><br><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>SUPERVISORY RESPONSIBILITIES: &nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>None&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>LANGUAGE SKILLS</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>Ability to effectively present information and respond to questions from internal and external customers whose first language is English.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>CERTIFICATES, LICENSES, REGISTRATIONS</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>None</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>PHYSICAL DEMANDS</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><strong><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>WORK ENVIRONMENT</span></strong></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;text-align:justify;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><strong><span style='font-family:\"Calibri\",sans-serif;'>TRAVEL REQUIREMENTS</span></strong></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style='font-family:\"Calibri\",sans-serif;color:black;'>This position does not require travel</span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style='font-family:\"Calibri\",sans-serif;color:black;'>&nbsp;</span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><strong><span style='font-family:\"Calibri\",sans-serif;'>OTHER DUTIES</span></strong></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style='font-family:\"Calibri\",sans-serif;color:black;'>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to the job at any time with or without notice.</span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><strong><span style='font-family:\"Calibri\",sans-serif;'>&nbsp;</span></strong></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><strong><span style='font-family:\"Calibri\",sans-serif;'>AAP/EEO STATEMENT</span></strong></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style='font-family:\"Calibri\",sans-serif;color:black;'>Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.</span></p><p style='margin:0in;font-size:15px;font-family:\"Arial Narrow\",sans-serif;'><span style='font-family:\"Calibri\",sans-serif;color:black;'>&nbsp;</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;color:black;'>EOE Employer/Vet/Disabled.</span></p><p style='margin:0in;font-size:16px;font-family:\"Times New Roman\",serif;'><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;</span></p><p><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>If you require reasonable accommodation in the application process, please contact Human Resources at&nbsp;</span><span style='font-size:16px;font-family:\"Times New Roman\",serif;'><a href=\"mailto:[email protected]\"><u><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>[email protected]</span></u></a></span><span style='font-size:15px;font-family:\"Calibri\",sans-serif;'>&nbsp;for assistance. &nbsp; All other applications&nbsp;</span></p></div>\n    </div>\n  \n",
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