Timecard and Payroll Assistant

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    "ExternalDescriptionStr": "<table>\n <tbody>\n  <tr>\n   <td>SUMMARY</td>\n  </tr>\n </tbody>\n</table>\n<p>The <strong>Timecard and Payroll Assistant</strong> is responsible for ensuring accurate and timely employee time tracking, records maintenance, and supporting payroll processing activities. This role plays a critical part in maintaining compliance, resolving discrepancies, and assisting with payroll administration to ensure employees are paid correctly and on schedule.</p>\n<table>\n <tbody>\n  <tr>\n   <td>KEY DUTIES &amp; RESPONSIBILITIES</td>\n  </tr>\n </tbody>\n</table>\n<p><strong>Timecard Coordination</strong></p>\n<p>Review, validate, and process employee timecards for accuracy, completeness, and policy compliance.</p>\n<p>Monitor and follow up on missing, incomplete, or incorrect time entries.</p>\n<p>Ensure proper coding of hours (regular, overtime, vacation, sick, statutory holidays, etc.)</p>\n<p>Maintain and update timekeeping systems and records as needed.</p>\n<p>Support Regional Operation Managers, Supervisors and Team Members with time entry questions and system navigation.</p>\n<p>Audit time records to identify and correct discrepancies prior to payroll processing.</p>\n<p>Generate time-related reports for payroll and management.</p>\n<p>Act as a subject matter expert for the timekeeping system to support staff.</p>\n<p>Support payroll processing by preparing timecard data for submission.</p>\n<p>Verify payroll inputs such as hours worked, pay rates, and deductions.</p>\n<p>Assist in processing basic payroll transactions (e.g., new hires, terminations, status changes).</p>\n<p>Help reconcile payroll reports and identify inconsistencies.</p>\n<p>Respond to Team Member inquiries related to pay, deductions, time entries, and eHub platform.</p>\n<p>Assist with the maintenance of accurate payroll records and documentation.</p>\n<p>Support processing of expense reports and ad-hoc/work order payments.</p>\n<p>Support compliance with employment standards, collective agreements, and company policies.</p>\n<p><strong>Payroll Assistance</strong></p>\n<p>Support payroll processing by preparing timecard data for submission.</p>\n<p>Verify payroll inputs such as hours worked, pay rates, and deductions.</p>\n<p>Assist in processing basic payroll transactions (e.g., new hires, terminations, status changes).</p>\n<p>Help reconcile payroll reports and identify inconsistencies.</p>\n<p>Respond to Team Member inquiries related to pay, deductions, time entries, and eHub platform.</p>\n<p>Assist with the maintenance of accurate payroll records and documentation.</p>\n<p>Support processing of expense reports and ad-hoc/work order payments.</p>\n<p>Support compliance with employment standards, collective agreements, and company policies.</p>\n<p><strong>Administrative &amp; Compliance Support</strong></p>\n<p>Ensure confidentiality of Team Member payroll and personal information.</p>\n<p>Assist with audits by preparing required documentation and reports.</p>\n<p>Maintain organized records for timekeeping and payroll activities.</p>\n<p>Support continuous improvement in payroll and time tracking processes.</p>\n<p>Collaborate with P&amp;C, Finance, and Operations teams to resolve issues.</p>\n<p><strong>Other</strong></p>\n<p>Other related payroll/administrative duties as required and as assigned.</p>\n<div style=\"border:1pt solid; padding:1pt 4pt\">\n <p>KNOWLEDGE &amp; SKILLS</p>\n</div>\n<p>1–3 years of experience in timekeeping, payroll, or administrative roles.&nbsp;</p>\n<p>Basic understanding of payroll principles and employment standards.&nbsp;</p>\n<p>Basic understanding of time and attendance systems and/or payroll systems considered an asset.</p>\n<p>Strong attention to detail and data accuracy.&nbsp;</p>\n<p>Ability to handle confidential information with discretion.&nbsp;</p>\n<p>Problem-solving skills and ability to resolve discrepancies efficiently.&nbsp;</p>\n<p>Strong organizational and time management abilities.</p>\n<p>Effective communication and customer service skills.</p>\n<p>Proficiency in MS Office.</p>\n<p>Problem solving skills.</p>\n<p>Strong customer focus.</p>\n<p><strong>Licenses and/or Professional Accreditation</strong></p>\n<p>Diploma or certificate (or in progress) in HR, Payroll, Accounting, or related field considered an asset.&nbsp;</p>\n<p>This is a regular, full-time position with a salary range of $42,270 - $49,729 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.&nbsp;</p>\n<p>&nbsp;</p>",
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