Superintendent’s Office Coordinator

NOLA Public Schools Vision The vision of the NOLA Public Schools is that every student receives a high-quality education that fosters their individual capabilities, while ensuring that they thrive, achieve physical and mental wellness, and are prepared for civic, social, and economic success. Position Summary The Superintendent’s Office Coordinator provides high-level administrative and operational support to the Superintendent and the Superintendent’s Office. This role is responsible for managing day-to-day office functions, coordinating communications, and ensuring the efficient execution of priorities, meetings, and initiatives. The coordinator serves as a key point of contact and plays a critical role in maintaining organization, responsiveness, and professionalism across the office. Salary Offers Our salary offers reflect a commitment to equity and transparency. Each offer is determined by education, years of experience, and alignment with compensation across similar roles within the district. Work Environment Listed below are key points regarding environmental demands and the work environment of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. - Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) part of the workday; - Required to exert physical effort in handling objects more than 30 pounds rarely; - Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals) rarely; - Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely; - Normal setting for this job is an office/school setting. Performance Evaluation The employee will be evaluated based on the above position using either two methods: via COMPASS or a NOLA-PS evaluating instrument. If the employee holds an Educational Leadership certification, he/she will be evaluated via COMPASS to ensure renewal of certification. EEOC Statement NOLA Public Schools is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, and non-job related physical or mental disability, or protected veteran status. Essential Duties and Responsibilities Executive & Office Coordination · Manage the Superintendent’s calendar, including scheduling, prioritizing, and coordinating meetings, events, and travel. · Prepare materials for meetings, briefings, and presentations, ensuring the Superintendent is well-informed and prepared. · Coordinate logistics for internal and external meetings, including room setup, technology, and materials. · Monitor and track key deadlines, action items, and follow-ups to ensure timely completion. Communication & Stakeholder Support · Serve as a primary point of contact for the Superintendent’s Office, responding to inquiries and directing requests appropriately. · Draft, review, and coordinate correspondence, including emails, memos, and announcements. · Support communication flow between the Superintendent’s Office, executive leadership, staff, and external stakeholders. · Maintain confidentiality and exercise discretion in handling sensitive information. Operations & Process Management · Maintain organized systems for files, records, and documentation. · Support coordination of Superintendent-led initiatives, projects, and events. · Assist in the preparation and submission of reports, including materials for board meetings when applicable. · Identify opportunities to improve office processes and implement solutions to enhance efficiency. Board & Leadership Support (as applicable) · Assist with logistics and preparation for board meetings, including compiling materials and coordinating schedules. · Support follow-up actions related to board directives and leadership decisions. · Performs other duties as assigned. Educational Background · Bachelor’s degree in business, communications, education, or related field preferred. · 3-5 years of executive level work experience. Other Knowledge, Skills, and Abilities · Strong organizational and time management skills with the ability to manage multiple priorities. · Excellent written and verbal communication skills. · High level of professionalism, discretion, and confidentiality. · Ability to anticipate needs and problem-solve proactively. · Strong attention to detail and accuracy. · Proficiency in Microsoft Office Suite and other relevant systems. Supervisor Responsibility This position does not have direct reports.

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      "text": "Essential Duties and Responsibilities",
      "content": "<div>\n<p><strong><span style=\"text-decoration: underline;\">Executive &amp; Office Coordination</span></strong></p>\n<p>· Manage the Superintendent’s calendar, including scheduling, prioritizing, and coordinating meetings, events, and travel.</p>\n<p>· Prepare materials for meetings, briefings, and presentations, ensuring the Superintendent is well-informed and prepared.</p>\n<p>· Coordinate logistics for internal and external meetings, including room setup, technology, and materials.</p>\n<p>· Monitor and track key deadlines, action items, and follow-ups to ensure timely completion.</p>\n<p><span style=\"text-decoration: underline;\"><strong>Communication &amp; Stakeholder Support</strong></span></p>\n<p>· Serve as a primary point of contact for the Superintendent’s Office, responding to inquiries and directing requests appropriately.</p>\n<p>· Draft, review, and coordinate correspondence, including emails, memos, and announcements.</p>\n<p>· Support communication flow between the Superintendent’s Office, executive leadership, staff, and external stakeholders.</p>\n<p>· Maintain confidentiality and exercise discretion in handling sensitive information.</p>\n<p><span style=\"text-decoration: underline;\"><strong>Operations &amp; Process Management</strong></span></p>\n<p>· Maintain organized systems for files, records, and documentation.</p>\n<p>· Support coordination of Superintendent-led initiatives, projects, and events.</p>\n<p>· Assist in the preparation and submission of reports, including materials for board meetings when applicable.</p>\n<p>· Identify opportunities to improve office processes and implement solutions to enhance efficiency.</p>\n<p><span style=\"text-decoration: underline;\"><strong>Board &amp; Leadership Support (as applicable)</strong></span></p>\n<p>· Assist with logistics and preparation for board meetings, including compiling materials and coordinating schedules.</p>\n<p>· Support follow-up actions related to board directives and leadership decisions.</p>\n<p>· Performs other duties as assigned.</p>\n</div>"
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      "text": "Educational Background",
      "content": "<div>\n<p>· Bachelor’s degree in business, communications, education, or related field preferred.</p>\n<p>· 3-5 years of executive level work experience.</p>\n<p>&nbsp;</p>\n<p><span style=\"text-decoration: underline;\"><strong>Other Knowledge, Skills, and Abilities</strong></span></p>\n<p>· Strong organizational and time management skills with the ability to manage multiple priorities.</p>\n<p>· Excellent written and verbal communication skills.</p>\n<p>· High level of professionalism, discretion, and confidentiality.</p>\n<p>· Ability to anticipate needs and problem-solve proactively.</p>\n<p>· Strong attention to detail and accuracy.</p>\n<p>· Proficiency in Microsoft Office Suite and other relevant systems.</p>\n<p>&nbsp;</p>\n<p><span style=\"text-decoration: underline;\"><strong>Supervisor Responsibility</strong></span></p>\n<p>This position does not have direct reports.</p>\n</div>"
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