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    "requisitionDescription": "<div><div><p data-pasted=\"true\">KENTUCKY WESLEYAN COLLEGE</p><p>Position Description</p><p>Assistant to the Registrar</p><p>Classification: Exempt staff</p><p>Status: Full-time</p><p>Reports to: Registrar</p><p>Assistant to the Registrar &mdash; Position Summary</p><p>The Assistant to the Registrar is responsible for coordinating the administrative functions of the Registrar&rsquo;s front office and for maintaining, certifying, and protecting college records related to courses, degrees, and students.</p><p>The Assistant to the Registrar maintains course schedules; processes grades submitted by faculty; interprets and communicates academic policies; and provides customer service to students, faculty, staff, and visitors by email and at the front desk.</p><p>Job Functions</p><p>1. Manage the assignment of academic advisors to students.</p><p>2. Assist faculty with understanding technological tools that support advising (e.g., degree audit systems).</p><p>3. Complete data entry for registration, class scheduling, student records, incomplete grades, and grade changes. Process independent study, directed study, internship requests, and other forms as submitted.</p><p>4. Help maintain electronic student records, observing appropriate discretion and accuracy in accordance with institutional policies and external regulations.</p><p>5. Process official and unofficial transcript requests in a timely manner.</p><p>6. Maintain a working knowledge of the Family Educational Rights and Privacy Act regulations.</p><p>7. Manage the scheduling of classrooms and facilities for the college&rsquo;s academic spaces.</p><p>8. Exercise sound judgment, diplomacy, and confidentiality when interacting with students, parents, faculty, staff, and external constituents.</p><p>9. In conjunction with the Registrar, ensure that systems and processes meet service expectations and strategic goals for the office.</p><p>10. Assist the Registrar and perform other duties as assigned by the supervisor.</p><p>11. Attend summer registrations and graduation-related events.</p><p>Position Qualifications</p><p>1. At least three years of experience in data and/or records management and a bachelor&rsquo;s degree (or an equivalent combination of education and experience).</p><p>2. Strong oral and written communication skills, with demonstrated interpersonal effectiveness.</p><p>3. Computer proficiency, especially with Microsoft Office.</p><p>4. Flexibility and the ability to manage multiple tasks simultaneously.</p><p>5. Excellent organizational skills with strong attention to detail and the ability to prioritize effectively.</p><p>6. Self-motivated and able to work independently with minimal supervision.</p><p>7. Excellent customer service skills for both internal and external constituents.</p><p>8. Ability to work under pressure while remaining composed and meeting deadlines.</p><p>9. Bachelor&rsquo;s degree and prior experience in a Registrar&rsquo;s Office, along with familiarity with Family Educational Rights and Privacy Act regulations, preferred.</p><p>Note: This position description indicates the general nature and level of work performed by an employee in this position. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications. The College reserves the right to modify this description at any time. This position description does not constitute a contract of employment.</p></div></div>\n",
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