Purchase Order Processor

Meade is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward. At Meade, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture. If you're looking to be part of a company that values expertise, teamwork, and cutting-edge design, we'd love to hear from you! Job Description: Meade is seeking a talented Purchase Order Processor to support the Project Management Office (PMO) by managing the end-to-end lifecycle of purchase orders for project-related goods and services. This role ensures accurate, timely, and compliant processing of purchase requisitions, vendor coordination, and financial documentation, helping project teams stay on budget and on schedule. The ideal candidate is detail-oriented, organized, and comfortable working across procurement, finance, and project management functions. Job Duties: Vendor & Project PO Management Create, review, and process purchase orders (POs) in accordance with company policies and project budgets. Verify purchase requisitions for accuracy, completeness, and appropriate approvals before PO issuance. Coordinate with project managers to confirm scope, quantities, pricing, and delivery timelines for goods/services. Communicate with vendors and suppliers to confirm order details, resolve discrepancies, and track delivery status. Match POs with invoices and receiving documentation (three-way match) to support timely and accurate payment processing. Monitor open POs and follow up on outstanding deliveries, backorders, or vendor delays. Customer PO & Contract Intake Process incoming customer purchase orders and Notice to Proceed (NTP) documentation, verifying terms, scope, and authorization prior to project kickoff. Flag discrepancies between customer PO terms and project scope/pricing to the PMO team before work begins. Records, Reporting & Compliance Maintain accurate and up-to-date PO records, logs, and tracking systems. Reconcile PO data against project budgets and flag variances to the PMO team. Support month-end and project close-out activities related to procurement and PO status. Assist in maintaining vendor records, pricing agreements, and procurement documentation. Ensure compliance with internal procurement policies, approval hierarchies, and audit requirements. Generate regular reports on PO status, spend tracking, and outstanding commitments for PMO team. Identify and recommend process improvements to streamline PO workflows. Minimum Qualifications: 1+ years of experience in purchase order processing, procurement, accounts payable, or a related administrative/finance function. Bachelor’s degree in Business Administration, Finance, Supply Chain, or a related field preferred. Proficiency with ERP or procurement systems (e.g., SAP, Oracle, NetSuite, Coupa). Strong attention to detail and accuracy in data entry and documentation. Solid organizational and time-management skills, with the ability to manage multiple POs and deadlines simultaneously. Clear written and verbal communication skills for coordinating with vendors, project managers, and finance staff. Basic understanding of procurement processes, budgeting, and project management concepts. Proficiency with Microsoft Office Suite (Excel, Word, Outlook). Preferred Qualifications: Experience working within a Project Management Office or project-based organization. Familiarity with project management tools (e.g., Microsoft Project, Smartsheet, Jira, Asana, ClickUp). Knowledge of three-way matching, accounts payable workflows, and vendor management. Experience supporting audits or compliance reviews related to procurement. Key Competencies: Accuracy and attention to detail. Organization and time management. Cross-functional communication. Problem-solving and vendor issue resolution. Process orientation and continuous improvement mindset. Compensation & Benefits: This is an in-office position located in Tempe, AZ. This position may be available to candidates residing in the following states: AL, AZ, AR, FL, GA, IN, MI, MO, NV, OH, OK, SC, TX, UT, VA, WA, WV; however, preference will be given to AZ applicants. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. Actual compensation will be determined based on factors such as skills, experience, qualifications, internal equity, geographic location, and business needs. The estimate pay ranges for this role are as follows: Virginia: $53,600-$68,300 Washington: $56,200-$71,600 Eligible employees may participate in Meade-sponsored benefit programs, including medical, dental, vision, life insurance, disability coverage, 401(k), paid time off, paid holidays, and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies. Equal Opportunity Employer: Information submitted during the application process will be handled in accordance with applicable privacy laws. Meade provides equal employment opportunity in all aspects of employment. We do not discriminate against employees or applicants based on race, color, religion, creed, national origin, ancestry, citizenship status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy (including childbirth, breastfeeding, lactation, and related medical conditions), age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. In compliance with federal law, Meade provides applicants and employees with access to the EEOC Know Your Rights: Workplace Discrimination is Illegal poster. CA Residents: SB294 Know Your Right Notice . All employment is based on qualifications, merit, and business need. If you require a reasonable accommodation due to a disability during the application process, please contact our team at [email protected] . Employment with Meade is at-will, meaning either the employee or Meade may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law. The responsibilities listed in this job description are intended to describe the general nature of the role and are not an exhaustive list. Duties and responsibilities may change at any time with or without notice. Applicants must be legally authorized to work in the United States. Employment eligibility will be verified as required by law. Employment may be contingent upon the successful completion of background checks, drug testing, and other pre-employment requirements, permitted by applicable law. Drug-Free Workplace: Meade maintains a Drug-Free Workplace. Post-offer applicants and employees may be subject to drug and alcohol testing in accordance with applicable law, company policy, client requirements, and job-related safety considerations. Privacy Policy - Meade

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