Administrative Operations Specialist II

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    "ShortDescriptionStr": "The Administrative Operations Specialist II will provide administrative, financial, and operational support to faculty, research centers, institutes, and campus administrators. The position functions within IRSO’s collaborative and highly dynamic work environment, which emphasizes process improvement, operational excellence, and effective service delivery to diverse research partners.",
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    "ExternalDescriptionStr": "<p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong>Special Instructions to Applicants:</strong> All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong><u>About Rice:</u></strong></span></span><br><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by </span><i><span lang=\"EN\" style=\"font-size: 10.5pt;\">U.S. News &amp; World Report</span></i><span lang=\"EN\" style=\"font-size: 10.5pt;\">. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. These values guide our decisions and behaviors and shape Rice’s culture. They are reflected in the way we treat each other and in the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community, and Excellence.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong><u>Position Summary:</u></strong></span></span><br><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">The Interdisciplinary Research Support Office (IRSO) provides comprehensive post-award and administrative services for multi-departmental and multi-institutional research initiatives, as well as for centers and institutes across Rice University. As a central unit supporting a broad portfolio of interdisciplinary activities, IRSO offers staff exposure to a wide range of research programs, operational needs, and stakeholder groups across the university’s research enterprise.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">The Administrative Operations Specialist II will provide administrative, financial, and operational support to faculty, research centers, institutes, and campus administrators. The position functions within IRSO’s collaborative and highly dynamic work environment, which emphasizes process improvement, operational excellence, and effective service delivery to diverse research partners.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">IRSO operates under a flexible, team-based organizational model that promotes cross-training, shared problem-solving, and the adoption of innovative practices, tools, and technologies. Staff routinely work across projects and functional areas, fostering a cohesive environment that supports professional development, encourages initiative, and enables individuals to expand their capabilities in alignment with evolving research needs.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong><u>Ideal Candidate Statement:</u></strong></span></span><br><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">The ideal candidate is a highly organized, adaptable professional who excels in fast-paced environments and demonstrates strong attention to detail, initiative, and reliability. The role requires someone capable of managing financial and administrative responsibilities with accuracy while navigating shifting priorities and operational demands.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">The position values individuals who exhibit curiosity, adaptability, and an interest in leveraging emerging technologies and AI-enabled tools to enhance workflows and improve operational efficiency. Candidates should be motivated to expand their skills and assume increasing levels of responsibility within a dynamic research administration setting.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">This role is well suited for someone seeking to build strong experience in financial operations, organizational support, and research administration while contributing to a collaborative, team-oriented environment that supports professional growth and continuous learning.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong>Workplace Requirements:</strong></span></span><br><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">This position is offered as a hybrid role designed to support both flexibility and effective in-person collaboration.&nbsp;Per&nbsp;</span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://policy.rice.edu/440\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Rice policy 440</span></span></a><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">, work arrangements may be subject to change.</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong><u>Hiring Range:</u></strong> $56,000 - $69,900</span></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt;\">*Exempt (salaried) positions under&nbsp;</span></i></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://knowledgecafe.rice.edu/fair-labor-standards-act-flsa\"><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt;\">FLSA</span></i></span></a><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt;\"> are not eligible for overtime.</span></i></span></p><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong><u>Minimum Requirements:</u></strong></span></span></p><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Bachelor’s Degree</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">2+ years of administrative experience</span></span></p></li></ul><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong>Skills:</strong></span></span></p><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Exceptional organizational and time management skills — Able to independently manage multiple time-sensitive projects, shifting priorities, and competing deadlines with consistency and accuracy</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Strong sense of responsibility and initiative — Demonstrates ownership of work and proactive follow-through, with close attention to detail and accuracy</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Sound judgment and problem-solving — Exercises effective decision-making and analytical thinking in a fast-paced environment</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Excellent interpersonal and communication skills — Communicates clearly in verbal and written formats and collaborates effectively with diverse stakeholders</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Ability to work independently and collaboratively — Maintains professionalism, diplomacy, and discretion, including when handling confidential or sensitive information</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Demonstrated reliability and conscientiousness — Consistently produces high-quality work and upholds commitments</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Proficiency in virtual collaboration tools — Works effectively in virtual meeting and teamwork environments, including platforms such as Zoom and Microsoft Teams</span></span></p></li></ul><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong><u>Preferences:</u></strong></span></span></p><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Interest or experience in financial operations — Includes budgeting, reconciliation, or related administrative financial activities</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Enthusiasm for learning and adopting new tools — Comfortable experimenting with evolving technologies and workplace practices</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Self-motivated and resourceful — Able to troubleshoot issues and develop solutions proactively</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Collaborative team contributor — Enjoys sharing knowledge and supporting group process improvement efforts</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Experience with enterprise business systems — Familiarity with Oracle-based platforms or similar systems</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Comfort with emerging technologies — Willing to explore tools, including AI-enabled solutions, to enhance efficiency and workflows</span></span></p></li></ul><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\"><strong><u>Essential Functions:</u></strong></span></span></p><ul style=\"list-style-type: disc; padding-left: 48px;\"><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Leads the planning and operations for a department, function, or program that may have significant business, regulatory, and technical challenges requiring subject matter expertise</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Manages unit budgets, human resources, and facilities functions</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Acts as the primary provider of purchasing support to the department and supports initiatives as required</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Prepares and submits expenditure reports for faculty and support staff as required</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Evaluates programs, policies, and procedures</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Identifies issues and develops alternative solutions, which may include changes to programs, policies, and procedures</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Reviews and analyzes trends to advise and develop recommendations to achieve or modify the goals of the department, program, or function</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Develops and implements outreach strategies that may include relationship development, communications, and compliance</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Organizes, manages, and completes special projects</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Provides calendar support as required, including (upon request) the planning and implementation of associated outreach activities that may include communications, events, training, conferences, and fundraising</span></span></p></li><li><p style=\"line-height: 15pt;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><span lang=\"EN\" style=\"font-size: 10.5pt;\">Performs all other duties as assigned</span></span></p></li></ul><p style=\"line-height: 150%; margin: 12pt 0in;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 150%;\"><strong>Rice University HR&nbsp;</strong>| Benefits:</span></i></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://knowledgecafe.rice.edu/benefits\"><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 150%; text-decoration: none;\">&nbsp;</span><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 150%;\">https://knowledgecafe.rice.edu/benefits</span><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 150%; text-decoration: none;\">&nbsp;</span></i></span></a><br><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 150%;\"><strong>Rice Mission and Values</strong>:</span></i></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.rice.edu/mission-values\"><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 150%;\"> Mission and Values | Rice University</span></i></span></a><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 150%;\">&nbsp;</span></i></span></p><p style=\"margin: 12pt 0in; text-align: justify;\"><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 107%;\">Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.</span></i></span></p><p style=\"margin: 12pt 0in; text-align: justify;\"><br><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 107%;\">If you have any additional questions, please email us at&nbsp;</span></i></span><a href=\"mailto:[email protected]\"><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 107%;\">[email protected]</span></i></span></a><span style=\"color: black; font-family: Arial, sans-serif;\"><i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 107%;\"> . Thank you for your interest in employment with Rice University.</span></i><span lang=\"EN\" style=\"font-size: 10.5pt; line-height: 107%;\">&nbsp;&nbsp;&nbsp;&nbsp;</span></span></p>",
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