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Administrative Assistant

18688a6c B976 480c A7a7 A0c92ecf44f2 19000101 000001 · Syracuse, NY, US, Syracuse, NY; Rochester, NY, US, Rochester, NY · Remote · Active · $25–$25 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company18688a6c B976 480c A7a7 A0c92ecf44f2 19000101 000001
TitleAdministrative Assistant
Normalized title-
Department / team-
LocationSyracuse, NY, United States
Work modelRemote / Remote
Employment typePart Time
Salary$25–$25 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-19 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

Related slices

PageWhat it containsOpen
Company jobsActive postings from 18688a6c B976 480c A7a7 A0c92ecf44f2 19000101 000001.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Syracuse.Open
Work model jobsActive Remote postings.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company18688a6c B976 480c A7a7 A0c92ecf44f2 19000101 000001
Source710a6cc6-ff06-4a93-b79d-08268ff03ff6
ATS providerADP Workforce Now Recruiting

Description

Coates Field Service, Inc. is seeking an experienced Administrative Assistant to support the project managers. The successful candidate will be experienced in supporting project managers and able to adapt to tight deadlines in order to meet project deliverables. This is a remote, part-time position. We are seeking a detail-oriented and organized Administrative Assistant to support project operations and daily administrative functions. This role plays a key part in ensuring smooth communication across teams, accurate documentation of project activities, and effective coordination with vendors. Key Responsibilities Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items Compile and prepare weekly reports by gathering updates from project teams and summarizing key information Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing Maintain organized records of project documentation, reports, and communications Assist with scheduling meetings, tracking deadlines, and supporting project timelines Provide general administrative support to the team as needed Qualifications Associate or bachelor’s degree preferred 1–3 years of administrative, project coordination, or similar experience preferred Strong written and verbal communication skills Excellent organizational skills and attention to detail Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools Ability to manage multiple tasks and meet deadlines in a fast-paced environment Skills & Competencies Strong note-taking and documentation abilities Professional communication and interpersonal skills Time management and prioritization Problem-solving mindset Ability to work independently and as part of a team Coates has a 76-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right-of-way services our clients need, when and where they need us. Coates is committed to rewarding the loyalty of the national team of Coates’ Employees. Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE). Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!

Full job record

Job IDac5ba09d0ad6ea3c86a47ff34ed6f623855a6def
Org IDecd64084-1c9a-4569-b42a-c80189a6f000
Source ID710a6cc6-ff06-4a93-b79d-08268ff03ff6
Board ID710a6cc6-ff06-4a93-b79d-08268ff03ff6
Provideradp_workforcenow
Provider Job Key580324
TitleAdministrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextSyracuse, NY, US, Syracuse, NY; Rochester, NY, US, Rochester, NY
Department—
Team—
Employment Typepart_time
Workplace Typeremote
Remote Policyremote
CountryUnited States
RegionNY
CitySyracuse
Salary Raw25 To 25 (USD) Hourly
Salary Min25
Salary Max25
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=18688a6c-b976-480c-a7a7-a0c92ecf44f2&ccId=19000101_000001&lang=en_US&type=JS&jobId=580324&jwId=9206175013715_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=18688a6c-b976-480c-a7a7-a0c92ecf44f2&ccId=19000101_000001&lang=en_US&type=JS&jobId=580324&jwId=9206175013715_1
First Seen At2026-05-31 18:35:30Z
Last Seen At2026-06-06 13:21:04Z
Last Checked At2026-06-06 13:21:04Z
Last Changed At2026-06-06 13:21:04Z
Inactive At—
Source Posted At2026-05-19 15:57:00Z
Source Updated At—
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=18688a6c-b976-480c-a7a7-a0c92ecf44f2|19000101_000001/date=2026-06-06/2026-06-06T13-21-03-603Z-409a196619cad3fffa0f56193d6f7edd0ec18fb9e0b3664a1c47e4c23dde9821.json
Event Fields
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Parsed Structured
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  "salary_period": "hour",
  "workplace_type": "remote",
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Extensions
{}
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    "requisitionDescription": "<div><div><div><p style=\"margin-left:0in;\" data-pasted=\"true\"><br><strong>Coates Field Service, Inc.&nbsp;</strong>is seeking an experienced <strong>Administrative Assistant</strong> to support the project managers. The successful candidate will be experienced in supporting project managers and able to adapt to tight deadlines in order to meet project deliverables. This is a remote, part-time position.</p><p style=\"margin-left:0in;\">We are seeking a detail-oriented and organized Administrative Assistant to support project operations and daily administrative functions. This role plays a key part in ensuring smooth communication across teams, accurate documentation of project activities, and effective coordination with vendors.</p><p style=\"margin-left:0in;\"><strong>Key Responsibilities</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Attend project-related meetings and calls; accurately take, organize, and distribute meeting minutes and action items</li><li style=\"margin-left:0in;\">Compile and prepare weekly reports by gathering updates from project teams and summarizing key information</li><li style=\"margin-left:0in;\">Coordinate and manage communications with vendors, including follow-ups, scheduling, and document sharing</li><li style=\"margin-left:0in;\">Maintain organized records of project documentation, reports, and communications</li><li style=\"margin-left:0in;\">Assist with scheduling meetings, tracking deadlines, and supporting project timelines</li><li style=\"margin-left:0in;\">Provide general administrative support to the team as needed</li></ul><p style=\"margin-left:0in;\"><strong>Qualifications</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Associate or bachelor&rsquo;s degree preferred</li><li style=\"margin-left:0in;\">1&ndash;3 years of administrative, project coordination, or similar experience preferred</li><li style=\"margin-left:0in;\">Strong written and verbal communication skills</li><li style=\"margin-left:0in;\">Excellent organizational skills and attention to detail</li><li style=\"margin-left:0in;\">Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools</li><li style=\"margin-left:0in;\">Ability to manage multiple tasks and meet deadlines in a fast-paced environment</li></ul><p style=\"margin-left:0in;\"><strong>Skills &amp; Competencies</strong></p><ul type=\"disc\"><li style=\"margin-left:0in;\">Strong note-taking and documentation abilities</li><li style=\"margin-left:0in;\">Professional communication and interpersonal skills</li><li style=\"margin-left:0in;\">Time management and prioritization</li><li style=\"margin-left:0in;\">Problem-solving mindset</li><li style=\"margin-left:0in;\">Ability to work independently and as part of a team</li></ul><p style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; line-height: 1.25; margin: 0px 0px 10px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; color: rgb(43, 51, 58); font-family: OpenSans, Helvetica, Arial, sans-serif; font-size: 14px; background-color: rgb(255, 255, 255);\"><span style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif;\">Coates has a 76-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right-of-way services our clients need, when and where they need us.</span></p><p style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; line-height: 1.25; margin: 0px 0px 10px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; color: rgb(43, 51, 58); font-family: OpenSans, Helvetica, Arial, sans-serif; font-size: 14px; background-color: rgb(255, 255, 255);\"><span style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif;\">Coates is committed to rewarding the loyalty of the national team of Coates&rsquo; Employees. Coates hires the best candidates available for all positions, without regard to the individual&#39;s race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE).&nbsp;</span></p><p style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; line-height: 1.25; margin: 0px 0px 10px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; color: rgb(43, 51, 58); font-family: OpenSans, Helvetica, Arial, sans-serif; font-size: 14px; background-color: rgb(255, 255, 255);\"><span style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: arial, sans-serif;\">Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!</span></p></div></div></div>\n",
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