Legal Assistant - Corporate

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    "requisitionDescription": "\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.45.22/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n    <link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.45.22/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\" />\n\n    <div class=\"fr-view\">\n      <div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/23.45.22/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"> <div class=\"fr-view\"><p><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.46.11/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\" id=\"isPasted\"></p><div><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.46.11/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\"><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.43.16/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">Shutts &amp; Bowen is seeking a Legal Assistant with at least five (5) years of corporate experience to support Attorneys in the firm&#39;s Corporate Practice Group. &nbsp;Legal Assistants perform various administrative tasks, including providing high client service and support while consistently producing an excellent work product. The Assistant maintains general knowledge of the firm&rsquo;s practice areas/groups and specialized knowledge of the assigned timekeepers&rsquo; practice area(s) and clients to ensure extraordinary client satisfaction.</div><p><br></p><p>&nbsp;<strong><u>JOB DESCRIPTION</u></strong></p><ul type=\"disc\"><li>Following the Firm&rsquo;s established document processing methods and procedures creates, edits, spell checks, and proofreads work products to ensure accuracy and completeness. &nbsp;Accurately transcribes from tapes, handwritten materials, and dictation. &nbsp;Prepares various forms and creates new documents using the Firm&rsquo;s Best Practice methods.</li><li>Schedules and maintains timekeepers&rsquo; calendars, where appropriate.</li><li>Inputs, reviews, edits, and closes timekeepers&rsquo; time entries through the Firm&rsquo;s time entry program using Firm standards.&nbsp;</li><li>Handles monthly client billing (paper and electronic billing). &nbsp;Review billing prebills for accuracy and completeness. &nbsp;Performs client, matter, timekeeper inquiries, and narrative edits.</li><li>Prepares timekeepers&rsquo; expense reports in promptly arranging for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.</li><li>Opens new matters and generates client conflict checks. &nbsp;</li><li>Sets up and maintains timekeeper&rsquo;s work paper and electronic files, including daily and regular filing. &nbsp;Indexes and prepares files for off-site storage.</li><li>Prints and organizes various documents received in multiple formats, including emails and attachments.</li><li>As requested, answer the telephone and accurately take and relay messages. &nbsp;Arrange for video conferencing and set up conference calls.</li><li>Volunteers for overflow work. &nbsp;</li><li>Actively seeks to maximize productivity and promote teamwork.</li><li>Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.</li><li>Other duties and projects as assigned.</li></ul><p>&nbsp;</p><p><strong><u>CUSTOMER SERVICE</u></strong></p><ul type=\"disc\"><li>Respond to client requests under attorney&#39;s direction in a professional manner.</li><li>Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate.</li><li>Builds effective working relationships.</li><li id=\"isPasted\">Participates and contributes fully as a team member.</li></ul><p><strong>&nbsp;</strong><strong><u>FIRM KNOWLEDGE</u></strong></p><ul type=\"disc\"><li>Demonstrates knowledge of the firm&rsquo;s culture, practices, business, and structure.</li><li>Demonstrates knowledge and adherence to basic firm policies, procedures, and processes.</li></ul><p><strong>&nbsp;</strong><strong><u>INITIATIVE</u></strong></p><ul type=\"disc\"><li>Takes initiative beyond routine responsibility.</li><li>Seeks and accepts new responsibilities.</li><li>Seeks development opportunities to enhance skills.</li></ul><p><strong>&nbsp;</strong><strong><u>ACCOUNTABILITY</u></strong></p><ul type=\"disc\"><li>Owns mistakes and takes corrective action.</li><li>Meets work deadlines as assigned.</li><li>Meets firm standards for attendance and punctuality.</li><li>Meets deadlines for all required firm processes, including timesheets, time entry, and other financial documentation.</li></ul><p><strong>&nbsp;</strong><strong><u>WORK MANAGEMENT</u></strong></p><ul type=\"disc\"><li>Works well independently.</li><li>Demonstrates dedication to producing quality work products.</li><li>Pays attention to detail when completing work assignments.</li><li>Organizes and prioritizes workload appropriately.</li><li>Utilizes resources appropriately to complete work in the most efficient manner.</li><li>Cooperates and demonstrates flexibility when facing change.</li></ul><p><strong>&nbsp;</strong><strong><u>COMMUNICATION</u></strong></p><ul type=\"disc\"><li>Interacts effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals.</li><li>Proactively communicates the status of work.</li><li>Understands the need to ask questions and seek guidance.</li><li>Expresses thoughts accurately and concisely, both verbally and in writing.</li></ul><p><strong>&nbsp;</strong><strong><u>TECHNOLOGY</u></strong></p><ul type=\"disc\"><li>Utilizes technology to carry out job responsibilities.</li><li>Determines the most appropriate technology to accomplish a task.</li><li>Seeks ways to utilize technology to improve efficiency.</li></ul><p><strong>&nbsp;</strong><strong><u>QUALIFICATIONS</u></strong></p><ul type=\"disc\"><li>Law firm experience preferred.</li><li>Billing experience, including electronic billing, is preferred.</li><li>Working knowledge of Microsoft applications</li><li>60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.</li><li>Attention to detail and good organizational and analytical skills.</li><li>Flexible attitude and the ability to deal well with changing assignments and priorities.</li><li>Flexible for overtime.</li><li>Ability to multi-task.</li><li>Professional appearance and demeanor.</li></ul><p><strong>&nbsp;</strong><strong><u>HOURS</u></strong></p><p>Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including lunch hour, with flexibility for overtime as needed.</p><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.43.16/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div><p>Shutts and Bowen LLP is an equal-opportunity employer.&nbsp;</p></div></div></div></div></div></div>\n    </div>\n  \n",
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