Permit Coordinator (DOB Experience)

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  "remote_policy": "hybrid",
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    "location": {
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      "state": "New Jersey",
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      "addressCountry": "United States"
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    "datePosted": "2026-05-28",
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    "description": "<p><span style=\"font-size: 12pt\">The Permit Coordinator/Permit Project Manager plays a vital role in moving projects smoothly from concept to approval. This position is responsible for understanding and navigating agency requirements, managing projects through the permitting process, and coordinating with local, county, and state agencies as needed. The role also involves collaboration with in-house and outside professionals to support planning board, zoning board, food service health applications, and general building permits. In addition, the Permit Coordinator may assist with in-house requests such as printing architectural drawings on our HP plotter.</span><br><br></p>\n<p><span style=\"font-size: 12pt\">This is a detail-oriented role that requires excellent communication, record-keeping, and time management skills, along with the ability to build strong working relationships with both internal teams and external partners.</span><br><br></p>\n<p><span style=\"font-size: 12pt\">At<span> </span><span style=\"font-weight: bold\">GRA Design Studio</span>, a mid-size architecture firm specializing in residential and retail commercial projects, you’ll have the opportunity to make a meaningful impact. We are a growing company where team members not only advance their careers but also help shape the future of the business.</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><em>(Title and scope of responsibilities will be aligned with experience level)</em></span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Responsibilities</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Research and document permitting requirements for local, county, and state agencies across multiple jurisdictions.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare, submit, and track permit applications through the entire approval process, providing timely updates to leadership and clients.</span></li>\n<li><span style=\"font-size: 12pt\">Coordinate the delivery of proposal packages to agencies and ensure compliance with deadlines.</span></li>\n<li><span style=\"font-size: 12pt\">Serve as a primary point of contact with agencies, addressing questions, resolving issues, and maintaining strong working relationships.</span></li>\n<li><span style=\"font-size: 12pt\">Communicate directly with clients via phone, email, or in-person, offering updates and assistance throughout the process.</span></li>\n<li><span style=\"font-size: 12pt\">Maintain accurate records of all applications, time, and expenses, including reimbursable fees.</span></li>\n<li><span style=\"font-size: 12pt\">Prepare documentation and correspondence to support approvals and compliance requirements.</span></li>\n<li><span style=\"font-size: 12pt\">Identify opportunities to improve permitting workflows, streamline processes, and strengthen relationships with agencies.</span></li>\n<li><span style=\"font-size: 12pt\">Collaborate with internal teams and leadership to manage workload, prioritize tasks, and ensure smooth project delivery.</span></li>\n<li><span style=\"font-size: 12pt\">Contribute to the development of team practices, provide guidance to colleagues, and share knowledge to support professional growth.</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Requirements</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Strong organizational and time management skills with the ability to manage multiple priorities.</span></li>\n<li><span style=\"font-size: 12pt\">Excellent verbal and written communication skills for interaction with agencies, clients, and internal teams.</span></li>\n<li><span style=\"font-size: 12pt\">Experience with permitting processes in multiple jurisdictions preferred.</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Familiarity with NYC Department of Buildings (DOB) permitting processes</span>.</span></li>\n<li><span style=\"font-size: 12pt\">Proficiency with Microsoft Office Suite and related project tracking tools.</span></li>\n<li><span style=\"font-size: 12pt\">For senior candidates: extensive permitting experience (15+ years), demonstrated leadership abilities, and proven success in mentoring or overseeing teams.</span></li>\n<li><span style=\"font-size: 12pt\">A valid driver’s license and access to a personal vehicle for occasional travel to client offices or site visits.</span></li>\n<li><span style=\"font-size: 12pt\">Proficiency in Microsoft Office applications required. Experience with project management tools like SmartSheet is a plus. Please list all relevant software skills on your resume.</span></li>\n<li><span style=\"font-size: 12pt\">Ability to lift up to 50 pounds, as needed for document handling.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Benefit Conditions:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Waiting period applies</span></li>\n<li><span style=\"font-size: 12pt\">Only full-time employees eligible</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Education:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">High school or equivalent (Preferred)</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Experience:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Microsoft Office: 1 year (Preferred)</span></li>\n<li><span style=\"font-size: 12pt\">SmartSheet: 1 Year (Preferred)</span></li>\n<li><span style=\"font-size: 12pt\">Customer service: 1 year (Preferred)</span></li>\n</ul>\n<p><br><br></p>\n<ul></ul>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Job Type:</span><span> </span>Full-time</span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Benefits:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Health, dental, &amp; vision insurance</span></li>\n<li><span style=\"font-size: 12pt\">Paid time off &amp; Holidays</span></li>\n<li><span style=\"font-size: 12pt\">Career growth opportunities &amp; professional development assistance (Amber Books subscription, additional PTO for ARE prep &amp; testing)</span></li>\n<li><span style=\"font-size: 12pt\">Retirement plan (401K with employer contribution)</span></li>\n<li><span style=\"font-size: 12pt\">Collaborative team dynamic </span></li>\n<li><span style=\"font-size: 12pt\">Extracurricular activities (sports clubs, bowling leagues, etc) &amp; company events </span></li>\n<li><span style=\"font-size: 12pt\">Wellness activities and benefit offerings</span></li>\n<li><span style=\"font-size: 12pt\">Flex scheduling</span></li>\n<li><span style=\"font-size: 12pt\">Hybrid work environment </span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Schedule:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">8 hour shift </span></li>\n<li><span style=\"font-size: 12pt\">Monday to Friday</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Company's website:</span></p>\n<ul>\n<li><a href=\"https://gradesignstudio.com/\" target=\"_blank\" rel=\"noopener noreferrer\">https://gradesignstudio.com/</a> </li>\n</ul>\n<p><br><br></p>\n<ul></ul>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Work Remotely:</span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">2 days </span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Work Location:</span><span> </span>In person in Green Brook, NJ</span></p>",
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