Executive Assistant

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  "last_changed_at": "2026-06-06T08:44:58.548Z",
  "active_status": "active"
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    "url": "https://ats.rippling.com/atlas-data-storage/jobs/f25f4e10-4905-42b3-b978-c921b0d3c0db",
    "name": "Executive Assistant",
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      "name": "General & Administrative"
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    "createdOn": "2026-04-05T11:27:32.264000-07:00",
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    "description": {
      "role": "<meta><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:center;\"><br></p><hr><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"color:rgb(33,33,33);font-size:13.5pt;white-space:pre-wrap;\">Core Responsibilities</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Calendar &amp; Schedule Management:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;Strategically manage a complex, fast-moving calendar. Coordinate internal and external meetings across multiple time zones, ensuring Executives are prepared with necessary briefings and materials.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Communication &amp; Liaison:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;Act as the primary point of contact for the Executives. Manage emails, screen phone calls, and interface with stakeholders, board members, and clients with the highest level of professionalism.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Travel &amp; Logistics:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, visas and local meeting logistics.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Project Coordination:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;Track key deliverables and deadlines. Assist in preparing presentations, reports, and spreadsheets for high-level meetings.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Administrative Oversight:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;Process expense reports, manage sensitive documentation, and maintain organized filing systems.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Event Planning:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;Coordinate executive-level retreats, board meetings, onsite meetings, events, employee activities and team-building events.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Oversee Daily Office Operations:</strong></b><span style=\"white-space:pre-wrap;\"> Ensure a productive, organized, and welcoming work environment. Maintain kitchen, common areas, and overall office organization standards.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Cross-Functional Support:</strong></b><span style=\"white-space:pre-wrap;\"> Including onboarding and offboarding processes, and support projects across HR, Finance, and Operations functions.</span></li></ul><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"color:rgb(33,33,33);white-space:pre-wrap;\">&nbsp;</span></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:center;\"><br></p><hr><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"color:rgb(33,33,33);font-size:13.5pt;white-space:pre-wrap;\">Skills &amp; Qualifications</strong></b></p><table style=\"position:relative;border-collapse:collapse;table-layout:fixed;border-width:medium;border-style:none;border-color:currentcolor;border-image:initial;margin-left:4px;width:fit-content;margin-top:12px;margin-bottom:12px;\"><colgroup><col style=\"width:405px;\"><col style=\"width:405px;\"></colgroup><tbody><tr><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Category</strong></b></p></td><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Requirement</strong></b></p></td></tr><tr><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Experience</strong></b></p></td><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"color:rgb(33,33,33);white-space:pre-wrap;\">5+ years of experience supporting C-level executives in a fast-paced environment.</span></p></td></tr><tr><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Tech Savvy</strong></b></p></td><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Expert proficiency in Google Workspace or Microsoft 365 (especially Outlook, Excel and Powerpoint).</span></p></td></tr><tr><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Communication</strong></b></p></td><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Exceptional written and verbal communication skills;&nbsp;</span></p></td></tr><tr><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Problem Solving</strong></b></p></td><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Strong \"figure-it-out\" attitude; ability to handle ambiguity and shift priorities quickly.</span></p></td></tr><tr><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><b><strong style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Discretion</strong></b></p></td><td style=\"width:405px;position:relative;padding:8px;min-width:5px;overflow-wrap:break-word;text-align:start;vertical-align:top;border:1px solid windowtext;\"><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;text-align:start;\"><span style=\"color:rgb(33,33,33);white-space:pre-wrap;\">Proven track record of handling confidential and sensitive information with absolute integrity.</span></p></td></tr></tbody></table><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"color:rgb(33,33,33);font-size:13.5pt;white-space:pre-wrap;\">Personal Attributes</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">The \"Anticipator\":</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;You think three steps ahead and have a \"Plan B\" (and C) ready to go.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Grace Under Pressure:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;You remain calm and collected during high-stakes situations or tight deadlines while coordinating multiple events and internal and external relationships.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Meticulous Attention to Detail:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;You catch the typos and scheduling conflicts that others miss.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Emotional Intelligence:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;You can read any room and navigate diverse personalities with ease.</span></li></ul><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><br></p><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><b><strong style=\"color:rgb(33,33,33);font-size:13.5pt;white-space:pre-wrap;\">Why Join Us?</strong></b></p><ul data-pattern=\"discCircleSquare\" data-depth=\"1\" style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:11pt;font-weight:400;margin:8px 0px;line-height:1.6;padding:0px 0px 0px 32px;list-style-type:disc;\"><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Impact:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;You aren't just an assistant; you are a strategic partner helping drive the company's mission forward.</span></li><li style=\"color:rgb(33,33,33);font-size:11pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;\"><b><strong style=\"white-space:pre-wrap;\">Benefits:</strong></b><span style=\"white-space:pre-wrap;\">&nbsp;We pay the full medical, dental, and vision premiums for employee only and 95% for dependent family members. Our 401k plan includes matching contributions at 100% on first 3% of contribution + 50% on the next 2%.  We also provide onsite lunches, and additional optional benefit programs such as Health Savings Account, Flex Spending Accounts, and Commuter benefit match.</span></li></ul>",
      "company": "<meta><p style=\"font-family:&quot;Basel Grotesk&quot;,Arial,sans-serif;font-size:12pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px 0px;padding:0px;\"><span style=\"color:rgb(33,33,33);font-size:12pt;white-space:pre-wrap;\">Atlas is charting the future of data and computing by pioneering Molecular Computing technology. We're a recently funded, high-growth startup at the intersection of Information Technology and Bio Technology, tackling some of the most complex IT challenges in the world. We are looking for a highly organized, energetic, proactive, and discreet&nbsp;</span><b><strong style=\"color:rgb(33,33,33);font-size:12pt;white-space:pre-wrap;\">Executive Assistant</strong></b><span style=\"color:rgb(33,33,33);font-size:12pt;white-space:pre-wrap;\">&nbsp;to provide comprehensive support to our CEO and Founder. The ideal candidate is a master of logistics who can anticipate needs before they arise, manage complex calendars, and serve as a professional gatekeeper and liaison with a positive UI. You will be the \"right hand\" to leadership, ensuring that their time is maximized and the office and company run seamlessly.</span></p>"
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