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HomeCompanies4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2Executive Assistant

Executive Assistant

4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2 · Chicago, IL, US, Chicago, IL · On Site · Active · $65,000–$75,000 / year · ADP Workforce Now Recruiting

Job facts

FieldValue
Company4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2
TitleExecutive Assistant
Normalized title-
Department / team-
LocationChicago, IL, United States
Work modelOn Site
Employment typeFull Time
Salary$65,000–$75,000 / year
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-06-03 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Company jobsActive postings from 4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2.Open
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ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Chicago.Open
Work model jobsActive On Site postings.Open
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Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company4b7890fd 9888 4b56 9e3a 39d90964bb93 9200325762507 2
Sourceffdf8b45-cd2b-4734-9661-56482a7572fc
ATS providerADP Workforce Now Recruiting

Description

Executive Assistant to the CEO Department: Administration Location: Chicago, IL 60661(Based out of West Loop) Work Type: Onsite (with travel to multiple locations- Chicago Heights, Park Forest etc. Salary Range: $65,000 – $75,000 annually About Aunt Martha’s Health & Wellness Aunt Martha’s Health & Wellness has become a critical resource for youth and families throughout Illinois, empowering patients and clients to face challenges head-on and find sustainable, tailored solutions that support a better quality of life. Summary The Executive Assistant provides high-level administrative support to the President/CEO and executive leadership. Reporting directly to the CEO, this role serves in a one-on-one working relationship and acts as a liaison to the Board of Directors and senior leadership teams. This position also coordinates executive outreach, external relations efforts, and oversees special projects. The ideal candidate will exercise strong judgment in a variety of situations and demonstrate excellent communication, administrative, and organizational skills while managing multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Provide high-level administrative support, including expense reports, check requests, vendor contracts, research, and report preparation Manage executive calendars and coordinate meetings with internal and external stakeholders Monitor and direct incoming communications (calls, emails, texts) appropriately and efficiently Maintain responsiveness outside of normal business hours as needed Draft, review, and manage confidential correspondence and documentation Research, compile, analyze, and summarize data for reports and executive communications Prepare presentations, reports, meeting materials, and audit documentation Manage multiple projects simultaneously and follow through on deliverables Coordinate travel arrangements, including transportation, accommodations, and itineraries Process invoices, vouchers, timesheets, and expense reports Coordinate on-site and off-site meetings, including agendas, materials, and minutes Lead and support special projects, ensuring timelines and priorities are met Maintain confidentiality of executive, patient, and organizational information Serve as liaison to the Board of Directors, including: Preparing and distributing board and committee materials Recording meeting minutes Ensuring compliance with board-related requirements Managing board documentation and signatures Complete all required Core Curriculum trainings Perform all other duties as assigned Qualifications Education and Experience Bachelors Degree Required 2–3 years of administrative or front office experience in a fast-paced environment Executive-level support experience required Non-profit experience a plus Computer Skills Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience creating presentations, using mail merge, and working with Excel formulas and charts Familiarity with virtual meeting platforms (Zoom, Teams, Webex, GoToMeeting) Language Skills Ability to read, analyze, and interpret professional and technical documents Strong written communication skills including reports, correspondence, and documentation Ability to present information clearly and respond to questions from various audiences Writing sample may be required Mathematical Skills Ability to apply basic mathematical concepts including percentages, ratios, and statistical interpretation Reasoning Ability Strong problem-solving skills with the ability to analyze data and draw conclusions Ability to interpret complex instructions and manage abstract variables Other Qualifications Valid driver’s license Current auto insurance Additional Competencies Performance Improvement (PDSA methodology) Strong job knowledge and technical skill application High attention to quality and accuracy Adherence to safety and infection control policies Physical Demands Regular use of hands, speaking, and hearing Frequent standing, walking, and sitting Occasional bending, kneeling, or crouching Ability to lift up to 20 pounds occasionally Requires distance vision Benefits Health, Dental, and Vision Insurance Disability and Life Insurance Paid Vacation, Sick Time, and Holidays Retirement Plan Employee Assistance Program (EAP) Employee discounts (cell phone, restaurants, and more

Full job record

Job IDaa7d5f1816d40f6a3fd299cf373bcbc37fc55923
Org ID1fc39c7b-784e-4779-ac1d-8431c509b653
Source IDffdf8b45-cd2b-4734-9661-56482a7572fc
Board IDffdf8b45-cd2b-4734-9661-56482a7572fc
Provideradp_workforcenow
Provider Job Key953965
TitleExecutive Assistant
Normalized Title
Statusactive
Activeyes
Location TextChicago, IL, US, Chicago, IL
Department
Team
Employment Typefull_time
Workplace Typeon_site
Remote Policy
CountryUnited States
RegionIL
CityChicago
Salary Raw65000.00 To 75000.00 (USD) Annually
Salary Min65,000
Salary Max75,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=4b7890fd-9888-4b56-9e3a-39d90964bb93&ccId=9200325762507_2&lang=en_US&type=JS&jobId=953965&jwId=9201748573941_1
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First Seen At2026-05-31 19:02:15Z
Last Seen At2026-06-06 12:18:42Z
Last Checked At2026-06-06 12:18:42Z
Last Changed At2026-06-06 12:18:42Z
Inactive At
Source Posted At2026-06-03 14:49:00Z
Source Updated At
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Event Fields
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Parsed Structured
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Extensions
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Native Structured
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Reporting directly to the CEO, this role serves in a one-on-one working relationship and acts as a liaison to the Board of Directors and senior leadership teams. This position also coordinates executive outreach, external relations efforts, and oversees special projects.&nbsp;</p><p data-start=\"1117\" data-end=\"1340\">The ideal candidate will exercise strong judgment in a variety of situations and demonstrate excellent communication, administrative, and organizational skills while managing multiple priorities in a fast-paced environment.</p><hr data-start=\"1342\" data-end=\"1345\"><p data-start=\"1347\" data-end=\"1390\"><strong data-start=\"1347\" data-end=\"1388\">Essential Duties and Responsibilities</strong></p><ul data-start=\"1391\" data-end=\"2926\"><li data-section-id=\"p75qn5\" data-start=\"1391\" data-end=\"1531\">Provide high-level administrative support, including expense reports, check requests, vendor contracts, research, and report preparation</li><li data-section-id=\"15bde9n\" data-start=\"1532\" data-end=\"1626\">Manage executive calendars and coordinate meetings with internal and external stakeholders</li><li 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    },
    "requisitionTitle": "Executive Assistant",
    "clientRequisitionID": "2707",
    "organizationalUnits": [],
    "postingInstructions": [],
    "additionalProperties": {},
    "requisitionLocations": [
      {
        "address": {
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          "postalCode": "60622",
          "countrySubdivisionLevel1": {
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        "nameCode": {
          "shortName": " Chicago, IL, US"
        },
        "aliasNames": []
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    ],
    "screeningRequirements": [],
    "sponsoredVisaTypeCodes": []
  },
  "detail_meta": {
    "url": "https://workforcenow.adp.com/mascsr/default/careercenter/public/events/staffing/v1/job-requisitions/953965?cid=4b7890fd-9888-4b56-9e3a-39d90964bb93&ccId=9200325762507_2&lang=en_US&locale=en_US",
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}
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GET https://api.bluedoor.sh/job-postings/v1/jobs/aa7d5f1816d40f6a3fd299cf373bcbc37fc55923?include=descriptionJSON
GET https://api.bluedoor.sh/job-postings/v1/orgs/1fc39c7b-784e-4779-ac1d-8431c509b653JSON
GET https://api.bluedoor.sh/job-postings/v1/sources/ffdf8b45-cd2b-4734-9661-56482a7572fcJSON
GET https://api.bluedoor.sh/job-postings/v1/jobs/aa7d5f1816d40f6a3fd299cf373bcbc37fc55923/eventsJSON