Benefits Coordinator

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    "datePosted": "2026-05-18",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Job Title:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">  Benefits Coordinator</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Reports to:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Director of People &amp; Culture (DPC)</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Organization:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Dogwood Alliance</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Location:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Remote. Dogwood Alliance is registered as an employer in the following states: NC, MI, GA, MS, NY, PA. Interested candidates must reside in one of these states.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Position Type:</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"> Part-Time (16 hours per week), Non-Exempt, Contracted until the end of 2026. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">About Dogwood Alliance: </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Dogwood Alliance mobilizes diverse voices to protect the unique forests and communities of the Southern US from destructive industrial logging through grassroots action, holding corporate and government decision-makers accountable, catalyzing large-scale conservation and advancing a 21st century vision that fully values forests for the myriad ways in which they sustain life. Having transformed the practices of some of the largest corporations in the world, Dogwood is on the leading edge of international, national and regional efforts to advance forest protection in the US South. For more information, visit our website: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><a href=\"https://www.dogwoodalliance.org\" target=\"_blank\" rel=\"noopener noreferrer\">www.dogwoodalliance.org</a></span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Position Summary: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Benefits Coordinator serves as a support to the Fin/Ops department, ensuring that daily people processes are executed with precision, empathy, and equity. Reporting to the Director of People &amp; Culture, this role holds primary authority over HR data integrity and administrative workflows, directly impacting the organization’s ability to support its staff effectively. By managing the essential logistics of recruitment, onboarding, and benefits maintenance, the Coordinator enables a seamless employee experience that reflects Dogwood’s commitment to a transformative culture of belonging.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Key Responsibilities: </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Systems Management &amp; Data Integrity</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Authority: Holds primary decision-making power over the accuracy and upkeep of the HRIS (BambooHR); has the authority to flag data discrepancies and enforce data-entry standards.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support: Provides clean data reports and extracts to the Director of P&amp;C to support organizational strategy and DEI metric tracking.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Performs regular audits of digital personnel files and independent contractor agreements to ensure 100% legal compliance and document readiness.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Recruitment &amp; Onboarding Logistics</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support: Review, document and update recruitment and onboarding documents. Facilitates the administrative side of onboarding &amp; offboarding, ensuring processes are completed and internal systems are optimized for employee experience when they are entering or exiting the organization.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Benefits &amp; Policy Administration</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Authority: Acts as the first point of contact for staff regarding basic benefits enrollment questions and PTO policy inquiries. Research and investigate new benefits, vendors, and brokers. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support: Collaborates with the Finance &amp; Operations team to ensure benefit changes and payroll-related updates are documented accurately.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintains the digital staff site, ensuring staff have access to the most recent versions of the Employee Handbook and policy resources.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Competencies &amp; Experience:</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Systems Fluency &amp; Detail Orientation</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">High proficiency in HRIS platforms (e.g., BambooHR) and Google Workspace. You take pride in clean data and enjoy building organized systems that prevent administrative friction.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Human-Centered Communication</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong written and verbal communication skills with high emotional intelligence with an understanding and commitment to confidentiality. You can communicate policy information in a way that feels supportive and clear rather than bureaucratic. </span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Commitment to Equity &amp; Justice</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">A deep understanding of how DEI principles manifest in day-to-day HR operations. We value lived experience and the ability to recognize how traditional HR processes may inadvertently create barriers for marginalized groups.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proactive Project Management</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The ability to thrive in a 16-hour work week through rigorous prioritization. You are self-motivated and capable of managing recurring weekly cycles (data audits, recruitment updates) independently.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Compensation and Benefits:</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This position is part-time, 16 hours per week (ideally 4 hours a day, 4 days a week) at a rate of $20.00 per hour. As a part-time, hourly role, it does not qualify for the full benefits package, but offers a flexible remote work schedule and paid holidays.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">EEOC Statement: </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">At Dogwood Alliance, we are unwavering in our commitment to fostering an environment of equity, justice, and inclusivity. Dogwood Alliance advances environmental justice and climate action by mobilizing diverse voices to protect Southern forests and communities from industrial logging. Our staff and culture reflects this mission. We aspire to have a diverse and visionary leadership, an equitable leadership structure and a transformative culture of belonging and care. </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We believe that every individual, regardless of their background, deserves equal opportunities to thrive and succeed. Our dedication to upholding the principles of the Equal Employment Opportunity Commission (EEOC) runs deep in every aspect of our organization. In this spirit, Dogwood Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Furthermore, Dogwood Alliance does not discriminate against qualified individuals because of their disabilities and makes  efforts to provide reasonable accommodations to assist individuals with disabilities in performing and thriving in their jobs. </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Our commitment extends beyond mere compliance with legal standards; it's a promise to actively cultivate an environment where each employee's unique experiences and talents are celebrated and respected. We are dedicated to providing equal opportunities in recruitment, hiring, training, promotion, compensation, benefits, and all other aspects of employment. Harassment and retaliation are contrary to our values and will not be tolerated.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We strive to eliminate barriers that could impede the full potential of any member of our team. We encourage open conversations about diversity, equity, and inclusion and are committed to addressing any concerns promptly and transparently. Together, we work to build a team culture that reflects the forests we swear to protect—one that champions collective care, embraces diversity, and empowers each individual to contribute their best. Our commitment to equity and justice is resolute, and we are dedicated to partnering with our staff, volunteers, communities to create a more just and green future for all.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Application Process &amp; Deadline:</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">At Dogwood Alliance, we recognize the critical importance of the Benefits Coordinator role in driving our mission forward. To ensure we find the best possible candidate, we have designed a thorough and thoughtful hiring process. We will keep the application open until we find the ideal person for this crucial position, accepting applications on a rolling basis. Here’s an overview of what you can expect from our hiring process:</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">First Step: Getting to Know You Through Your Resume</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">What to Expect: Your resume will be reviewed by our team. This is our first step in understanding your skills and background. </span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Second Step: Introductory Call </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">What: A 30-minute chat with the Hiring Manager. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Purpose: You'll get to know more about the job and meet the manager who is hiring. The manager will ask about your resume and why you're interested in this job.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Third Step: Second-Round Interview (45-60 minutes) </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Who: Two members of the Dogwood Alliance team. </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">What: A more detailed interview focusing on your past work and experiences. They will ask behavioral questions about your career and personal experiences to understand how you handle situations. </span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Final Step: Brief Interview with Director of Finance &amp; Operations (30-45 minutes) </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Who: The Director of Finance &amp; Operations </span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">What: A final interview focusing on deeper competencies and culture add. They will be asking deeper questions and answering your own questions about the role. </span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Intended Start Date: July 1, 2026, open to negotiation. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">How to Apply:</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">Interested applicants are encouraged to apply online via our BambooHR portal. Please submit a resume and responses to our application questions. </span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">If you need any assistance or accommodations in completing the application, please contact the Director of People &amp; Culture, Balpreet Kaur at [email protected]. </span></p>\n<p><br></p>",
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