Senior Executive Assistant

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  "source_hash": "9aa21d527d610601e2b1ad21ec0dd3eb457f0c821b1ee770b3cc0cc335d22eec",
  "last_changed_at": "2026-05-29T07:00:16.609Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "El Segundo",
    "city": "El Segundo",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.9
  },
  "salary_max": 125000,
  "salary_min": 100000,
  "inferred_at": "2026-06-06T20:21:38.017Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "El Segundo",
      "city": "El Segundo",
      "region": null,
      "country": "United States",
      "is_remote": false,
      "confidence": 0.9
    },
    "countries": [
      "United States"
    ]
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  "remote_policy": null,
  "salary_period": "year",
  "workplace_type": "on_site",
  "salary_currency": "USD"
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{}

{
  "lists": [
    {
      "text": "The Role",
      "content": "<div>\n<p>We are looking for a seasoned Executive Assistant to serve as a force multiplier across people, culture, and executive coordination. This is not a task-execution role — it is an ownership role. You will keep the company running smoothly, our people well-supported, and our leadership well-prepared, while also handling select personal and logistical matters for the CEO with discretion and care.</p>\n<p>The right candidate brings deep experience supporting complex executives and high-growth organizations, a natural instinct for anticipating needs before they arise, and the entrepreneurial mindset to build systems and processes where none yet exist</p>\n</div>"
    },
    {
      "text": "What You'll Do",
      "content": "<div>\n<ul style=\"list-style-type: disc;\">\n<li>Serve as a strategic extension of the CEO — owning scheduling, travel, and communications with precision and foresight.</li>\n<li>Manage complex executive calendars, proactively protecting time for high-priority work and ensuring readiness ahead of key meetings.</li>\n<li>Coordinate domestic and international travel with seamless, end-to-end itineraries.</li>\n<li>Draft, edit, and manage high-stakes correspondence on behalf of the CEO, adapting voice and detail level to the audience.</li>\n<li>Manage NDAs and DocuSign agreements coordination end-to-end.</li>\n<li>Prepare materials, briefing notes, and agendas for board meetings and leadership reviews.</li>\n<li>Track and organize sales pipeline activity and follow-through to ensure nothing falls through the cracks.</li>\n<li>Welcome and host interview candidates on-site, creating a strong first impression of Circadia.</li>\n<li>Own the office environment — ensuring it is welcoming, stocked, and operationally smooth at all times.</li>\n<li>Plan and execute team socials, off-site events, and culture-building moments.</li>\n<li>Manage company swag program from selection to distribution.</li>\n<li>Coordinate team catering, including lunch 3x per week and the sandwich bar.</li>\n<li>Handle select personal tasks for the CEO with discretion, reliability, and no friction.</li>\n<li>Manage time-sensitive personal logistics proactively, anticipating needs before they become urgent.</li>\n\n</ul></div>"
    },
    {
      "text": "Must-Have Qualifications",
      "content": "<div>\n<ul style=\"list-style-type: disc;\">\n<li>7+ years of experience as an Executive Assistant supporting C-level executives in complex, fast-moving environments.</li>\n<li>Proven ability to manage multi-faceted personal and professional needs simultaneously with composure and discretion.</li>\n<li>Experience working with entrepreneurial or self-directed executives — you know how to manage up, push back diplomatically, and anticipate needs.</li>\n<li>Startup or high-growth company experience a strong plus; entrepreneurial background welcome.</li>\n<li>Exceptional written communication — you write clearly, adapt to different voices, and know what level of detail each audience needs.</li>\n<li>Highly organized, systems-oriented, and proactive — you build structure rather than waiting to be told.</li>\n<li>Warm, personable, and culturally attuned — people enjoy working with you.</li>\n<li>Tech-savvy: Google Workspace, Slack, Notion, DocuSign, and comfortable learning new tools quickly.</li>\n\n</ul></div>"
    }
  ],
  "country": "US",
  "createdAt": 1778528933052,
  "updatedAt": null,
  "categories": {
    "team": "Operations",
    "location": "El Segundo",
    "commitment": "Full Time",
    "allLocations": [
      "El Segundo"
    ]
  },
  "salaryRange": {
    "max": 125000,
    "min": 100000,
    "currency": "USD",
    "interval": "per-year-salary"
  },
  "workplaceType": "onsite"
}