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    "requisitionDescription": "<div><div><div><p style=\"margin-left:5.35pt;\" data-pasted=\"true\">The Executive Assistant is responsible for all administrative duties for senior executives. Manages the Chief Administrative Officer (CAO)&#39;s schedule, schedules appointments, and coordinates meeting material for all meetings as needed. Handles correspondence, maintains files, and serves as a liaison for the executive office and board members. Takes dictation/minutes for meetings as requested. Handles details of a confidential and critical nature. Conducts her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment. May have some project administration responsibilities.</p><p><strong>BENEFITS</strong></p><ul type=\"disc\"><li>Free Medical, Dental &amp; Vision&nbsp;</li><li>13 Paid Holidays + PTO&nbsp;</li><li>403 (B) retirement match&nbsp;</li><li>Life Insurance, EAP&nbsp;</li><li>Tuition Reimbursement</li><li>Flexible Spending Account&nbsp;</li><li>Continued workforce development &amp; training&nbsp;</li><li>Succession plans &amp; growth within</li></ul><p><strong>Qualifications/Licensure:</strong></p><ul type=\"disc\"><li>AA or BA/BS degree is preferred with a minimum of (5) eight years executive level support experience, preferably in the health care field.</li></ul><p data-pasted=\"true\"><strong>Experience:</strong></p><ul><li>Ability&nbsp;to&nbsp;adapt&nbsp;in&nbsp;a&nbsp;fast&nbsp;past&nbsp;environment&nbsp;and&nbsp;be&nbsp;able&nbsp;to&nbsp;work&nbsp;responsively&nbsp;under&nbsp;pressure.</li><li>Have&nbsp;a&nbsp;great&nbsp;attitude&nbsp;and&nbsp;be&nbsp;team&nbsp;player.</li><li>Ability&nbsp;to&nbsp;learn&nbsp;quickly,&nbsp;to&nbsp;respond/react&nbsp;quickly&nbsp;to&nbsp;changing&nbsp;priorities&nbsp;and&nbsp;to&nbsp;be&nbsp;dedicated&nbsp;to completion of required tasks.</li><li>Ability&nbsp;to&nbsp;prioritize&nbsp;workload,&nbsp;to&nbsp;meet&nbsp;deadlines&nbsp;and&nbsp;to&nbsp;maintain&nbsp;a&nbsp;high&nbsp;level&nbsp;of&nbsp;quality&nbsp;and&nbsp;accuracy.</li><li>Initiative,&nbsp;resourcefulness&nbsp;and&nbsp;attention&nbsp;to&nbsp;detail.</li><li>Excellent&nbsp;problem-solving&nbsp;skills,&nbsp;analytical&nbsp;thinking,&nbsp;and&nbsp;visionary skills</li><li>Recent&nbsp;experience&nbsp;working&nbsp;with&nbsp;C&nbsp;level&nbsp;executives.</li><li>Professional&nbsp;verbal&nbsp;and&nbsp;written&nbsp;communication&nbsp;skills&nbsp;and&nbsp;the&nbsp;ability&nbsp;to&nbsp;type&nbsp;50&nbsp;wpm.</li><li>Bi-lingual&nbsp;Spanish&nbsp;preferred.</li><li>Knowledge of Microsoft Office and telephone protocol.</li></ul><p><strong>Responsibilities:</strong></p><ul><li>Manages CAO complex calendars:</li><li>Schedules internal meetings with executives also with complex schedules and staff as requested.&nbsp;</li><li>Schedules external meetings with executives at partnering agencies, County and Federal agencies.</li><li>Has the capacity to change meeting schedule in a moment&rsquo;s notice and rearrange schedule as requested.&nbsp;</li><li>Registers executives to attend conferences.</li><li>Arranges travel accommodation including transportation, airfare and lodging.&nbsp;</li><li>Coordinates monthly board meetings including: Preparing board materials, agenda, minutes, executive reports., have all materials translated, take minutes at the meetings, provide dinner for members.</li><li data-pasted=\"true\">Provide day to day administrative and project support to the CAO and manage special Projects as assigned.</li><li>Assure that specific task assigned to executives and staff from CAO is followed through and submitted as directed and keep the CAO updated on progress.</li><li>Interact with senior executives from several agencies including: federal, state, county, legal counsel, foundations, and patients with a high degree of professionalism.</li><li>Take minutes at management meetings and board&nbsp;meetings.</li><li>Process credit card expense reports for credits issued to CAO.</li><li>Produce purchases order request for expenses.</li><li>Efficiently manage contracts/agreements that require the CAO&#39;s signature, file, scan document and distribute contract to appropriate departments.</li><li>Timely update contracts databases and file documents</li><li>Routinely handle internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel.</li><li>Composes and types routine&nbsp;correspondence.</li><li>Organizes and maintains file system and files correspondence and other&nbsp;records.</li><li>Greet scheduled visitors and conduct to appropriate area or person.</li><li>Orders and maintains supplies and arranges for equipment maintenance.</li><li>Anticipate a variety of needs and problems and proactively suggest approaches and solutions.</li><li>Demonstrate a sense of urgency, initiative, responsiveness, and attention to detail.</li><li>Coordinate domestic and international travel arrangements for company executives as well as advisors, consultants, and other team members as necessary.</li><li>Present CAO with senior executives&rsquo; expenses to approve their expense reports.</li><li>Submit timecards for direct reports to the CAO; approve time off request and track vacation and sick time for senior executives.</li><li>Assist with federal, county and foundation audits as requested.</li><li>Coordinate mail out of invitations/announcements to a large database of contacts as requested.</li><li>Perform other duties as assigned.</li></ul><p>&nbsp;<strong>St. John&rsquo;s Community Health is an Equal Employment Opportunity employer.</strong></p></div></div></div>\n",
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