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Operations Administrative Assistant

7dd805eb 39d6 437d 846f 97325bd82e3a 15863850510126904725 5409 · Louisville, KY, US, Louisville, KY · Active · ADP Workforce Now Recruiting

Job facts

FieldValue
Company7dd805eb 39d6 437d 846f 97325bd82e3a 15863850510126904725 5409
TitleOperations Administrative Assistant
Normalized title-
Department / team-
LocationLouisville, KY, United States
Work model-
Employment type-
Salary-
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-06 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Company jobsActive postings from 7dd805eb 39d6 437d 846f 97325bd82e3a 15863850510126904725 5409.Open
Company breakdownsRole, location, ATS, and work model facets for this company.Open
ATS provider jobsActive postings observed through ADP Workforce Now Recruiting.Open
Provider filtered searchThe same provider as a filtered job collection.Open
City jobsActive postings in Louisville.Open
Lifecycle eventsOpen, update, close, and reopen events for this posting.Open
Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company7dd805eb 39d6 437d 846f 97325bd82e3a 15863850510126904725 5409
Source6d8fd078-b86b-485e-a83e-5e54c998a2df
ATS providerADP Workforce Now Recruiting

Description

IES Safety, LLC – Administration Division is seeking full-time Operations Administrative Assistant to support daily operations at our Louisville office. This is a full-time, in-person position responsible for providing administrative and clerical support to ensure efficient office operations. The ideal candidate is well-organized, reliable, and able to effectively manage multiple priorities in a dynamic professional setting. Key Responsibilities The Operations Administrative Assistant will carry out a range of administrative responsibilities, including but not limited to: Proofreading and formatting reports, policies, correspondence, and other business documents for accuracy and consistency Typing and preparing professional documents and presentations Entering and maintaining data in internal databases and tracking systems Greeting and directing office visitors in a professional manner Answering and routing incoming phone calls Monitoring and responding to general email inquiries Managing incoming mail, deliveries, and packages Maintaining organized filing systems, both digital and physical Assisting with the preparation and distribution of company newsletters Scheduling meetings and managing calendars as directed Supporting additional administrative tasks necessary for the efficient operation of the office Required Qualifications High school diploma or equivalent required; associate’s degree preferred Minimum of 2 years of administrative experience preferred Proficiency in Microsoft Office Suite, including: Microsoft Word Microsoft Excel Microsoft Outlook and calendar management Microsoft Teams Strong written and verbal communication skills Excellent proofreading and document formatting skills Strong attention to detail and organizational skills Ability to manage multiple tasks and meet deadlines Professional demeanor and customer service mindset Preferred Skills Experience working in a professional services, safety, engineering, or consulting environment Familiarity with database entry and document management systems Ability to maintain confidentiality and handle sensitive information Benefits Medical Dental Vision Health Savings Account Health Reimbursement Arrangement Life and AD&D Insurance Disability Insurance Aflac Policies 401k with match Work Environment This position is based full-time at our Louisville office. The role involves regular in-person engagement with staff, clients, and visitors. The selected candidate will be expected to maintain a professional office presence and support a structured operational environment. A business casual dress code is required for this position. Compensation and Benefits Compensation will be commensurate with experience. A competitive benefits package is available for full-time employees. If you are organized, dependable, and take pride in producing accurate and professional work, we encourage you to apply. Notice To Third Party Agencies IES Systems, LLC (IES) does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of IES Systems, LLC. IES reserves the right to hire the candidate without reservation, and no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Full job record

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Org IDe26d0a4b-3f04-4ab3-aa8f-409f6e069125
Source ID6d8fd078-b86b-485e-a83e-5e54c998a2df
Board ID6d8fd078-b86b-485e-a83e-5e54c998a2df
Provideradp_workforcenow
Provider Job Key552079
TitleOperations Administrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextLouisville, KY, US, Louisville, KY
Department—
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Employment Type—
Workplace Type—
Remote Policy—
CountryUnited States
RegionKY
CityLouisville
Salary Raw—
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Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7dd805eb-39d6-437d-846f-97325bd82e3a&ccId=15863850510126904725_5409&lang=en_US&type=JS&jobId=552079&jwId=9201251911516_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=7dd805eb-39d6-437d-846f-97325bd82e3a&ccId=15863850510126904725_5409&lang=en_US&type=JS&jobId=552079&jwId=9201251911516_1
First Seen At2026-05-31 18:34:15Z
Last Seen At2026-06-06 13:10:02Z
Last Checked At2026-06-06 13:10:02Z
Last Changed At2026-06-06 13:10:02Z
Inactive At—
Source Posted At2026-05-06 13:19:00Z
Source Updated At—
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Extensions
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    "requisitionDescription": "<div><div><p><img src=\"https://static.workforcenow.adp.com/cccustom/Client/Recruitment/new%20ies%20logo_de9eaa4e-8d0f-40c7-87ab-76288be935e0.png\" style=\"width: 554px;\" class=\"fr-fic fr-dib\"></p><p><br></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;' data-pasted=\"true\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>IES Safety, LLC &ndash; Administration Division is seeking full-time<strong>&nbsp;Operations Administrative Assistant</strong> to support daily operations at our Louisville office. This is a full-time, in-person position responsible for providing administrative and clerical support to ensure efficient office operations. The ideal candidate is well-organized, reliable, and able to effectively manage multiple priorities in a dynamic professional setting.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:18px;font-family:\"Arial\",sans-serif;'>Key Responsibilities</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>The Operations Administrative Assistant will carry out a range of administrative responsibilities, including but not limited to:</span></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Proofreading and formatting reports, policies, correspondence, and other business documents for accuracy and consistency</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Typing and preparing professional documents and presentations</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Entering and maintaining data in internal databases and tracking systems</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Greeting and directing office visitors in a professional manner</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Answering and routing incoming phone calls</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Monitoring and responding to general email inquiries</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Managing incoming mail, deliveries, and packages</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Maintaining organized filing systems, both digital and physical</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Assisting with the preparation and distribution of company newsletters</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Scheduling meetings and managing calendars as directed</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Supporting additional administrative tasks necessary for the efficient operation of the office</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:18px;font-family:\"Arial\",sans-serif;'>Required Qualifications</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>High school diploma or equivalent required; associate&rsquo;s degree preferred</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Minimum of 2 years of administrative experience preferred</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Proficiency in Microsoft Office Suite, including:</span></li></ul><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;margin-left: 0.5in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Microsoft Word</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Microsoft Excel</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Microsoft Outlook and calendar management</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Microsoft Teams</span></li></ul></div><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Strong written and verbal communication skills</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Excellent proofreading and document formatting skills</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Strong attention to detail and organizational skills</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Ability to manage multiple tasks and meet deadlines</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Professional demeanor and customer service mindset</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:18px;font-family:\"Arial\",sans-serif;'>Preferred Skills</span></strong></p><ul type=\"disc\" style=\"margin-bottom:0in;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Experience working in a professional services, safety, engineering, or consulting environment</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Familiarity with database entry and document management systems</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;line-height:normal;\"><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Ability to maintain confidentiality and handle sensitive information</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:18px;font-family:\"Arial\",sans-serif;'>Benefits</span></strong></p><div style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;'><ul style=\"margin-bottom:0in;list-style-type: disc;\"><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Medical</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Dental</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Vision</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Health Savings Account</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Health Reimbursement Arrangement</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Life and AD&amp;D Insurance</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Disability Insurance</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>Aflac Policies</span></li><li style=\"margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family: initial;\"><span style='font-family:\"Arial\",sans-serif;font-size:16px;'>401k with match</span></li></ul></div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:18px;font-family:\"Arial\",sans-serif;'>Work Environment</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>This position is based full-time at our Louisville office. The role involves regular in-person engagement with staff, clients, and visitors. The selected candidate will be expected to maintain a professional office presence and support a structured operational environment. A business casual dress code is required for this position.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:18px;font-family:\"Arial\",sans-serif;'>Compensation and Benefits</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>Compensation will be commensurate with experience. A competitive benefits package is available for full-time employees.&nbsp;</span><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>If you are organized, dependable, and take pride in producing accurate and professional work, we encourage you to apply.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><strong><span style='font-size:18px;font-family:\"Arial\",sans-serif;'>Notice To Third Party Agencies</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Calibri\",sans-serif;line-height:normal;'><span style='font-size:16px;font-family:\"Arial\",sans-serif;'>IES Systems, LLC (IES) does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of IES Systems, LLC. IES reserves the right to hire the candidate without reservation, and no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.</span></p></div></div>\n",
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