B2B HubSpot Coordinator

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    "datePosted": "2026-05-05",
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      "city": "Johannesburg",
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      "country": "South Africa",
      "countryId": "191"
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    "description": "<p><span style=\"font-size: 18pt\">About The Role<br></span></p>\n<p><br>We’re hiring a <span style=\"font-weight: bold\">B2B HubSpot Coordinator </span>to build and run the technical engine behind outbound and pipeline generation. This role is highly execution-focused: you will <span style=\"font-weight: bold\">build prospect lists, implement and administer HubSpot instances, maintain deliverability infrastructure (SPF/DKIM/DMARC), build automations, and continuously optimize performance based on data</span>.<br><br></p>\n<p>If you enjoy solving operational problems, building clean systems, and improving results through structured iteration, you’ll do well here.<br><br></p>\n<p><span style=\"font-size: 24pt\"><span style=\"font-size: 18pt\">Core Responsibilities</span><br></span></p>\n<p><span style=\"font-size: 14pt\">1) List Building, Data Operations &amp; Targeting</span></p>\n<ul>\n<li>Build and maintain high-quality prospect lists using tools like <span style=\"font-weight: bold\">Apollo, Clay, </span>and other data sources.</li>\n<li>Clean, dedupe, validate, and format lead data for outreach and CRM imports.</li>\n<li>Enrich contacts/companies with required fields (titles, seniority, industry, employee count, location, domain, etc.).</li>\n<li>Apply suppression rules to avoid duplicates, existing customers, bad-fit accounts, and deliverability risks.<br><br></li>\n</ul>\n<p><span style=\"font-size: 14pt\">2) HubSpot Implementation &amp; CRM Administration</span></p>\n<ul>\n<li>Set up and manage <span style=\"font-weight: bold\">HubSpot CRM</span> structure:\n<ul>\n<li>Pipelines, stages, lifecycle logic, properties, views, and object structure (contacts/companies/deals).</li>\n<li>Build and configure dashboards and reports.</li>\n</ul>\n</li>\n<li>Configure automations using <span style=\"font-weight: bold\">HubSpot workflows</span>:\n<ul>\n<li>Lead routing, task creation, SLAs, status updates, deal creation rules, follow-up logic, and internal notifications.</li>\n</ul>\n</li>\n<li>Ensure clean data mapping between outbound tools and HubSpot:\n<ul>\n<li>Imports, field mapping, naming conventions, and standardization.</li>\n</ul>\n</li>\n<li>Maintain CRM hygiene and operational consistency (data quality, dedupe rules, process adherence).<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt\">3) Deliverability &amp; Email Infrastructure</span></p>\n<ul>\n<li>Set up and maintain outbound email infrastructure:\n<ul>\n<li>Sending domains, inboxes, warm-up, DNS records (<span style=\"font-weight: bold\">SPF, DKIM, DMARC</span>).<br></li>\n</ul>\n</li>\n<li>Troubleshoot issues fast and implement remediation (list cleanup, domain changes, throttling, copy adjustments).<br><br></li>\n</ul>\n<p><span style=\"font-size: 14pt\">4) Analytics, Reporting &amp; Continuous Improvement</span></p>\n<ul>\n<li>Track performance and operational KPIs: deliverability, reply rates, positive reply rates, meeting rates, and conversion into pipeline stages.</li>\n<li>Analyze results weekly and implement structured improvements (targeting, messaging, sequencing, volume, routing).</li>\n<li>Maintain documentation: SOPs, checklists, configuration notes, and repeatable playbooks.<br><br></li>\n</ul>\n<p><span style=\"font-size: 18pt\">What We’re Looking For<br><br></span></p>\n<p><span style=\"font-size: 14pt\">Must-Have Technical Skills</span></p>\n<ul>\n<li>Strong <span style=\"font-weight: bold\">HubSpot</span> experience (setup/admin mindset): pipelines, properties, workflows/automation, imports, reporting basics.</li>\n<li>Experience with HubSpot integrations (email tools, calling tools, enrichment tools)</li>\n<li>Hands-on experience with outbound tooling such as <span style=\"font-weight: bold\">Apollo, Clay, Instantly / Smartlead / similar</span>.</li>\n<li>Solid deliverability fundamentals: <span style=\"font-weight: bold\">SPF / DKIM / DMARC</span>, domain warm-up, sending best practices.</li>\n<li>Strong spreadsheet ability (Sheets/Excel): cleaning, transformation, QA, dedupe logic.</li>\n<li>Comfort working across multiple tools and keeping systems clean and aligned.<br><br></li>\n</ul>\n<p><span style=\"font-size: 14pt\">Must-Have Traits</span></p>\n<ul>\n<li>HubSpot Certifications: Must be HubSpot certified or have 2+ years of experience implementing HubSpot.</li>\n<li>Technical and detail-driven: you don’t ship broken variables or messy CRM data.</li>\n<li>Process-oriented: you build repeatable systems, not one-off fixes.</li>\n<li>Self-managed: you can run multiple implementations/campaigns without constant supervision.</li>\n<li>Clear communicator: you can explain what changed, why, and what happens next.<br><br></li>\n</ul>\n<p><span style=\"font-size: 14pt\">Nice-To-Have</span></p>\n<ul>\n<li>Experience building SOPs and standard operating templates for scale.</li>\n<li>Familiarity with B2B lead gen agencies or multi-client environments.<br></li>\n</ul>",
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