Proposal Coordinator (12 Month Term)

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  "source_hash": "79b41c29b0d1abddbfb840fd0f4f4a8e3c729c50e03f0d2a3e07035f9a3d34ea",
  "last_changed_at": "2026-05-30T06:02:24.286Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Vancouver, British Columbia, V6B 2Y5, Canada",
    "city": "Vancouver",
    "region": null,
    "country": "Canada",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": 75000,
  "salary_min": 60000,
  "inferred_at": "2026-06-06T09:46:43.000Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Vancouver, British Columbia, V6B 2Y5, Canada",
      "city": "Vancouver",
      "region": null,
      "country": "Canada",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "Canada"
    ]
  },
  "remote_policy": "hybrid",
  "salary_period": "year",
  "workplace_type": "hybrid",
  "salary_currency": "USD"
}

{}

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    "id": "51",
    "isRemote": null,
    "location": {
      "city": "Vancouver",
      "state": "British Columbia"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18840",
    "locationType": "2",
    "jobOpeningName": "Proposal Coordinator (12 Month Term)",
    "departmentLabel": "Sales: Enterprise",
    "employmentStatusLabel": "Fixed-Term"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Vancouver",
      "state": "British Columbia",
      "postalCode": "V6B 2Y5",
      "addressCountry": "Canada"
    },
    "datePosted": "2026-05-17",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\"><span>About PayByPhone</span></span><span> </span></span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span>At PayByPhone, our strength is our people. Behind our product is a talented, creative, and driven multi-disciplinary team united by a shared ambition: to make everyday mobility simpler. We believe innovation should be collaborative, learning should be constant, and work should be enjoyable. As we grow, we’re looking for people who want to grow with us.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"> <br><span>Together, we’re on an ambitious mission to create intuitive technology solutions that deliver world-class user experiences. We are a fast-growing, forward-thinking company and already help more than 60 million users across North America and Europe. Our technology helps millions of consumers pay quickly, easily, and securely — without waiting in line, carrying change, or worrying about costly fines.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\"><span>About The Role</span></span><span> </span></span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Location:</span></span><span>  Vancouver (Hybrid)</span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Employment type:</span></span><span> Fixed Term (12 - months)</span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Reports to:</span></span><span> Managing Director, NA</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, Arial_EmbeddedFont, Arial_MSFontService, sans-serif; font-size: 12pt\"><span>As a <span style=\"font-weight: bold\">Proposal Coordinator (Bids)</span>, your primary purpose is to provide essential support to the </span><span>B</span><span>id </span><span>Manager</span><span> and sales team throughout the entirety of the bid process. Your role encompasses meticulous bid searching, comprehensive administrative tasks, and seamless coordination to ensure </span><span>timely</span><span> and </span><span>accurate</span><span> bid submissions. By </span><span>leveraging</span><span> your organizational skills and attention to detail, you </span><span>facilitate</span><span> the smooth flow of bid-related activities from release to completion, thereby contributing to the achievement of our company's business development </span><span>objectives</span><span>.</span></span><span style=\"font-family: Arial, Arial_EmbeddedFont, Arial_MSFontService, sans-serif; font-size: 12pt\"> </span></p>\n<p><br></p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\"><span>Key Responsibilities</span></span><span> </span></span><span style=\"font-size: 14pt\"><br></span></p>\n<p><br></p>\n<ul>\n<li><span><span>Support the Company’s bid process from i</span><span>dentification to submission and pre-award negotiations</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Analy</span><span>z</span><span>e</span><span> bid requirements</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Comfortable learning and using software tools such as MS Office, </span><span>SalesForce</span><span>, and R</span><span>esponsive</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Write and edit </span><span>document</span><span>s for readability, consistency, and </span><span>appropriate tone</span><span>, describing </span><span>company capabilities, sector knowledge, management approach, and/or past performance</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Provide support in putting together exceptional bids that clearly </span><span>demonstrate</span><span> product benefits, and accurately respond to all elements to meet or exceed the bid requiremen</span><span>ts within the stipulated </span><span>time frames</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Track bid responses and evaluations of bid responses </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Obtain approvals by reviewing proposal with key providers and project </span><span>managers.</span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Support</span><span> developing effective processes, assets, and resources for succe</span><span>ssful bid submissions</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Participate in bid/no bid reviews with </span><span>Bid Manager and </span><span>the sales team. Conduct win/loss reviews</span><span> </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Assist Bid Manager in updating Responsive Answer Library</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Work with Marketing to curate bespoke materials for bid responses</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage</span><span> content on</span><span> Co</span><span>mmercial Team Confluence pages, </span><span>as it relates to the bid process</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Commercial Team special projects as assigned by </span><span>the Managing Director, NA</span></span><span> </span></li>\n</ul>\n<p> </p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\"><span>Key Requirements</span></span><span> </span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Essential Knowledge, Skills, and Experience</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span>1-3 years' experience in administrative/coordination activities</span></span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span>Experience in bid coordination related activities is an asset</span></span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span><span>Post-secondary degree is an asset but not required</span></span></span><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span><span style=\"font-family: Arial, Arial_EmbeddedFont, Arial_MSFontService, sans-serif; font-size: 10pt\"><br></span></span></span></li>\n</ul>\n<ul>\n<li><span><span>Experience working in a fast-paced, rapidly changing environment</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Experience in gathering information for reports</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Able to gather information accurately and quickly from multiple sources</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Experience with daily high-volume o</span><span>f outbound calling and emailing activities </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Experience in similar software development environment would be highly regarded </span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Experience working in Responsive is an asset</span></span><span> </span></li>\n<li><span><span>Experience in generating Salesforce reports is an asset</span></span><span> </span></li>\n<li><span><span>Proven ability to learn new software programs and able to learn quickly</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Intermediate</span><span> in Excel and PowerPoint</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Advanced Google research skills </span></span><span> </span></li>\n<li><span><span>Prior experience using Salesforce or other CRM</span></span></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-size: 14pt; font-weight: bold\"><span>What We Offer</span></span><span> </span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Compensation: </span></span><span>The expected salary range for this role is </span><span style=\"font-weight: bold\"><span>$60,000- $75,000 CAD</span></span><span>. Final compensation will be based on factors such as experience, skills, qualifications, and internal equity.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Vacation: </span></span><span>All </span><span>full-time employees start with </span><span style=\"font-weight: bold\"><span>4 weeks of vacation</span></span><span> per year.</span><span> </span></span></p>\n<p><span style=\"font-weight: bold\">Work From Anywhere:</span> Enjoy up to <span style=\"font-weight: bold\">3 weeks of work from anywhere</span> per year, subject to business needs and manager approval.</p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Personal Days: </span></span><span>We </span><span>provide </span><span style=\"font-weight: bold\"><span>5 personal days annually</span></span><span>, in addition to paid sick days, to support flexibility and work-life balance.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Comprehensive medical &amp; dental coverage:</span></span><span> Available to all full-time employees.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Employee Assistance Program (EAP): </span></span><span>Access to confidential support services and resources for you and your family.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\"><span>Career Growth &amp; Learning Support: </span></span><span>Opportunities for professional development, continuous learning, and career progression.</span><span> </span></span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 14pt\"><span style=\"font-weight: bold\"><span>Working at PayByPhone</span></span><span> </span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\"><span>We operate in a world that’s constantly evolving — and change is something we embrace. Our values guide how we show up for one another and for our customers every day. In short, we:</span><span> </span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Make things happen</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Stay curious</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Work together</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>Have fun</span><span> </span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-size: 12pt\"><span>See through our customers’ eyes</span><span> </span></span></li>\n</ul>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span>These principles shape how we collaborate, innovate, and deliver on our commitments.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"> <br><span>We’re also committed to fostering a diverse and representative workforce and an inclusive environment where everyone is treated with respect and fairness. We do not tolerate discrimination or harassment in our workplace or throughout our hiring process. Our hiring decisions are grounded in business needs, role requirements, and individual qualifications — ensuring we reflect the talent and communities we serve.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"><span>PayByPhone is committed to providing accommodation throughout the recruitment process. If you require accommodation, please reach out to us at [email protected].</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"> <br><span>Want to see our values in action? Visit our </span><a href=\"https://www.instagram.com/paybyphone/\" target=\"_blank\" rel=\"noopener noreferrer\"><span>Instagram</span></a><span> and </span><a href=\"https://www.linkedin.com/company/149407/\" target=\"_blank\" rel=\"noopener noreferrer\"><span>LinkedIn</span></a><span>. Curious about the story behind our values? Head over to our </span><a href=\"https://www.paybyphone.com/about\" target=\"_blank\" rel=\"noopener noreferrer\"><span>About Us</span></a><span> page to learn more.</span><span> </span></span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>\n<p><span style=\"font-size: 12pt\"> </span></p>",
    "compensation": "$60,000 - 75,000 CAD",
    "departmentId": "18840",
    "locationType": "2",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Proposal Coordinator (12 Month Term)",
    "departmentLabel": "Sales: Enterprise",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://paybyphone.bamboohr.com/careers/51",
    "employmentStatusLabel": "Fixed-Term"
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}