Finance Officer - Philippines

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  "location": {
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    "city": "Makati City",
    "region": "Legaspi Village",
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      "region": "Legaspi Village",
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    "id": "233",
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    "location": {
      "city": "Makati City",
      "state": "Legaspi Village"
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    "departmentId": "19152",
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    "jobOpeningName": "Finance Officer - Philippines",
    "departmentLabel": "Finance",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Makati City",
      "state": "Legaspi Village",
      "postalCode": "1223",
      "addressCountry": "Philippines"
    },
    "datePosted": "2026-02-19",
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    "description": "<p><span style=\"font-weight: bold\">TERMS OF REFERENCE</span></p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Position: </span>Finance Officer</p>\n<p><span style=\"font-weight: bold\">Location: </span>Manila, Philippines</p>\n<p><span style=\"font-weight: bold\">Reports to: </span>Finance Manager</p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">About RI: </span>Relief International is a leading non-profit organization working in 15 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.</p>\n<p><br></p>\n<p>Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.</p>\n<p>Relief International includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure. In addition, RI has country offices registered as affiliates of one of the alliance members in an additional 15 countries.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Key Responsibilities of the Finance Officer</span></p>\n<p><br><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Financial Reporting &amp; Partnership Management</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Partner Financial Review:</span> Responsible for the meticulous review of partner organizations' monthly financial reports, cross-referencing reported expenditures with supporting documentation to ensure strict adherence to the signed sub-grant agreements and donor regulations.</li>\n<li><span style=\"font-weight: bold\">Internal Reporting Support:</span> Assist the Finance Coordinator in the preparation of accurate month-end financial reporting packages, including comprehensive Balance Sheet account reconciliations.</li>\n<li><span style=\"font-weight: bold\">Discrepancy Resolution:</span> Proactively follow up on and resolve financial errors and discrepancies in a timely manner, in accordance with established standard operating procedures (SOPs).</li>\n<li><span style=\"font-weight: bold\">Year-End Activities:</span> Provide essential support during year-end closure activities, assisting with the preparation of financial statements and all requisite year-end reports.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">General Ledger Management (Bookkeeping)</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Transaction Recording:</span> Responsible for accurate and timely bookkeeping of all financial transactions within the NetSuite (NS) accounting system, including, but not limited to: processing vendor bills, vendor credits, journal entries, adjustment entries, and recording monthly liquidations for prepaid expenses and working cash advances (WCAs).</li>\n<li><span style=\"font-weight: bold; text-decoration: underline\">Documentation, Filing, and Archiving</span></li>\n</ul>\n<ul>\n<li><span style=\"font-weight: bold\">System and Physical Filing: </span>Responsible for the systematic physical filing and archiving of all hardcopy supporting documents. Additionally, ensure the proper creation, organization, and retention of all softcopy/digital documentation (e.g., scanned copies, digital reports).</li>\n<li><span style=\"font-weight: bold\">Digital Integration: </span>Ensure all softcopy documents are appropriately attached/uploaded to the corresponding transactions and records in the NetSuite (NS) accounting system for easy retrieval and audit trail.</li>\n<li><span style=\"font-weight: bold\">Compliance Assurance: </span>Ensure the completeness, integrity, and accessibility of both original hardcopy and softcopy supporting financial documents, maintaining full compliance with organizational (RI) policies, donor requirements, and external audit standards.<br></li>\n<li><span style=\"font-weight: bold; text-decoration: underline\">Payment Processing and Verification</span></li>\n</ul>\n<ul>\n<li><span style=\"font-weight: bold\">Document Review:</span> Critically review all incoming Payment Request Forms (PRFs) and Working Cash Advance (WCA) liquidations received from Supply Chain (SCO), Human Resources (HR), and Program teams.</li>\n<li><span style=\"font-weight: bold\">Payment Execution:</span> Accurately and securely process payments received from SCO, Program, and HR (including wire transfers and check payments) via the online banking platform, ensuring appropriate authorization and documentation.</li>\n<li><span style=\"text-decoration: underline\"><span style=\"font-weight: bold\">Cash, Bank, and Ledger Management</span></span></li>\n</ul>\n<ul>\n<li><span style=\"font-weight: bold\">Ledger Reconciliation:</span> Responsible for accurately maintaining and updating offline bank and cash ledgers, and performing regular, detailed reconciliation against the NS accounting system in coordination with the Finance Coordinator.</li>\n<li><span style=\"font-weight: bold\">WCA Tracking and Monitoring:</span> Maintain detailed WCA trackers, ensuring all advances are liquidated on a monthly basis and strictly adhere to RI Finance procedures.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Philippine Tax Compliance</span></p>\n<p>The role requires proven experience in tax calculation, declarations, reconciliation, and submission to the BIR.</p>\n<ul>\n<li><span style=\"font-weight: bold\">Withholding Tax Compliance (WH Tax):</span>\n<ul>\n<li><span style=\"font-weight: bold\">Calculation and Declaration:</span> Accurately calculate and prepare required monthly/quarterly remittance forms (e.g., BIR Form 1601-C, 1601-E, 0619-E) for Compensation, Expanded, and Final Withholding Taxes.</li>\n<li><span style=\"font-weight: bold\">Remittance &amp; Submission:</span> Ensure timely and accurate payment and submission of all withholding tax declarations to the Bureau of Internal Revenue (BIR).</li>\n<li><span style=\"font-weight: bold\">Reconciliation:</span> Perform regular reconciliation of withholding tax accounts and balances against the general ledger.</li>\n</ul>\n</li>\n<li><span style=\"font-weight: bold\">Annual Tax Certificate (BIR Form 2316):</span>\n<ul>\n<li>Support the Finance Coordinator in checking and preparing payments for mandated government remittances (SSS, PHIC, HDMF, WH Tax) and other in-country expenses.</li>\n<li>Conduct the annual review, checking, and accurate computation of employee tax refund or tax payable.</li>\n<li>Preparation and creation of the individual Annual Tax Certificate (BIR Form 2316).</li>\n</ul>\n</li>\n<li><span style=\"font-weight: bold\">General Tax Compliance:</span>\n<ul>\n<li>Assist in the preparation and submission of other necessary tax returns (e.g., Annual Income Tax Returns, VAT, Local Business Taxes, if applicable, in accordance with the INGO's tax-exempt status).</li>\n<li>Maintain organized and complete documentation for all tax-related transactions and submissions.</li>\n</ul>\n</li>\n<li> </li>\n<li><span style=\"font-weight: bold\">Audit Support</span></li>\n</ul>\n<ul>\n<li><span style=\"font-weight: bold\">Audit Preparation:</span> Assist the Finance Coordinator and Finance Manager in the comprehensive preparation of all Field Office financial documents required for external and internal audits. This includes, but is not limited to: preparing samples of transactional documentation, compiling reports, collating manuals/SOPs, and fulfilling all other audit requirements.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Required Qualifications and Experience</span></p>\n<p><br><br></p>\n<p><br><span style=\"font-weight: bold\">Educational Requirements</span></p>\n<ul>\n<li>A minimum of a Bachelor's Degree (BS/BA) in Accounting, Finance, Business Administration, or a closely related field from a recognized university.</li>\n<li><em>Preference will be given to candidates who are a Certified Public Accountant (CPA) or actively pursuing certification.</em></li>\n</ul>\n<p><br><span style=\"font-weight: bold\">Professional Experience</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Minimum of 3 to 5 years</span> of progressive professional experience in finance, accounting, or audit roles, preferably within an International Non-Governmental Organization (INGO).</li>\n<li><span style=\"font-weight: bold\">NGO Financial Management:</span> Demonstrated experience working with donor regulations (e.g., USAID, FCDO, UN agencies, EU, etc.) and managing financial reporting for grant-funded projects.</li>\n<li><span style=\"font-weight: bold\">Philippine Tax and Compliance:</span> Proven, in-depth experience with Philippine tax laws, including hands-on experience in BIR tax calculation, declaration, reconciliation, and timely submission (e.g., Withholding Tax, BIR Form 2316 preparation).</li>\n<li><span style=\"font-weight: bold\">System Proficiency:</span> Strong command of an Enterprise Resource Planning (ERP) system, with specific experience using NetSuite (NS) highly advantageous.</li>\n<li><span style=\"font-weight: bold\">Bookkeeping &amp; Reporting:</span> Expert-level ability in applying standard accounting principles (e.g., IFRS/GAAP) to bookkeeping, account reconciliation (especially Balance Sheet accounts), and month-end closing procedures.</li>\n</ul>\n<p><br><span style=\"font-weight: bold\">Technical Skills</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Software:</span> Advanced proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUPs, complex formulas) is mandatory.</li>\n<li><span style=\"font-weight: bold\">Language:</span> Excellent verbal and written communication skills in English.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">RI Values: </span></p>\n<p>We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:</p>\n<ul>\n<li>Inclusiveness</li>\n<li>Transparency and Accountability</li>\n<li>Agility and Innovation</li>\n<li>Collaboration</li>\n<li>Sustainability</li>\n</ul>",
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    "jobOpeningStatus": "Open",
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    "jobOpeningShareUrl": "https://ri.bamboohr.com/careers/233",
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