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Coordinator, Research and Prospect Development
Ecsr Fa Us2 Oraclecloud Com CX · Nashville, TN, United States · Hybrid · Active · Oracle Recruiting Cloud / Fusion HCM
Job facts
| Field | Value |
|---|---|
| Company | Ecsr Fa Us2 Oraclecloud Com CX |
| Title | Coordinator, Research and Prospect Development |
| Normalized title | - |
| Department / team | University Operations |
| Location | Nashville, TN, United States |
| Work model | Hybrid / Hybrid |
| Employment type | Full Time |
| Salary | - |
| Status | active |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
| Posted / first seen | 2026-05-28 / 2026-05-31 |
| Changed / last seen | 2026-06-06 / 2026-06-06 |
Related slices
| Page | What it contains | Open |
|---|---|---|
| Company jobs | Active postings from Ecsr Fa Us2 Oraclecloud Com CX. | Open |
| Company breakdowns | Role, location, ATS, and work model facets for this company. | Open |
| ATS provider jobs | Active postings observed through Oracle Recruiting Cloud / Fusion HCM. | Open |
| Provider filtered search | The same provider as a filtered job collection. | Open |
| City jobs | Active postings in Nashville. | Open |
| Department jobs | Active postings in University Operations. | Open |
| Work model jobs | Active Hybrid postings. | Open |
| Lifecycle events | Open, update, close, and reopen events for this posting. | Open |
| Original posting | Canonical source or apply URL captured from the ATS. | Open |
Linked records
| Company | Ecsr Fa Us2 Oraclecloud Com CX |
| Source | f7696822-f510-4188-bfb2-a113de193ac7 |
| ATS provider | Oracle Recruiting Cloud / Fusion HCM |
Description
Description
Please excuse any formatting errors on this job description. This is a known systems issue we are working on fixing.
The Program Coordinator provides comprehensive operational support for the Research and Prospect Development team within Development and Alumni Relations (DAR) to ensure effective management of departmental programs and initiatives. This role is responsible for managing team operations and administrative processes, coordinating budget and vendor activity, maintaining data systems, and supporting the overall needs of the department.
About the Work Unit :
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. Learn more about our department at https://www.vanderbilt.edu/dar/
About You:
Our ideal candidate is a responsible, proactive, team-oriented professional who is excited to learn and work with dedicated team members who are passionate about our mission. In this role, you have the ability to work independently, take initiative, manage multiple priorities simultaneously, meet deadlines, and adapt to changing priorities. You can enjoy a flexible working environment that embraces a hybrid approach, allowing a balance of working remotely and collaborating in the office with colleagues. You will be a key contributor and valued member of the Research and Prospect Development team.
Key Functions and Expected Performance: (In order of strategic importance and time spent)
RPD Team Operations and Administrative Support
Provide overall team office management support to ensure smooth daily operations.
Assist with calendaring for team leadership during peak seasons.
Plan and manage quarterly team meetings and events, including communications, slide deck development, logistics, vendor coordination, budget tracking, and post-event reconciliation.
Coordinate with HR and other DAR teams to support RPD hiring processes, interview scheduling, and candidate communications as needed.
Maintain organized electronic filing systems.
Assist in the coordination and tracking of program initiatives and deliverables.
Develop and maintain documentation of processes and workflows.
Recommend improvements to enhance efficiency and effectiveness.
RPD Budget and Vendor Management
Assist in the development, monitoring, and reconciliation of departmental budgets. Track and manage program expenses to ensure alignment with approved budgets.
Process invoices, reimbursements, and travel expenses in accordance with institutional policies.
Serve as primary liaison for department vendor management, including coordinating vendor contracts, payments, and trainings.
Identify opportunities for financial process improvement and cost efficiencies.
CRM Data Management & Reporting
Maintain a thorough knowledge of the fundraising database (Salesforce CRM) and perform routine data entry.
Pull routine and ad hoc reports via Salesforce and Tableau to support leadership decision-making.
Assist with the creation of event briefings and light prospect research.
Support data projects, including tracking metrics, compiling reports, and maintaining spreadsheets.
Maintain confidentiality and integrity of sensitive information.
Other Duties as Assigned
Support special projects and cross-functional initiatives.
Provide additional administrative and operational support as needed to meet evolving departmental priorities.
Supervisory Relationships :
This position has no supervisory responsibility; this position reports administratively and functionally to the Executive Director of Research and Prospect Development.
Work Environment:
This position will be a hybrid role based in Nashville, requiring approximately 1 day per week in office, depending on the business needs.
Education and Certifications:
Bachelor’s degree, or the equivalent, is required. Experience and Skills :
2+ years of relevant experience is required. Strong proficiency in Microsoft Excel, Word, and database systems. Experience with reporting tools and data management systems preferred. Experience with budget tracking and financial reconciliation preferred. Experience supporting HR processes and vendor coordination preferred. Required Competencies
Excellent organizational skills and attention to detail. Ability to manage multiple projects simultaneously and meet deadlines. Strong written and verbal communication skills. Ability to exercise discretion and maintain confidentiality. Strong analytical and problem-solving skills. Ability to work independently while contributing to a collaborative team environment. Professional demeanor and customer-service orientation. Excellent written and oral communication skills. Proven ability to work collaboratively across teams and academic disciplines, fostering partnerships and aligning priorities. Experience managing multiple projects simultaneously and meeting deadlines in a dynamic and evolving environment. The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.
Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Full job record
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| Org ID | e9a9071a-e160-4f3e-9965-5eaad10096b5 |
| Source ID | f7696822-f510-4188-bfb2-a113de193ac7 |
| Board ID | f7696822-f510-4188-bfb2-a113de193ac7 |
| Provider | oracle_hcm |
| Provider Job Key | 10008372 |
| Title | Coordinator, Research and Prospect Development |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Nashville, TN, United States |
| Department | University Operations |
| Team | — |
| Employment Type | full_time |
| Workplace Type | hybrid |
| Remote Policy | hybrid |
| Country | United States |
| Region | TN |
| City | Nashville |
| Salary Raw | Description Please excuse any formatting errors on this job description. This is a known systems issue we are working on fixing. The Program Coordinator provides comprehensive operational support for the Research and Prospect Development team within Development and Alumni Relations (DAR) to ensure effective management of departmental programs and initiatives. This role is responsible for managing team operations and administrative processes, coordinating budget and vendor activity, maintaining data systems, and supporting the overall needs of the department. About the Work Unit : The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. Learn more about our department at https://www.vanderbilt.edu/dar/ About You: Our ideal candidate is a responsible, proactive, team-oriented professional who is excited to learn and work with dedicated team members who are passionate about our mission. In this role, you have the ability to work independently, take initiative, manage multiple priorities simultaneously, meet deadlines, and adapt to changing priorities. You can enjoy a flexible working environment that embraces a hybrid approach, allowing a balance of working remotely and collaborating in the office with colleagues. You will be a key contributor and valued member of the Research and Prospect Development team. Key Functions and Expected Performance: (In order of strategic importance and time spent) RPD Team Operations and Administrative Support Provide overall team office management support to ensure smooth daily operations. Assist with calendaring for team leadership during peak seasons. Plan and manage quarterly team meetings and events, including communications, slide deck development, logistics, vendor coordination, budget tracking, and post-event reconciliation. Coordinate with HR and other DAR teams to support RPD hiring processes, interview scheduling, and candidate communications as needed. Maintain organized electronic filing systems. Assist in the coordination and tracking of program initiatives and deliverables. Develop and maintain documentation of processes and workflows. Recommend improvements to enhance efficiency and effectiveness. RPD Budget and Vendor Management Assist in the development, monitoring, and reconciliation of departmental budgets. Track and manage program expenses to ensure alignment with approved budgets. Process invoices, reimbursements, and travel expenses in accordance with institutional policies. Serve as primary liaison for department vendor management, including coordinating vendor contracts, payments, and trainings. Identify opportunities for financial process improvement and cost efficiencies. CRM Data Management & Reporting Maintain a thorough knowledge of the fundraising database (Salesforce CRM) and perform routine data entry. Pull routine and ad hoc reports via Salesforce and Tableau to support leadership decision-making. Assist with the creation of event briefings and light prospect research. Support data projects, including tracking metrics, compiling reports, and maintaining spreadsheets. Maintain confidentiality and integrity of sensitive information. Other Duties as Assigned Support special projects and cross-functional initiatives. Provide additional administrative and operational support as needed to meet evolving departmental priorities. Supervisory Relationships : This position has no supervisory responsibility; this position reports administratively and functionally to the Executive Director of Research and Prospect Development. Work Environment: This position will be a hybrid role based in Nashville, requiring approximately 1 day per week in office, depending on the business needs. Education and Certifications: Bachelor’s degree, or the equivalent, is required. Experience and Skills : 2+ years of relevant experience is required. Strong proficiency in Microsoft Excel, Word, and database systems. Experience with reporting tools and data management systems preferred. Experience with budget tracking and financial reconciliation preferred. Experience supporting HR processes and vendor coordination preferred. Required Competencies Excellent organizational skills and attention to detail. Ability to manage multiple projects simultaneously and meet deadlines. Strong written and verbal communication skills. Ability to exercise discretion and maintain confidentiality. Strong analytical and problem-solving skills. Ability to work independently while contributing to a collaborative team environment. Professional demeanor and customer-service orientation. Excellent written and oral communication skills. Proven ability to work collaboratively across teams and academic disciplines, fostering partnerships and aligning priorities. Experience managing multiple projects simultaneously and meeting deadlines in a dynamic and evolving environment. The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude. Company At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law. |
| Salary Min | — |
| Salary Max | — |
| Salary Currency | — |
| Salary Period | hour |
| Source URL | https://ecsr.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/job/10008372 |
| Apply URL | https://ecsr.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/job/10008372 |
| First Seen At | 2026-05-31 18:15:39Z |
| Last Seen At | 2026-06-06 11:16:52Z |
| Last Checked At | 2026-06-06 11:16:52Z |
| Last Changed At | 2026-06-06 11:16:52Z |
| Inactive At | — |
| Source Posted At | 2026-05-28 21:48:47Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=oracle_hcm/board=ecsr.fa.us2.oraclecloud.com|CX/date=2026-06-06/2026-06-06T11-16-41-006Z-8147b4256acae8903ed8f3c138321891f71a57730e2b66ba98e702167d7fe005.json |
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"ShortDescriptionStr": "The Program Coordinator provides comprehensive operational support for the Research and Prospect Development team within Development and Alumni Relations (DAR) to ensure effective management of departmental programs and initiatives. This role is responsible for managing team operations and administrative processes, coordinating budget and vendor activity, maintaining data systems, and supporting the overall needs of the department. ",
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"ExternalDescriptionStr": "<p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Please excuse any formatting errors on this job description. This is a known systems issue we are working on fixing.</span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">The Program Coordinator provides comprehensive operational support for the Research and Prospect Development team within Development and Alumni Relations (DAR) to ensure effective management of departmental programs and initiatives. This role is responsible for managing team operations and administrative processes, coordinating budget and vendor activity, maintaining data systems, and supporting the overall needs of the department. </span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>About the Work Unit</u>:</strong></span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. </span></span><span style=\"color: rgb(68, 114, 196); font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Learn more about our department at </span></span><a target=\"_blank\" rel=\"noopener noreferrer\" href=\"https://www.vanderbilt.edu/dar/\"><span style=\"color: rgb(68, 114, 196); font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">https://www.vanderbilt.edu/dar/</span></span></a></p><p><span style=\"color: black; font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>About You:</u></strong></span></span></p><p><span style=\"color: black; font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Our ideal candidate is a responsible, proactive, team-oriented professional who is excited to learn and work with dedicated team members who are passionate about our mission. In this role, you have the ability to work independently, take initiative, manage multiple priorities simultaneously, meet deadlines, and adapt to changing priorities. You can enjoy a flexible working environment that embraces a hybrid approach, allowing a balance of working remotely and collaborating in the office with colleagues. You will be a key contributor and valued member of the Research and Prospect Development team.</span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>Key Functions and Expected Performance:</u> </strong></span><i><span style=\"font-size: 11pt;\">(In order of strategic importance and time spent)</span></i></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong>RPD Team Operations and Administrative Support</strong></span></span></p><ul style=\"list-style-type: disc;\"><li><p><span>Provide overall team office management support to ensure smooth daily operations.</span></p></li><li><p><span>Assist with calendaring for team leadership during peak seasons. </span></p></li><li><p><span>Plan and manage quarterly team meetings and events, including communications, slide deck development, logistics, vendor coordination, budget tracking, and post-event reconciliation.</span></p></li><li><p><span>Coordinate with HR and other DAR teams to support RPD hiring processes, interview scheduling, and candidate communications as needed.</span></p></li><li><p><span>Maintain organized electronic filing systems.</span></p></li><li><p><span>Assist in the coordination and tracking of program initiatives and deliverables.</span></p></li><li><p><span>Develop and maintain documentation of processes and workflows.</span></p></li><li><p><span>Recommend improvements to enhance efficiency and effectiveness.</span></p></li></ul><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong>RPD Budget and Vendor Management</strong></span></span></p><ul style=\"list-style-type: disc;\"><li><p><span>Assist in the development, monitoring, and reconciliation of departmental budgets. Track and manage program expenses to ensure alignment with approved budgets.</span></p></li><li><p><span>Process invoices, reimbursements, and travel expenses in accordance with institutional policies.</span></p></li><li><p><span>Serve as primary liaison for department vendor management, including coordinating vendor contracts, payments, and trainings. </span></p></li><li><p><span>Identify opportunities for financial process improvement and cost efficiencies.</span></p></li></ul><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong>CRM Data Management & Reporting</strong></span></span></p><ul style=\"list-style-type: disc;\"><li><p><span>Maintain a thorough knowledge of the fundraising database (Salesforce CRM) and perform routine data entry. </span></p></li><li><p><span>Pull routine and ad hoc reports via Salesforce and Tableau to support leadership decision-making.</span></p></li><li><p><span>Assist with the creation of event briefings and light prospect research. </span></p></li><li><p><span>Support data projects, including tracking metrics, compiling reports, and maintaining spreadsheets.</span></p></li><li><p><span>Maintain confidentiality and integrity of sensitive information.</span></p></li></ul><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong>Other Duties as Assigned</strong></span></span></p><ul style=\"list-style-type: disc;\"><li><p><span>Support special projects and cross-functional initiatives.</span></p></li><li><p><span>Provide additional administrative and operational support as needed to meet evolving departmental priorities.</span></p></li></ul><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>Supervisory Relationships</u>:</strong></span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">This position has no supervisory responsibility; this position reports administratively and functionally to the Executive Director of Research and Prospect Development.</span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>Work Environment:</u></strong></span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">This position will be a hybrid role based in Nashville, requiring approximately 1 day per week in office, depending on the business needs. </span></span></p><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>Education and Certifications:</u></strong></span></span></p><ul><li><a name=\"_Hlk155867636\">Bachelor’s degree, or the equivalent, is required. </a></li></ul><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>Experience and Skills</u>:</strong></span></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">2+ years of relevant experience is required. </span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Strong proficiency in Microsoft Excel, Word, and database systems.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Experience with reporting tools and data management systems preferred.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Experience with budget tracking and financial reconciliation preferred.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Experience supporting HR processes and vendor coordination preferred.</span></span></li></ul><p><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\"><strong><u>Required Competencies</u></strong></span></span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Excellent organizational skills and attention to detail.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Ability to manage multiple projects simultaneously and meet deadlines.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Strong written and verbal communication skills.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Ability to exercise discretion and maintain confidentiality.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Strong analytical and problem-solving skills.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Ability to work independently while contributing to a collaborative team environment.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Professional demeanor and customer-service orientation.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Excellent written and oral communication skills.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Proven ability to work collaboratively across teams and academic disciplines, fostering partnerships and aligning priorities.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">Experience managing multiple projects simultaneously and meeting deadlines in a dynamic and evolving environment.</span></span></li><li><span style=\"font-family: "Calibri", sans-serif;\"><span style=\"font-size: 11pt;\">The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.</span></span></li></ul>",
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