Operations & Executive Coordinator

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    "description": "<p><span style=\"color: #374151; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">About Anvil</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">For over a decade, Anvil has built intelligence platforms for Canada and NATO allies — data and information management tools designed for the people making decisions in complex, high-stakes environments. We are part of the first generation of Canadian defence technology companies working toward genuine defence sovereignty, and we hire people who care about that mission. We are Canada’s sovereign intelligence capability and the vanguard of Canadian defence renewal.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Job Type: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Full Time Hybrid (Ottawa)</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">While this is a hybrid role with opportunities for flexible work, the nature of the role will likely necessitate working in the Anvil office multiple times a week, with the possibility of being in the office up to 5 days during peak periods.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Total Compensation: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">CAD $75,000-85,000 base salary — placement within range based on experience and qualifications.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Vacancy Status: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This posting is for an existing vacancy at Anvil. We are actively hiring for this role.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(31, 41, 55); font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">The Role</span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">As Operations &amp; Executive Coordinator, you will provide key support to our senior leadership team - including the CEO, CFO, and COO - along with our marketing function.  You will work closely with our COO who will set your priorities and direction.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">You will help keep Anvil running effectively across several key areas, including supporting our office environment, coordinating executive schedules and travel, helping with government visits, and assisting with marketing research and content coordination. No two weeks will look identical, and you will have visibility into our business from day one.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">For the right person, this role will be a launch pad into a career in the Canadian defence sector. You will work closely with leadership, gain exposure to how a defence technology company operates, and be well positioned to grow into operations, executive support, marketing, or another area where you demonstrate strong ability.</span></p>\n<p><br></p>\n<p><br></p>\n<p><span style=\"color: #374151; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Office &amp; Facilities</span><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage the day-to-day office environment: visitor reception, supplies, equipment ordering, mail and courier handling</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate meeting room bookings and AV setup; troubleshoot first-line issues before they become problems</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate health and safety basics (first aid, fire warden coordination, JHSC administration)</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Help plan and run office events: all-hands, team socials, offsites, customer and partner receptions</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support office planning as headcount scales (desk allocation, capacity tracking, office moves)</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: #374151; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Executive &amp; Leadership Support</span><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate travel logistics for executives and visiting leadership: flights, hotels, ground transport, conference registrations</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Compile expense reports and manage related documentation</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Prepare meeting packs, agendas, and minutes; track action items and follow up</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Help coordinate investor, customer, and government visits</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Handle document formatting, slide cleanup, and proofreading</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: #374151; font-family: Arial,sans-serif; font-size: 12pt; font-weight: bold\">Marketing Support</span><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Monitor and flag relevant media coverage, industry news, and competitor activity</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Conduct market research as directed</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate logistics and event management</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support social media with graphics coordination and copy assistance</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proof documents and collateral before distribution</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(31, 41, 55); font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Skills, Experience, and Requirements</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Candidates who meet the following requirements are likely to succeed as our Operations &amp; Executive Coordinator. Recent graduates with limited professional experience who meet our requirements are encouraged to apply.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">All applicants must be eligible to obtain and maintain a Canadian Government Security Clearance to the Top Secret level.</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Exceptional organizational skills: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">you are the person who never loses track of things and never drops a ball</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Strong written communication: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">you can draft a clear email, clean up a slide, and proof a document without being asked twice</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">High discretion: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">you will be exposed to sensitive information about the company, its clients, and its leadership</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">A proactive approach: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">you take initiative on routine tasks and flag what needs attention</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Adaptable and organized: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">you manage a varied workload and adjust as priorities are set</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Genuine interest in the defence and national security sector: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">you do not need previous professional experience in the sector, but you need to demonstrably care about the mission</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">An undergraduate degree: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">or other professional evidence of strong written and verbal communication and organizational skills</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(31, 41, 55); font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Compensation &amp; Benefits</span><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Competitive salaries</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Flexible health benefits package</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Industry-leading employer retirement contributions match</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Hybrid work model combining remote flexibility with meaningful in-person collaboration in our modern office in the historic Carriageway building in downtown Ottawa</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(31, 41, 55); font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Application Process</span><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">To apply for this role, please submit a CV and cover letter. Due to the requirements for strong written communication in the role, your cover letter will be an important part of your application and should include the following:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Why you want to work for Anvil</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Why you think you are suited for the role, with focus on where any interest or experience in national defence comes from</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Applications without a relevant cover letter will not be considered.</span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\"><br></span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The application process will likely include:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">A preliminary call with our team, which will be a chance for you to find out more about ANVIL and the role.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">An initial interview to discuss your experience and suitability for the role.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">ANVIL welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Why Join Us?</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Our Mission</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This is more than just a job; you'll be part of a team of dedicated professionals who share a common goal: to increase the safety and security of Western democracies through the effective use of data. Our workplace is not just a job; it's a community of like-minded people working together to make a positive impact on the world we live in.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Compensation &amp; Benefits</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Competitive salaries</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Flexible health benefits package through Equitable</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Industry-leading employer retirement contributions match</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Work Environment</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Hybrid work model combining remote flexibility with meaningful in-person collaboration</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Modern office in the historic Carriageway building in beautiful downtown Ottawa</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Access to downtown amenities, transit, and Ottawa's vibrant cultural scene</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">What You'll Experience</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Work alongside dedicated professionals who value excellence and collaboration</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Contribute to building the team behind technologies with real-world security impact</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ground-floor opportunity to shape people operations as ANVIL scales</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Join a culture where your expertise and ideas matter</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Application Process</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">To apply for this role, please submit your CV and cover letter. The application process will likely include:</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">A preliminary call with our team, which will be a chance for you to find out more about ANVIL and the role.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">An initial interview to discuss your experience and suitability for the role.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">A practical exercise to assess your approach to common scenarios in the role.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-style: italic\">ANVIL welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Use of AI in Recruitment: </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">ANVIL does not use artificial intelligence to screen, assess, or select applicants for this position. All applications are reviewed by members of our recruitment team.</span></p>",
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