***IMMEDIATE OPENING*** Attendance Clerk/School Secretary

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    "location": {
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      "state": "Arizona"
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    "jobOpeningName": "***IMMEDIATE OPENING*** Attendance Clerk/School Secretary",
    "departmentLabel": "Education",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Phoenix",
      "state": "Arizona",
      "postalCode": "85042",
      "addressCountry": "United States"
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    "datePosted": "2026-05-29",
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    "description": "<p>Attendance Clerk/Administrative Secretary<br></p>\n<p><br></p>\n<p>Reports to: Principal on site</p>\n<p><br></p>\n<p>Works closely with Principal, other administrators and administrative staff and teachers</p>\n<p><br></p>\n<p>Possible 10-12 month position</p>\n<p><br></p>\n<p>Experience a school registrar or work in Infinite Campus a plus. Extremely busy office.</p>\n<p><br></p>\n<p>Goal: A classified position responsible for the intake, maintenance and coordination of student files.</p>\n<p><br></p>\n<p>Qualifications:</p>\n<p><br></p>\n<p>Ø Excellent Organizational skills</p>\n<p><br></p>\n<p>Ø Knowledge of Administrative Management computer programs: Infinite Campus</p>\n<p><br></p>\n<p>Ø Excellent computer skills and phone manner is a must<br></p>\n<p><br></p>\n<p>Ø Must have background check and/or fingerprint card before hiring</p>\n<p><br></p>\n<p>Ø Good communications skills</p>\n<p><br></p>\n<p><br></p>\n<p> Short Job Description:</p>\n<p><br></p>\n<p>Oversight of the attendance and grade programs. Maintain letters for students to be sent home and in their file. Oversight of SAIS.</p>\n<p><br></p>\n<p>Assist Test coordinator for the campus, including downloading of labels, testing results and managing student’s files for testing information. Works closely with Special Education providing them with test results etc.</p>\n<p><br></p>\n<p>Purchasing campus supplies through the different vendors available. Monitoring supplies and cost at all times.</p>\n<p><br></p>\n<p>Provide weekly reports for Principal.</p>\n<p><br></p>\n<p>Attend Administrative and staff meetings and take minutes for these meetings, distribution of minutes to all staff and keep binder copies for auditing purposes.</p>\n<p>Coordinates ELL, Parent Compact, Special Ed program work</p>\n<p>Confirm report card posting in Infinite Campus for teachers<br></p>\n<p>Prepares and post teachers schedules</p>\n<p>Coordinate &amp; maintain online pickup system, Driveline</p>\n<p>Clear school busses at the end of their routes</p>\n<p><br></p>\n<p><br></p>\n<p>School:</p>\n<p><br></p>\n<p>Answer phones and take messages professionally</p>\n<p>Completes paperwork for enrolling and withdrawing of students</p>\n<p>Post needed data and keep information area on the boards and tables clean</p>\n<p>Prepares documentation and budget information as needed<br></p>\n<p><br></p>\n<p><br></p>\n<p>Students:</p>\n<p><br></p>\n<p>Enter student data </p>\n<p>Attendance, phone calls, letters and monitors attendance as needed</p>\n<p>Make transcripts, provide and request transcripts and file as needed</p>\n<p>Complete paperwork for enrolling and withdrawing a student</p>\n<p>Keep files of classes and teacher schedules, follow up and send out report cards</p>\n<p>Order and track graduation supplies and diplomas (kindergarten and 8th grade)<br></p>\n<p>Organization of student files</p>\n<p><br></p>\n<p><br></p>\n<p>Other as requested by supervisor</p>",
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