London Office Coordinator (m/f/d)

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  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "London",
    "city": null,
    "region": null,
    "country": "London",
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    "confidence": 0.8
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      "country": "London",
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    "countries": [
      "London"
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{}

{
  "id": "2650180",
  "name": "London Office Coordinator (m/f/d)",
  "office": "London",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-05-28T13:30:01+00:00",
  "seniority": "experienced",
  "department": "National Offices",
  "occupation": "event_planning_and_coordination",
  "subcompany": "European Council on Foreign Relations (ECFR)",
  "employmentType": "fixed_term",
  "jobDescriptions": [
    {
      "name": "Job Purpose",
      "value": "ECFR, in close cooperation with Mandate, is launching a project marking the 10-year anniversary of the Brexit referendum. Building on this milestone, the project will explore how UK–EU relations are evolving in a changing global context, combining research, polling and policy analysis to identify opportunities for strengthened cooperation between Europe and the UK.<br><br>To support the delivery of this initiative, we are seeking a <strong>London Office Coordinator</strong> to contribute to the implementation of the project’s advocacy and outreach activities. The role will be responsible for coordinating project plans, organising in-person and online events, supporting stakeholder engagement, and ensuring the smooth day-to-day running of the London office. Working closely with the Advocacy Manager and the EU–UK Campaign Manager, the role provides essential organisational support to ensure activities are delivered on time, to a high standard, and in line with project objectives.<br><br>The successful candidate will have a strong understanding of the UK political landscape and policy context, prior experience in project coordination and event delivery within policy, think tank, NGO or similarly stakeholder-driven organisations. They will be proactive, well organised and comfortable managing tasks independently in a fast-paced environment."
    },
    {
      "name": "Main Responsibilities",
      "value": "<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Project and Advocacy Coordination</strong></span> </p><ul><li><span><span>In collaboration with the Advocacy Manager </span><span>and EU-UK Campaign Manager</span><span>, contribute to the planning and delivery of the EU-UK Project work plan and London office activities. </span></span></li><li><span><span>Monitor project timelines,</span><span>priorities </span><span>and deliverables, ensuring activities are coordinated effectively and risks or delays are escalated where necessary. </span></span></li><li><span><span>Oversee the day-to-day administration and coordination of project activities, ensuring effective organisation, cross-team communication and compliance with donor and grant requirements. </span></span></li><li><span><span>Manage project content across digital platforms, including the website and social media channels, ensuring clear,</span><span>consistent </span><span>and engaging communications. </span></span></li><li><span><span>Contribute to advocacy,</span><span>outreach </span><span>and communications activities in alignment with ECFR’s wider institutional priorities. </span></span></li><li><span><span>Assist </span><span>with the </span><span>financial administration, including invoice processing, expense </span><span>tracking </span><span>and expenditure monitoring.</span></span></li></ul><p><strong>Events and Stakeholder Engagement </strong></p><ul><li><span><span>Organise and coordinate virtual and in-person events, including </span><span>logistics</span><span>, venue management, invitations, guest lists, speaker </span><span>liaison </span><span>and briefing materials. </span></span></li><li><span><span>Support on-site event delivery, supplier coordination and post-event reporting and evaluation. </span></span></li><li><span><span>Maintain </span><span>accurate </span><span>stakeholder records and engagement activity within the CRM system. </span></span></li><li><span><span>Liaise with policymakers, civil society organisations, media contacts, </span><span>partners </span><span>and Council Members to support outreach and stakeholder engagement activities. </span></span></li><li><span><span>Contribute to coordination across ECFR’s national office network and represent ECFR externally where </span><span>appropriate</span><span>.</span></span></li></ul><p><strong>London Office and Administrative Support</strong> </p><ul><li><span><span>Help ensure the smooth day-to-day running of the London office, including internal meetings and team coordination.</span></span></li><li><span><span>Support the preparation of campaign materials, stakeholder briefings, internal </span><span>updates </span><span>and outreach communications. </span></span></li><li><span><span>Coordinate internal reporting processes and contribute to progress updates for leadership,</span><span>donors </span><span>and partners. </span></span></li></ul><p><strong>Cross-Functional Collaboration </strong></p><ul><li><span><span>Work closely with internal teams,</span><span>consultants </span><span>and external partners to support </span><span>smooth operations and </span><span>to ensure alignment on priorities and timelines. </span></span></li><li><span><span>Contribute proactively to team planning, </span><span>problem-solving </span><span>and continuous improvement initiatives. </span></span></li></ul>"
    },
    {
      "name": "Person Specification",
      "value": "<p><strong>Education  </strong></p><ul><li>Bachelor’s or master’s degree in international relations, political science, communications or related field.</li></ul><p><strong>Experience </strong></p><ul><li><span><span>2-4 </span><span>years’ experience in </span><span>a </span><span>project coordination, events </span><span>or advocacy-related role within a policy, think tank, </span><span>NGO </span><span>or similar organisation environment.</span></span></li><li><span><span>Proven experience coordinating and delivering events (virtual and in-person), including stakeholder engagement and logistical management. </span></span></li><li><span><span>Excellent written and verbal English communication skills </span><span>is essential.</span></span></li><li><span><span>Demonstrable understanding of the UK political and foreign policy landscape, including key institutions, think tanks and stakeholder networks, alongside knowledge of European politics, EU decision-making </span><span>processes </span><span>and EU foreign policy. </span></span></li><li><span><span>Basic understanding of budget management and financial administration, with the ability to support budget tracking </span><span>and reporting</span><span>, expense monitoring and invoice processing in a project environment is desi</span><span>rable.</span></span></li></ul><p><strong>IT requirements </strong></p><ul><li><span><span>Essential p</span><span>roficiency </span><span>in </span><span>MS </span><span>Office 365 </span><span>and </span><span>online </span><span>collaborat</span><span>ion </span><span>tools </span><span>e</span><span>.</span><span>g</span><span>. Zoom, Teams...</span></span></li><li><span><span>E</span><span>xperience using </span><span>CRM </span><span>systems </span><span>e</span><span>.</span><span>g</span><span>. </span><span>CiviCRM </span><span>or similar</span><span>, </span></span></li><li><span><span>Knowledge of content creation and </span><span>design tools </span><span>e</span><span>.</span><span>g</span><span>. </span><span>WordPress, </span><span>Canva</span><span> is an advantage.</span></span></li><li><span><span>Basic understanding of data </span><span>protection </span><span>principles</span><span>, </span><span>and </span><span>secure handling of sensitive information.</span></span></li></ul>"
    },
    {
      "name": "Skills and Abilities",
      "value": "<ul><li><span><span>Strong organisational and coordination skills,</span><span>with the ability </span><span>to manage multiple work</span><span>loads simultaneously</span><span>, prioritise effectively and </span><span>work </span><span>in a fast-paced environment.</span></span></li><li><span><span>Ability to take ownership of tasks and deliverables, working with in</span><span>itiative </span><span>while </span><span>remaining </span><span>aligned with senior guidance </span><span>and team priorities.</span></span></li><li><span><span>Excellent stakeholder management skills, with confidence engaging with internal teams and </span><span>senior </span><span>external </span><span>partners</span><span>.</span></span></li><li><span><span>Ability to work independently and as part of a multi-disciplinary and </span><span>international </span><span>team, fostering a collaborative work culture.</span></span></li><li><span><span>High attention to detail</span><span>, </span><span>with a </span><span>reliable </span><span>and </span><span>quality</span><span>-</span><span>driven </span><span>approach to work.</span></span></li><li><span><span>Strong written and verbal communication skills, with attention to clarity, </span><span>tone </span><span>and accuracy.</span></span></li><li><span><span>Proactive and solutions-oriented </span><span>mindset</span><span>, with the ability to </span><span>anticipate </span><span>needs</span><span>, </span><span>identify </span><span>risks early </span><span>and respond appropriately.</span></span></li><li><span><span>Flexible and </span><span>adaptable approach,</span><span>with willingness to learn and </span><span>operate </span><span>in a dynamic </span><span>policy environment.</span></span></li></ul><p><em>Special conditions </em></p><ul><li><span><span>Some flexibility outside standard working hours may be </span><span>required </span><span>during key events (e.g. early mornings or evenings), along with occasional, limited travel.</span></span></li></ul>"
    },
    {
      "name": "What we offer",
      "value": "<div style=\"border:0px solid rgb(229,231,235);font-family:Arial, Helvetica, sans-serif, Inter, Arial, Helvetica, sans-serif;width:1040px;color:rgb(23,23,23);font-size:medium;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);\"><div style=\"border:0px solid rgb(229,231,235);font-family:Arial, Helvetica, sans-serif, Inter, Arial, Helvetica, sans-serif;font-size:14px;font-weight:400;line-height:20px;color:rgb(66,66,66);\"><ul style=\"border:0px solid;font-family:Inter, '-apple-system', BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';margin:8px 0px;padding:0px 0px 0px 24px;color:rgb(32,32,32);font-size:14px;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);\"><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);\">Fixed-term contract for one year, with the possibility of extension.</li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);\">Competitive salary according to profile.</li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);\">Competitive UK-benefit packaged (group health insurance, pension scheme and generous leave allowance).</li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);\">Flexible & hybrid working model.</li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);\">Convenient office location in the heart of London.</li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);\">Stimulating and open work culture at an innovative and renowned pan-European think tank.</li><li style=\"border:0px solid;font-family:Arial, Helvetica, sans-serif;list-style-type:disc;margin:0px;font-size:14px;color:rgb(0,0,0);\">Opportunity to collaborate with highly motivated and committed colleagues from diverse backgrounds.</li></ul></div></div>"
    },
    {
      "name": "To Apply and Next steps",
      "value": "<div style=\"border:0px solid rgb(229,231,235);font-family:Arial, Helvetica, sans-serif, Inter, Arial, Helvetica, sans-serif;font-size:14px;font-weight:400;line-height:20px;color:rgb(66,66,66);\">If you fit this profile and would like to contribute to our mission, we look forward to receiving your application.<span style=\"border:0px solid rgb(229,231,235);font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);\"><br style=\"border:0px solid;font-family:Inter, '-apple-system', BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';margin:0px;color:rgb(32,32,32);font-size:14px;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);\"></span><span style=\"border:0px solid rgb(229,231,235);font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);font-size:14px;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);display:inline;\"><strong><br>Closing Date: 22 June 2026, 09:00 CET<br><br></strong></span></div><p>Please use the apply button to submit your CV and cover letter <strong>in English</strong> (PDF format, maximum two pages).</p><p><u>Candidates must already have the right to work in the UK at the time of application.</u></p><p>Due to the high volume of applications we receive, we will only be able to contact shortlisted candidates after the application deadline has passed. We appreciate your patience and understanding.</p><p>We care about your data privacy. Further information on how we process personal data is available <a target=\"_blank\" href=\"https://ecfr.eu/privacy-job-applicants/\" rel=\"noreferrer noopener\">here</a></p><p>ECFR is an equal opportunities employer. We are committed to creating an inclusive working environment and do not discriminate on the basis of race, ethnicity, gender, disability, age, sexual orientation, religion or belief, or any other protected characteristic.</p>Strictly no agencies, please."
    }
  ],
  "occupationCategory": "project_and_program_management",
  "recruitingCategory": "Programme Operations & Coordination Intern"
}