Event Administrator, EMEA

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    "jobOpeningName": "Event Administrator, EMEA ",
    "departmentLabel": "Regional and Event Management",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "London",
      "state": "Kensington and Chelsea",
      "postalCode": "SW7 4ES",
      "addressCountry": "United Kingdom"
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    "datePosted": "2026-04-16",
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    "description": "<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">About:</span></p>\n<p><span style=\"color: rgb(29, 28, 29); font-size: 10pt\">The Rolex SailGP Championship is the most exciting racing on water, where anything can happen in short, adrenaline-fueled battles between national teams at iconic stadium destinations worldwide. Top athletes fly in identical high-tech F50 catamarans faster than the wind, at speeds approaching 60 mph. Founded in 2018, SailGP is one of the world’s fastest-growing sports and entertainment properties, now in its fifth season.</span></p>\n<p><span style=\"color: rgb(29, 28, 29); font-size: 10pt\">SailGP also races for a better future, championing a world powered by nature. In 2020, SailGP set a new standard as the first climate positive sports and entertainment property and began delivering actions and innovations that advance the global adoption of clean energy. Underpinning the organization’s purpose-driven agenda is a diversification of the league, with the goal of immediately progressing gender equity and inclusivity.</span></p>\n<p><span style=\"color: rgb(29, 28, 29); font-size: 10pt\">SailGP is a global organisation with defined values that shape the culture of its team – deliver quality, break boundaries, make an impact, stand together and strike a balance.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Summary:</span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">The Event Administrator supports the Regional Director and Head of Events in the EMEA region on all administrative tasks throughout the event planning cycle, with a strong focus on financial administration. This role requires strong organisational skills and collaboration across teams in a fast paced event environment. The role is crucial to the overall planning of the events,</span></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">and ensuring the Event Leadership and event teams are running smoothly.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(34, 34, 34); font-size: 10pt; font-weight: bold\">Key Responsibilities:</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Be the primary point of contact for financial administration for the region; supporting ongoing budget updates and financial reporting as directed by the relevant Head of Event.</span></li>\n<li><span style=\"font-size: 10pt\">Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events. This includes:</span><br></li>\n</ul>\n<p><br></p>\n<ul>\n<li>Raising purchase orders</li>\n<li>Detailed tracking of progress and providing regular updates to Regional Director and Head of Event</li>\n<li>Supporting procurement manager with RFP and Gatekeeper process</li>\n<li>Tracking of invoicing, payments, and event close out</li>\n</ul>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Set up and manage shared drives and folders; support onboarding and troubleshooting for team members.</span></li>\n<li><span style=\"font-size: 10pt\">Support with project management software, working closely with the events team to</span></li>\n<li><span style=\"font-size: 10pt\">ensure accountability and progress.</span></li>\n<li><span style=\"font-size: 10pt\">Handle diverse admin tasks delegated by the Head of Events and Regional Directors, ensuring timely execution.</span></li>\n<li><span style=\"font-size: 10pt\">Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office.</span></li>\n<li><span style=\"font-size: 10pt\">Support event team on creation of event schedules and run of shows.</span></li>\n<li><span style=\"font-size: 10pt\">Creation and upkeep of event presentations and planning decks, including event concepts, event guides, recaps and feedback.</span></li>\n<li><span style=\"font-size: 10pt\">Coordinate travel for Event Operations team members, including policy communication and itinerary changes.</span></li>\n<li><span style=\"font-size: 10pt\">Ad-hoc travel to events to fulfil an onsite support role as needed.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Key Expectations:</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">Proactively explores opportunities to add value amongst their team and wider SailGP</span></li>\n<li><span style=\"font-size: 10pt\">Inclusive team player, championing an environment where diversity is valued</span></li>\n<li><span style=\"font-size: 10pt\">Understands SailGP's values and contributes to a positive culture</span></li>\n<li><span style=\"font-size: 10pt\">Offers fresh perspectives and innovative ideas to their team articulating these in a concise way.</span></li>\n<li><span style=\"font-size: 10pt\">Builds relationships with colleagues, understanding the importance of collaboration.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">About You:</span></p>\n<ul>\n<li><span style=\"font-size: 10pt\">1-2 years experience in an administrative or event planning role.</span></li>\n<li><span style=\"font-size: 10pt\">Strong attention to detail while managing multiple projects, with a solution focused approach.</span></li>\n<li><span style=\"font-size: 10pt\">Strong organisational, time management and multitasking skills.</span></li>\n<li><span style=\"font-size: 10pt\">Able to communicate confidently and adapt communication style according to the needs of the stakeholder.</span></li>\n<li><span style=\"font-size: 10pt\">Able to work independently but values working collaboratively as part of a team.</span></li>\n<li><span style=\"font-size: 10pt\">Familiarity with procurement, POs, invoicing and budget tracking</span></li>\n<li><span style=\"font-size: 10pt\">Confident in coordinating travel and supporting team onboarding</span></li>\n<li><span style=\"font-size: 10pt\">Working knowledge of the sports or live event industry is desirable but not essential.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Location:</span></p>\n<p><span style=\"font-size: 10pt\">SailGP Office in </span><span style=\"color: rgb(34, 34, 34); font-size: 10pt\">London, United Kingdom.</span><span style=\"font-size: 10pt\"> Hybrid working model with a minimum of 3 days per week in the London Office.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-style: italic\">SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.</span></p>\n<p><span style=\"font-size: 10pt\"> </span></p>",
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    "minimumExperience": "Entry-level",
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