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    "requisitionDescription": "<div><div><div><p><br></p><p id=\"isPasted\" style=\"text-align: center;\"><strong><u>Human Resource Specialist&nbsp;</u></strong></p><p><strong>&nbsp;Please note: This is a one-year temporary position with the potential to convert to a permanent role (temp-to-hire)</strong></p><p><strong><u>Summary of Job:</u>&nbsp;</strong></p><p id=\"isPasted\">The Human Resources Specialist is a versatile role responsible for a wide range of HR and payroll functions. This role supports a wide range of HR functions including employee engagement, recruitment, onboarding and offboarding, HR reporting and analysis, compliance.</p><p>You will also be cross-trained in various HR and payroll responsibilities, have the opportunity to participate in department-wide projects, and provide coverage for other HR and Payroll functions as needed. The ideal candidate is a detail-oriented professional who can manage multiple priorities and maintain strict confidentiality.</p><p><strong><u>Essential Job Duties:</u>&nbsp;</strong><strong>&nbsp;</strong></p><p style=\"margin-left:0in;\" data-pasted=\"true\"><strong>Payroll&nbsp;</strong></p><ul><li>Maintain accurate employee information in the HRIS/payroll system, including leave balances, overtime, tax information, garnishments, and benefit deductions.</li><li>Review and ensure the accuracy of approved timesheets, resolving any inconsistencies to ensure compliance with all applicable rules and regulations.</li><li>Administer paychecks, direct deposits, deduction summaries, and earning statements for all employees on a semimonthly schedule.</li><li>Prepare, process, and file state and federal payroll tax returns (e.g., Form 941, DE 9, W2/W3) and other required reports by their deadlines.</li><li>Reconcile payroll accounts monthly and yearly and complete all assigned month-end close activities.</li><li>Prepare internal payroll reports as needed and participate in internal and external audits (e.g., 403(b), program audits).</li><li>Research and resolve any payroll errors by making necessary corrections and adjustments with appropriate approval.</li></ul><p><strong>Human Resources</strong></p><div style=\"margin-left:0in;\" data-pasted=\"true\"><ul><li>Maintain the highest level of confidentiality regarding all human resource activities.</li><li>Serve as a first point of contact for the HR department, answering calls and greeting visitors in a professional manner.</li><li>Process Payroll Authorization (PA) forms and prepare contingent offer letters using established templates.</li><li>Manage new hire processes, including benefits enrollment, I-9 verification, and tracking of immunization records.</li><li>Coordinate and conduct new hire orientation and onboarding activities to ensure a smooth transition for new employees.</li><li>Provide administrative support to the HR staff, including managing correspondence, scheduling appointments, and preparing reports.</li><li>Assist with the administration of employee leaves, workers&#39; compensation claims, and EDD UI claims.</li><li>Manage all off-boarding processes, including conducting exit interviews, processing final paperwork, and ensuring the return of company property.</li><li>Maintain and audit confidential HR files and records to ensure compliance.</li><li>Track mandatory training, certifications, and employee anniversary milestones.</li><li>Support and coordinate employee appreciation events and other employee-focused activities.</li><li>Provide support to the Human Resources Supervisor and Chief Human Resource Officer (CHRO) on special projects and reports as assigned.</li></ul></div><p><strong>Cross-Functional Support &amp; Projects</strong></p><ul><li>Be cross-trained in various HR functions to provide flexible support across the team (i.e. Payroll, Workers Comp, Engagement, other tasks, as needed).</li><li>Participate in department initiatives, special projects, and process improvements.</li><li>Provide backup coverage for other HR and Payroll team members as needed.</li><li>Other duties as assigned.</li></ul><p><strong><u>Minimum Qualifications</u></strong><u>:</u></p><div style=\"margin-left:0in;\" data-pasted=\"true\"><ul><li>Bachelor&rsquo;s Degree in a related field or the equivalent combination of education and work experience.</li><li>At least three (3) years of direct payroll processing experience.</li><li>At least two (2) years of experience in a human resources support role is strongly preferred.</li><li>In-depth knowledge of Federal and California payroll tax and labor laws.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with HRIS/payroll software.</li><li>Excellent written and verbal communication skills with a strong focus on detail and accuracy.</li><li>Proven ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li></ul></div><ul><li>Ability to manage multiple priorities and maintain confidentiality.</li><li id=\"isPasted\">Comfortable in a fast-paced and team-oriented setting.</li><li>Background Fingerprint Clearance</li><li>Drug Test Clearance</li><li>Bilingual Spanish/English preferred</li></ul><p><strong><u>Licenses &amp; Certifications</u></strong>:</p><ul><li>Current CA Driver&rsquo;s License &amp; proof of Automobile Insurance</li></ul><p data-pasted=\"true\"><strong><u>Benefits:</u></strong></p><ul><li>This position qualifies for sick time, vacation time, and holiday pay.</li></ul><p><strong><u>Physical &amp; Mental Demands:</u>&nbsp;</strong></p><ul><li id=\"isPasted\">Office Environment requires a lot of time in front of computer.</li><li id=\"isPasted\">Ability to remain calm and responsive when accidents occur with employees. &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</li><li id=\"isPasted\">Ability to handle multiple tasks simultaneously</li></ul><p><br></p></div></div></div>\n",
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