Administrative Assistant

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  "last_changed_at": "2026-05-30T05:53:06.281Z",
  "active_status": "active"
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{
  "language": "en",
  "location": {
    "raw": "Charlottesville, Virginia, 22903, United States",
    "city": "Charlottesville",
    "region": null,
    "country": "United States",
    "is_remote": false,
    "confidence": 0.95
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  "inferred_at": "2026-06-06T10:18:51.025Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Charlottesville, Virginia, 22903, United States",
      "city": "Charlottesville",
      "region": null,
      "country": "United States",
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    "countries": [
      "United States"
    ]
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{
  "list_job": {
    "id": "346",
    "isRemote": null,
    "location": {
      "city": "Charlottesville",
      "state": "Virginia"
    },
    "atsLocation": {
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      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18496",
    "locationType": "0",
    "jobOpeningName": "Administrative Assistant ",
    "departmentLabel": "Operations",
    "employmentStatusLabel": "Full-Time"
  },
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  "detail_job_opening": {
    "location": {
      "city": "Charlottesville",
      "state": "Virginia",
      "postalCode": "22903",
      "addressCountry": "United States"
    },
    "datePosted": "2026-05-06",
    "atsLocation": {
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    "description": "<p><span style=\"font-weight: bold\"><span><span>Who We Are</span></span></span><span> </span></p>\n<p><span><span><a href=\"https://www.commonwisecare.com/\" target=\"_blank\" rel=\"noopener noreferrer\">Commonwise </a>is the region’s premier home care </span><span>provider</span><span> </span><span>and</span><span> </span><span>we’re</span><span> growing fast. We take care of our clients, but just as importantly, we take care of the people doing the care</span><span>, the Caregiving team</span><span>.</span><span> That means better pay, real support, and a team that treats each other like professionals.</span><span> </span></span><span> </span></p>\n<p><span><span>This work is meaningful, fast-paced, and deeply rewarding. </span><span>With our mission statement </span></span><span><span><em>Truly caring for people</em>, </span></span><span><span>we </span><span>believe this should </span><span>b</span><span>e </span><span>demonstrated</span><span> in </span><span>the office, out in the field, </span><span>and in </span><span>our community</span><span>, always</span><span>. </span><span> </span><span>If “caring for others is life’s highest calling” resonates with you, </span><span>you’ll</span><span> fit right in. </span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">About the Role</span></span></p>\n<p>The Administrative Associate plays a key role in supporting daily operations across finance, payroll, billing, and general office functions. This position blends detail-oriented, data-driven responsibilities with broader administrative and team support.</p>\n<p>This is an excellent opportunity for someone who is highly organized, adaptable, and enjoys working in a fast-paced, collaborative environment where no two days are exactly the same.</p>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Key Responsibilities</span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Financial &amp; Billing Support</span></p>\n<ul>\n<li>Perform regular payroll and billing audits to ensure accuracy</li>\n<li>Manage and submit Long Term Care (LTC) insurance claims</li>\n<li>Respond to billing and LTC-related inquiries from clients and partners</li>\n</ul>\n<p><span style=\"font-weight: bold\">Caregiver Support</span></p>\n<ul>\n<li>Assist Caregivers with payroll, PTO, benefits, and general inquiries</li>\n<li>Support onboarding compliance and documentation</li>\n<li>Track and coordinate annual reviews</li>\n</ul>\n<p><span style=\"font-weight: bold\">Administrative &amp; Operational Support</span></p>\n<ul>\n<li>Answer and manage incoming calls in a professional manner</li>\n<li>Provide basic phone system and administrative technical support</li>\n<li>Complete compliance-related tasks and documentation</li>\n<li>Assist with process improvements and cross-functional projects as needed</li>\n</ul>\n<p><span style=\"font-weight: bold\">Marketing &amp; Systems Support</span></p>\n<ul>\n<li>Assist with administrative marketing materials and updates</li>\n<li>Perform simple website updates and content changes</li>\n<li>Support internal systems and workflow improvements</li>\n</ul>\n<p><span style=\"font-size: 12pt\"><br></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">Qualifications</span></span></p>\n<ul>\n<li>Strong attention to detail and organizational skills</li>\n<li>Ability to manage multiple priorities effectively</li>\n<li>Clear and professional communication skills</li>\n<li>Proficiency with standard office technology and systems</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Preferred:</span></p>\n<ul>\n<li>Comfort working with data and spreadsheets</li>\n<li>Ability to identify discrepancies and take initiative to resolve them</li>\n</ul>\n<p><span style=\"font-size: 18pt\"><span><br></span></span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-weight: bold\">What We Offer</span></span></p>\n<ul>\n<li>Competitive benefits, including healthcare and generous PTO</li>\n<li>Opportunities for professional growth and development</li>\n<li>A collaborative and supportive work environment</li>\n<li>A team-oriented culture that values both professionalism and connection</li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><br></p>\n<p><br></p>\n<p>CHC100</p>",
    "compensation": "$40,000-$50,000",
    "departmentId": "18496",
    "locationType": "0",
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    "jobCategoryId": null,
    "jobOpeningName": "Administrative Assistant ",
    "departmentLabel": "Operations",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://commonwise.bamboohr.com/careers/346",
    "employmentStatusLabel": "Full-Time"
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}