Office Assistant

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    "description": "<p><span style=\"font-size:16px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\">Toth and Associates is looking for an dynamic, service-minded Office Assistant to be the heartbeat of our Springfield office. This entry-level role is perfect for someone who enjoys creating a welcoming, organized, and well-run workplace.</span></span></p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">From greeting visitors with a smile to keeping our shared spaces—especially our kitchen areas—fully stocked, clean, and inviting, you’ll play a key role in shaping the day-to-day experience of both employees and guests. If you enjoy variety, take pride in organization, and love creating a positive environment, this role is for you.</span></span></p>\n\n<p> </p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\"><strong>Duties and Responsibilities:</strong></span></span></p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Front Office &amp; Guest Experience</span></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Answer and route incoming calls professionally and efficiently.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Greet clients and visitors, ensuring a welcoming and polished first impression.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Manage visitor check-in and notify appropriate staff of arrivals.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Take and deliver accurate messages when needed.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Office Operations &amp; Support</span></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Sort, distribute, and send mail and packages daily (including FedEx/Post Office runs)</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Assist staff with printing, copying, and general administrative support.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Maintain inventory of office supplies and place orders as needed.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Run business errands as needed.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Kitchen &amp; Workplace Experience (Key Focus Area)</span></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Own and manage two office kitchen areas to ensure they are clean, organized, and fully stocked.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Maintain a high standard of cleanliness and presentation for all kitchen spaces.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Proactively monitor and replenish food, beverages, and supplies.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Organize kitchen storage areas for efficiency and accessibility.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Coordinate maintenance and upkeep of kitchen equipment.</span></span></li>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Identify opportunities to enhance the employee experience through thoughtful kitchen offerings and organization.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\"><strong>Additional Responsibilities:</strong></span></span></p>\n\n<ul>\n\t<li><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Support special projects and additional duties as assigned.</span></span></li>\n</ul>\n\n<p> </p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\"><strong>Why This Role Matters:</strong></span></span></p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">This position is more than administrative support—it’s about creating an environment where people feel welcomed, supported, and energized. Your attention to detail, especially in maintaining our kitchen and shared spaces, will directly impact the daily experience of our team.</span></span></p>",
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    "qualifications": "<p><span style=\"font-size:16px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\">This position requires:</span></span></p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Flexibility and the ability to prioritize tasks.</span></span></p>\n\n<ul>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Ability to give exceptional customer service.</span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Basic computer skills to create in-house signage, send emails, coordinate calendars, etc. </span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Excellent time management skills.</span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Must have valid driver’s license and reliable transportation.</span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">Must be able to work Monday – Friday.  Additional hours may be required on an as needed basis.</span></span></li>\n</ul>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\"><strong>Here’s What You Need to Be Successful:</strong></span></span></p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">You’re someone who thrives in a fast-paced, people-focused environment and takes pride in keeping things running smoothly behind the scenes. You have a natural ability to stay organized, prioritize tasks, and jump in wherever needed. With a strong sense of ownership and attention to detail—especially when it comes to maintaining clean, well-stocked, and welcoming spaces—you help create a positive experience for everyone in the office. You bring a friendly, service-oriented attitude, solid time management skills, and the reliability to keep daily operations on track.</span></span></p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\"><strong>Physical Demands:</strong></span></span></p>\n\n<p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><span style=\"font-size:16px;\">The physical demands described here represent those required to successfully perform the essential functions of this role. 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